Quincy Reporter

City of Quincy City Council met June 24.

Here are the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. at the Quincy Regional Training Center, 1900 Seminary Road, with Mayor Michael A. Troup presiding.

The following members were physically present: Ald. Fletcher, Bergman, Bauer, Hultz, Mays, Farha, Sassen, Rein, Ebbing, Reis, Reed, Uzelac, Holtschlag. 13.

Absent: Ald. Entrup. 1.

Ald. Bergman moved Ald. Entrup be excused and allowed the usual compensation for this meeting. Motion carried. The minutes of the regular meeting of the City Council held June 17, 2024, were approved on a motion of Ald. Bergman. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

PUBLIC COMMENTS

Andrew Campbell spoke concerning PPP Loan fraud.

Adam Booth stated that the 54th Street project needs to be analyzed more and asked the council to deny the resolution. Mike Schull stated that we should focus more on local businesses and people here.

Steve Homan wants answers concerning a City crew cutting a tree down on a private residential property. Michelle Duncan with Western Illinois Veterinarian Clinic stated that they have had the animal control contract for the past 8 years and have a great working relationship with the City.

The City Clerk presented and read the following.

PETITION

By the Machinist Lodge 822 Retirees requesting permission to conduct a raffle and have the bond requirement waived from 7/1/2024 through 08/31/2024. The City Clerk recommends approval of the permit.

Ald. Holtschlag moved the prayer of the petitions be granted. Motion carried.

MAYOR’S APPOINTMENT AND REAPPOINTMENTS

By Mayor Michael A. Troup making the appointment of Scott Walden to serve on the Quincy Public Library Board of Trustees with term expiring June 30, 2027 and reappointments of Clairice Hetzler and Dean LaVelle to the Quincy Public Library Board of Trustees with terms expiring June 30, 2027.

Ald. Uzelac moved the appointments be confirmed. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy contracts with private vendors to operate the city’s animal shelter; and

WHEREAS, animal shelters provide essential care, medical attention, and the opportunity for adoption to lost, stray, and abandoned animals; and

WHEREAS, the current five-year animal shelter contract with Western Illinois Veterinary Clinic expires on July 10th, 2024; and

WHEREAS, the Department solicited requests for proposals for a five-year contract to provide animal shelter services to the City of Quincy; and

WHEREAS, Western Illinois Veterinary Clinic, Quincy, IL, was the only vendor to submit a proposal at a cost of $208,050.00 per year; and

WHEREAS, the Quincy Police Department and Western Illinois Veterinary Clinic have worked professionally and proficiently together for the past eight years; and

WHEREAS, there has been an upward trend in animal related calls, recoveries and dog bite investigations over the past several years; and

WHEREAS, having a qualified, professional animal shelter is a vital component to the success of our animal control program and public safety mission; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the City of

Quincy enter into a five-year contract with Western Illinois Veterinary Clinic, Quincy, IL, for a total cost of $1,040,250.00.

Adam C. Yates

Chief of Police

Ald. Rein moved to amend the resolution and approve it for one year so it can be vetted, and the scope of work can be analyzed in terms of reducing the cost. The cost increase is quite substantial. The cost of containment was not previously considered, and the animal control commission was not involved, seconded by Ald. Sassen and on a roll call the following vote resulted: Ayes: Ald. Sassen, Rein. 2. Nays: Bergman, Mays, Farha, Ebbing, Reis, Reed, Uzelac, Holtschlag, Fletcher. 9. Abstain: Ald. Bauer, Hultz. 2. Absent: Ald. Entrup. 1. Motion failed.

Ald. Mays moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on a roll call the following vote resulted: Ayes: Ald. Hultz, Mays, Farha, Sassen, Ebbing, Reis, Reed, Uzelac, Holtschlag, Fletcher. 10. Nays: Ald. Rein, Bergman. 2. Abstain: Ald. Bauer. 1. Absent: Ald. Entrup. 1. Motion carried.

RESOLUTION

The resolution authorizing the City to enter into a development and sales tax rebate agreement with the Otis Company pertaining to the development of 504 N. 54th Street was tabled for one week by Ald. Rein.

Ald. Rein moved to table the resolution until July 15, 2024, seconded by Ald. Holtschlag. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy has contracted with the West Central Illinois Criminal Justice Council to provide training for sworn personnel of the Quincy Police Department for over thirty years; and

WHEREAS, the training provided by the West Central Illinois Criminal Justice Council has been evaluated by the Quincy Police Department and has been found to be of such quality and importance that it assists the officers in performing their duties in a safe and effective manner; and

WHEREAS, the training received by the officers also assists the City of Quincy in managing the liability risks associated with the policing profession; and

WHEREAS, the West Central Illinois Criminal Justice Council is the only organization that supplies this type of local training; and

WHEREAS, the West Central Illinois Criminal Justice Council holds much of their training in the City of Quincy, reducing travel costs; and

WHEREAS, the yearly fee associated with participation in the council is $125 per sworn officer and is a budgeted expense; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the normal bidding process be waived and the Police Department be allowed to purchase 73 memberships for officers to remain members of the West Central Illinois Criminal Justice Council, Jerseyville, IL, at a total cost of $9,125.00.

