Quincy Reporter

John Wood Community College Board of Trustees met June 18.

Here are the minutes provided by the board:

1. Call to Order/Appointment of Assistant Secretary

The 06.18.24 Board of Trustees meeting was called to order in the Board Room, 1301 S. 48th Street, Quincy, Illinois, 62305 at 6:00 p.m. by Mr. Bob Rhea, chair. Mr. Rhea appointed Ms. Benz assistant secretary.

2. Roll Call

Ms. Benz called roll:

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman			x
Ms. Greger			x
Mr. Hess			x
Mr. Sprague			x
Ms. Hawley			x
Dr. Greenwell			x
Mr. Fischer			x
Mr. Rhea			x
Voice Vote

Attendees: Dr. Bryan Renfro, Ms. Leah Benz, Mr. David Penn, Dr. Shelley Barkley, Ms. Sarah Straza, Ms. Lisbeth Lefler, Ms. Courtney Loos, Mr. David Hetzler, Mr. Joshua Brueck, Ms. Mounika Yadlapalli, Ms. Julie Quinn, Ms. Ruby Fesler, Ms. Rachell Hansen, Mr. Dan Stupavsky, and Ms. Amy Hustead.

3. Pledge of Allegiance; Mission Statement – Pledge of Allegiance was said. Mr. Kannon Dickerman shared the mission statement of the College.

4. Introductions

• Mounika Yadlapalli, Systems Analyst, IT department

• Ruby Fesler, Specialist, Advising & Retention PT

5. Special Report – A special report was given by staff members from their Caring Campus committee. A brief explanation was given of why caring campus. The goal is to improve on what we already do. Seven Behavioral Commitments have been identified. They are:

• Reaching Out Upon Enrollment

• First Week Greetings

• First Two-Week Check-Ins

• Nametags

• 10-Foot Rule

• Warm Referrals

• Cross-Department Awareness

A brief explanation outing an implementation plan. Three professional development sessions are scheduled with the first to take place on July 17. Blazers at their Best nominating system will be incorporated. Faculty portion will begin in the fall with a Spring roll out. This is to show our students that our staff and faculty stand behind the JWCC Mission, Vision, Strategic Goals, and Core Values.

6. Consideration of Items from the Floor - None

7. Public and/or Employee Comment - None

8. President and Committee Reports

8.1 ICCTA/West Central Region Report – Dr. Randy Greenwell, ICCTA representative, Mr. Don Hess first alternate No report.

8.2 Board Executive Committee Report – Mr. Bob Rhea, Mr. Andy Sprague, Ms. Paula Hawley The Executive Committee met on Thursday, June 13, 2024, in room C252 at 1:30 pm. Attendees were Mr. Bob Rhea and Mr. Andy Sprague; trustees via Zoom. Ms. Paula Hawley; trustee, was absent. Dr. Bryan Renfro; president, and Ms. Leah Benz; notetaker, present.

The committee reviewed the June Board agenda items which included:

• Approval of Fiscal Year 2025 tentative budget resolution

• Adoption of the School Treasurer’s Bond with THE HARTFORD through the Illinois Community College Risk Management Consortium Bonding - 9 million

• Approval of student account Write Offs RE: $12,763

• Approval to renew the United Way partner agreement for FY2025

Grant Agenda items included:

• Acceptance of grant funds from United Way of Adams County for RSVP Support Grant – Amount $5,000

• Acceptance of grant funds from Illinois Community College Board for Trades School Grant ROUND #2 $278,511

• Application to renew the United Way Partner agreements for FY2025

Other items discussed included:

Personnel/Closed Session Items:

• Informing of the recent new hire of our Chief Human Resource Officer – Amy Baker. Discussion Items:

• Equity Plan – the State of Illinois required community colleges to submit an equity plan. With the assistance of the DEI committee, a plan developed and submitted by the May 31, 2024, deadline. A copy was shared with the Executive Committee.

• TIF Extension of Pittsfield Tax Increment Financing District – Dr. Renfro reported the mayor of the City of Pittsfield sent correspondence to the College requesting a letter of support from the John Wood Community College Board of Trustees to C. D. Davidsmeyer and State Senator Jil Tracy on extending the life of the TIF District for a twelve (12) year legislative extension which would end with tax year 2043 for taxes paid and received by the City in 2044. The Executive Committee recommendation to the Board of Trustees is to submit correspondence as requested.

The committee heard a leadership retreat will be held at Sprague’s Kinderhook Lodge on June 27, 28.

8.3 Board Curriculum Committee Report - Mr. Larry Fischer, Ms. Angela Greger. No curriculum committee was held for June.

8.4 Board Finance and Audit Committee Report – Dr. Randy Greenwell, Mr. Andy Sprague – The Finance and Audit Committee met on Wednesday, June 12, 2024, at 2:00 p.m., at John Wood Community College. Present were Dr. Bryan Renfro; president, Josh Welker; dean of business services & institutional effectiveness, Mr. Larry Fischer; trustee and Jenny Venvertloh; notetaker. Ms. Angela Greger was absent.