Adam C. Yates

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 13 Aldermen, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the 2024 Motor Fuel Tax Crack Seal Project that includes the cleaning and sealing of cracks on 4.06 miles of roadway throughout the City of Quincy; and,

WHEREAS, the following bid was received:

Complete Asphalt Service Company

Pittsfield, Illinois $224,566.90

Engineer’s Estimate $237,408.00

WHEREAS, the bid has been reviewed by the Engineering Manager and found to be acceptable for consideration; and,

WHEREAS, funding for this project is available in the 2024/2025 Motor Fuel Tax Fund fiscal year budget; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project.

NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, Director of Public Works, and Central Services Committee recommend to the Mayor and Quincy City Council that the bid in the amount of $224,566.90 from Complete Asphalt Service Company of Pittsfield, Illinois be accepted, and the Mayor be authorized to sign necessary contract documents.

Steve Bange, P.E.

Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the maintenance and repair of City-owned vehicles and heavy machinery; and,

WHEREAS, the Department requires the purchase of diagnostic and testing equipment to assist with the repair and routine maintenance of the vehicles; and,

WHEREAS, the Department has received a quote in the amount of $14,000.00 from Bryan’s Tool Sale, LLC of Mendon, Illinois for the purchase of a Pro-Link Edge Master Kit V2 scanning tool; and,

WHEREAS, the scanning tool offered by Snap-on Tools meets all the specifications required to accurately and efficiently evaluate and test all the City’s vehicles; and,

WHEREAS, Bryan’s Tool Sales, LLC is the local authorized Snap-on Tool dealer qualifying them as a sole-source provider for the procurement of the scanning tool; and,

WHEREAS, funding this purchase is available in the 2024/2025 Central Garage Fund fiscal year budget. NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, Director of Central Services, and Central Services Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote from Bryan’s Tools Sales, LLC of Mendon, Illinois, in the amount of $14,000.00 be accepted.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION FOR IMPROVEMENT

UNDER THE ILLINOIS HIGHWAY CODE

BE IT RESOLVED, by the Council of the City of Quincy Illinois that the following described street(s)road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract.

For Structures:

Name of Street(s) Existing Route From To Structure No.

North 18th 001-6011 FAU 1000 ft North Cedar Creek & 7824 of Seminary Road BNSF Railway BE IS FURTHER RESOLVED,

1. that the proposed improvement shall consist of Rehabilitation of SN 001-6011. Work anticipated to include bridge deck patching, joint replacement, and other related superstructure and substructure improvements. 2. That there is hereby appropriated the sum of six hundred and fifty thousand Dollars ($650,000.00) for the improvement of said section from the Local Public Agency’s allotment of Motor Fuel Tax funds. BE IS FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation.

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call the following vote resulted: Ayes: Ald. Sassen, Rein, Ebbing, Reis, Reed, Uzelac, Holtschlag, Fletcher, Bauer, Hultz, Mays. 11. Nays: Ald. Farha, Bergman. 2. Absent: Ald. Entrup. 1. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering is responsible for the planning and design of roadway and underground infrastructure repair, maintenance, and replacement projects throughout the City of Quincy; and, WHEREAS, the Department of Utilities and Engineering requires the services of a structural engineering firm to assist with the design of the proposed North 18th Street Bridge Rehabilitation Project which consists of patching the bridge deck, joint replacement, sidewalk replacement, and other related items; and,

WHEREAS, Klingner and Associates of Quincy, Illinois has submitted a proposal in the amount of $39,000.00 for the design engineering services; and,

WHEREAS, funding for this service is available in the 2024/2025 Motor Fuel Tax Fund fiscal year budget. NOW, THEREFORE IT BE RESOLVED, that the Director of Public Works, Engineering Manager, and Central Services Committee recommend to the Mayor and Quincy City Council that the proposal from Klingner and Associates of Quincy, Illinois in the amount of $39,000.00 be accepted and the Mayor be authorized to sign necessary contract documents.

Steve Bange, P.E.

Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call the following vote resulted: Ayes: Reed, Uzelac, Holtschlag, Fletcher, Bauer, Hultz, Mays, Sassen, Rein, Ebbing, Reis. 11. Nays: Ald. Bergman, Farha. 2. Absent: Ald. Entrup. 1. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requested bids for the Sludge Pump Station Demolition Project which includes demolition of the sludge dome building and other site improvements; and,

WHEREAS, two (2) bid were received:

Waterkotte Construction

Quincy, Illinois $362,228.00

Blick’s Construction

Quincy, Illinois $143,413.00

Engineer’s Estimate $150,000.00

WHEREAS, the bids have been reviewed by the Director of Public Works and found to be acceptable; and,

WHEREAS, on December 11, 2023, the Quincy City Council authorized the Mayor to request the re-allocation of grant funding from the Department of Commerce and Economic Opportunity for costs associated with the demolition of the building to accommodate the construction of an amphitheater in conjunction with the redevelopment of the riverfront; and,