Bills for payment, travel requests, financials, board budget, and investments were reviewed and discussed.

June Board agenda items discussed.

• Tentative Budget – the tentative budget was reviewed. The proposed budget is balanced. Some key items from the budget:

Operating revenue projections include:

• State funding of $2,464,961 and represents 12.9% of total revenues.

• Tuition revenue based on 38,500 credit hours which represents an increase of 1,000 credit hours from FY2024 budgeted credit hours.

• Local property tax levy of $6,258,097 based on a tax rate that is estimated to be approximately 1 cent (2.2%) lower and represents 32.8% of total revenues.

• Corporate Personal Property Replacement Tax revenue of $1,000,000 which is the same amount budgeted in FY2024 but $114,000 less that was is expected to be received in FY2024.

• No tuition or universal fee increase.

Operating expenditure projections include:

• All contractual obligations including all debt payments.

• Faculty and staff salary increases of approximately 3.25% for all Board-approved positions plus additional staff raises stemming from compensation reviews.

• Funding for reorganizational plans from all service areas as recommended by the President.

• School Treasurer’s Bond – The treasurer of the college is required to be bonded. The level of bonding is $9 million. A recommendation is being taken to approve this bond level.

• Student Account Write Offs - A recommendation will be taken to the Board to approve student account write-offs.

8.5 Student Trustee Report – Mr. Kannon Dickerman – Mr. Dickerman reported blazer dates to connect with students was established. Officers held a meeting to develop dates for next year.

8.6 Administration Report - Dr. Renfro – The proposed budget is gear for the best options for students to access higher education. Half of our students attend free through grants, scholarships, access to federal funds, and our pathways to promise scholarship opportunities. Our recent trellis survey shows students struggle with financing, food, housing, and an unreliable mode of transportation.

JWCC is proposing to enter into two lease agreements with Bella Ease at 721 Broadway, and a second partnership for support in Pittsfield and Mt. Sterling with their services.

The College submitted an equity plan as required by the state on May 31.

Pathways show students have more initial support to navigate the college landscape

9. Consent Agenda

Consent business

9.1 Request approval of 05.22.24 Board regular meeting minutes and 06.07.24 retreat minutes 9.2 Request approval of bills for payment for May Finance and Audit Committee 9.3 Request approval of monthly financial statements for May Finance and Audit Committee

9.4 Request approval of trustee and employee travel expenditures for May Finance & Audit Committee

Motion: Approval of consent agenda items.

Moved by: Mr. Sprague

Seconded by: Ms. Gregor

Discussion:

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

10. Grant Items - All grants were presented under one motion.

10.1 Request authorization to accept grant funds from United Way of Adams County for RSVP Support Grant – Amount of Acceptance $5,000

Moved by: Dr. Greenwell

Seconded by: Ms. Hawley

Discussion: This grant is for funding from the United Way of Adams County Annual Campaign. As a partner agency of the United Way, RSVP receives funding to support our Carryout Caravan, Friendly Caller and Medical Transportation Programs. During FY24, the program served 265 volunteers in Adams County who performed 42,557 hours of volunteers’ service in Adams County.

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

10.2 Request authorization to accept grant funds from Illinois Community College Board for Trades School Grant Program – Amount of Acceptance: $278,511

Moved by:

Seconded by:

Discussion: Round #2 will build on the high school dual credit work developed in Round #1 (6/01/23- 6/30/24), focusing on career exploration, pathways to credentials, and work-based learning to prepare HS students for opportunities in trades programs. Round #2 project will expand career exploration, credential opportunities, and work-based learning for HS students in the fields of welding and CNA, and adds career fields truck driver training, robotics, and computer science. Project will require strong partnerships with area high schools and sector industries.

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

10.3 Request authorization to submit a grant application to Illinois Community College Board for the Rev Up EV Capacity Building Project Amount Requested: $90,000

Moved by:

Seconded by:

Discussion: EV Capacity Building project will enhance JWCC’s infrastructure, expand training programs, and foster industry partnerships to develop a clean energy program model that will represent the clean transportation workforce needs of the area. Focus of project will be an EV education and awareness campaign to engage the community and the automotive/transportation industry.

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x

NAME	AYE	NAY	PRESENT	ABSENT
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

11. Business

11.1 MOTION: Request approval of the Fiscal Year 2025 tentative budget resolution

Moved by: Mr. Fischer

Seconded by: Mr. Hess

Discussion: The proposed budget is balanced with operating revenue and expenditures of $19,058,123. This is an increase from the fiscal year 2024 budget of $1,044,855. Highlights no increase tuition – million higher, tax rate down by 1% -

Operating revenue projections include:

• State funding of $2,464,961 and represents 12.9% of total revenues. • Tuition revenue based on 38,500 credit hours which represents an increase of 1,000 credit hours from FY2024 budgeted credit hours.

• Local property tax levy of $6,258,097 based on a tax rate that is estimated to be approximately 1 cent (2.2%) lower and represents 32.8% of total revenues. • Corporate Personal Property Replacement Tax revenue of $1,000,000 which is the same amount budgeted in FY2024 but $114,000 less that was is expected to be received in FY2024.

• No tuition or universal fee increase.

Operating expenditure projections include:

• All contractual obligations including all debt payments.

• Faculty and staff salary increases of approximately 3.25% for all Board-approved positions plus additional staff raises stemming from compensation reviews. 

• Funding for reorganizational plans from all service areas as recommended by the President.

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x

NAME	AYE	NAY	PRESENT	ABSENT
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

11.2 MOTION: Request adoption of the School Treasurer’s Bond with THE HARTFORD through the Illinois Community College Risk Management Consortium

Moved by: Ms. Hawley

Seconded by: Dr. Greenwell

Discussion: Based upon Illinois Statue 110 ILCS 805/3-19, the treasurer of the community college district is required to be bonded. The Illinois Community College Risk Management Consortium has contracted with The Hartford to provide this coverage to its members. The level of bonding is $9,000,000.

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

11.3 MOTION: Request approval of student account Write Offs Amount: $12,763.19

Moved by: Dr. Greenwell

Seconded by: Mr. Sprague

Discussion: Accounts are written off when they are deemed uncollectible. The amounts below include accounts that have been submitted to a collection service, or to the Illinois Local Debt Recovery Program, as well as accounts less than $25.00 that have not been sent out for collection. Per Board Policy, students whose account balance has been written off are not allowed to register for classes until the indebtedness is paid in full.

The total requested to be written off is $12,763.19. Any future recoveries of these accounts will be receipted into Miscellaneous Collection Revenue.

Fiscal Year 2024

Student Tuition and Fees $ 11,095.27

Bookstore Only Charges $ 1,667.92

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

11.4 MOTION: Request approval to renew the United Way Partner agreement for FY2025

Moved by: Ms. Greger

Seconded by: Mr. Fischer

Discussion: This agreement is done annually. There are no changes to this agreement from the previous one the College has entered into for several years.

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

11.5 MOTION: Request approval to enter into a lease agreement with Bella Ease as of July 1, 2024, for a term of 36 months terminating on June 30, 2027, and enter a lease of premises agreement with Bella Ease as of July 1, 2024, at both the Southeast Education Center and Mt. Sterling Education Center terminating on June 30, 2027

Moved by: Dr. Greenwell

Seconded by: Mr. Sprague

Discussion: Administration is requesting to enter into two separate agreements with Bella Ease. The first lease agreement starts July 1, 2024, for a term of 36 months terminating on July 30, 2027. The first agreement leases a portion of the building at 721 Broadway, Quincy, Illinois consisting of 2,700 square feet of space to JWCC. The monthly rent rate of $3,000 is for twenty-four (24) months from July 1, 2024, until June 30, 2026, and $3,100 per month from July 1, 2026, until June 30, 2027.

The second lease agreement starts July 1, 2024, and leases space at the Southeast Education Center and at the Mt. Sterling Education Center for a term of thirty-six (#6) months from July 1, 2024, and terminating on June 30, 2027.

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

12. Discussion Item

12.1 Calendar of Events

• Board Retreat Date – June 7, 2024, Time: 8:30 a.m.-2:00 p.m., Location: WDC 

• Additional event included the Ag Golf Outing on Friday, July 12 at 7:30 & 12:30 in Camp Point

13. Notices and Communications

14. Personnel Items

14.1 MOTION: Authorize to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented.

Moved by: Dr. Greenwell

Seconded by: Ms. Greger

Discussion:

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x

NAME	AYE	NAY	PRESENT	ABSENT
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

15. Other Items

16. Closed Session - No Closed session was called

16.1 A closed session will be necessary to consider the appointment, employment, discipline, performance, or dismissal of specific employees of the public body.

Moved by:

Seconded by:

Discussion:

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman
Ms. Greger
Mr. Hess
Mr. Sprague
Ms. Hawley
Dr. Greenwell
Mr. Fischer
Mr. Rhea
Voice Vote

17. Resume Open Session

Moved by:

Seconded by:

Discussion:

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman
Ms. Greger
Mr. Hess
Mr. Sprague
Ms. Hawley
Dr. Greenwell
Mr. Fischer
Mr. Rhea
Voice Vote

18. Adjournment

18.1 MOTION: Adjourn the June 18, 2024, Board of Trustees regular meeting.

Moved by: Dr. Greenwell

Seconded by: Mr. Sprague

NAME	AYE	NAY	PRESENT	ABSENT
Mr. Dickerman	x
Ms. Greger	x
Mr. Hess	x
Mr. Sprague	x
Ms. Hawley	x
Dr. Greenwell	x
Mr. Fischer	x
Mr. Rhea	x
Voice Vote

https://www.jwcc.edu/wp-content/uploads/2024/07/Employee-07.24.24.pdf