WHEREAS, the Department of Commerce and Economic Opportunity has approved the City’s request to utilize the DECO grant money for the demolition of the building, with the Water Fund being reimbursed by DECO upon completion of the project; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project. NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the Mayor and Quincy City Council that the low bid from Blick’s Construction of Quincy, Illinois in the amount of $143,413.00 be accepted, and the Mayor be authorized to sign contract documents.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call the following vote resulted: Ayes: Ald. Bauer, Hultz, Mays, Farha, Sassen, Ebbing, Reis, Reed, Uzelac, Holtschlag, Fletcher, Bergman. 12. Nay: Ald. Rein. 1. Absent: Ald. Entrup. 1. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requested bids for the Water Treatment Plant Pump Station Contract “D” project which includes the rehabilitation of the existing pump station building; and,

WHEREAS, two (2) bid were received:

Laverdiere Construction, Inc.

Macomb, Illinois $2,897,781.00

Leander Construction

Canton, Illinois $2,689,000.00

Engineer’s Estimate $3,000,000.00

WHEREAS, the bids have been reviewed by the Director of Public Works and found to be acceptable; and,

WHEREAS, funding for this project is available in the 2024/2025 Water Fund fiscal year budget; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the Mayor and Quincy City Council that the low bid from Leander Construction of Canton, Illinois in the amount of $2,689,000.00 be accepted, and the Mayor be authorized to sign contract documents.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION FOR MAINTENANCE

UNDER THE ILLINOIS HIGHWAY CODE

BE IT RESOLVED, by the Council of the City of Quincy Illinois that there is hereby appropriated the sum Two hundred five thousand Dollars ($205,000.00) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 05/01/23 to 04/30/24.

BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.

BE IT FURTHER RESOLVED, that City of Quincy shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and

BE IS FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation.

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is the owner and operator of the Quincy Regional Airport and has a critical need for reliable operational equipment to maintain airport grounds, ensuring safety and operational efficiency; and,

WHEREAS, the 2015 John Deere Tractor (6A) a primary asset in the airport’s summer maintenance operations, requires immediate replacement of the diesel oxidation catalyst to maintain its functionality and avoid significant disruptions to airport operations; and,

WHEREAS, Martin Tractor, Inc. of Quincy has submitted a quote in the amount of $9,834.94 for the purchase of the new diesel catalyst; and,

WHEREAS, Martin Tractor, Inc., the local authorized John Deere dealer, is identified as the sole source for the procurement of the new diesel oxidation catalyst, as they have exclusive access to the required part and possess the proprietary dealer software necessary to diagnose and address specific issues with this equipment; and,

WHEREAS, funding for the purchase of the equipment replacement part is available in the 2024/2025 Airport Fund fiscal year budget.

NOW, THEREFORE, BE IT RESOLVED, the Interim Airport Director and Director of Administrative Services recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the emergency procurement of a new diesel oxidation catalyst for the 2015 John Deere tractor from Martin Tractor, Inc. of Quincy, Illinois, in the amount of $9,834.94 be approved.

Tairu Zong, ACE

Interim Airport Director

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Hultz, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (To construct a multi-tenant commercial development at 1215 Hampshire and at 200-208 N. 12th Street.) Ald. Uzelac moved for the adoption of the ordinance, seconded by Ald. Holtschlag, and on a roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (To demolish a garage at 1420 N. 9th and construct a garage with a single living unit.)

Ald. Fletcher moved for the adoption of the ordinance, seconded by Ald. Bergman, and on a roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.

ORDINANCE

Second presentation of an Ordinance entitled: An Ordinance Leasing Certain Territory Of The City Of Quincy To Rocky Point Club. (Agreement for fifteen years at an annual rate of $10.00 from July 1, 2024 to June 30, 2039.)

ORDINANCE

Second presentation of an Ordinance entitled: An Ordinance Authorizing An Easement To Steve Bush For certain Territory Of The City Of Quincy. (Easement for ingress and egress of 3603 Bonansinga Dr.)

ORDINANCE

Second presentation of an Ordinance entitled: An Ordinance Granting A Variation From Zoning Regulations. (700 S. 18th, rear yard reduced from the required 30-feet in an R1C zoning district to 10-feet to allow for the construction of a single-family residential dwelling on the western lot resulting from the subdivision of 700 South 18th Street.)

REPORT OF FINANCE COMMITTEE

Mike Rein

Jack Holtschlag

Anthony E. Sassen

Richie C. Reis

Finance Committee

Ald. Rein, seconded by Ald. Sassen, moved the report be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

NEW BUSINESS

Ald. Holtschlag moved to allow the closing of Hampshire Street, 7th to 8th, on August 1, 2024, from 2:00 p.m. to 10:0 p.m. for St. Johns church VBS party. Barricades needed. Motion carried.

The City Council adjourned at 7:55 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/7948/638563785566230000