Quincy Reporter

Quincy Park District Board of Commissioners met May 8.

Here are the minutes provided by the board:

ROLL CALL

President Jones called the meeting to order and upon the roll being called the following members were physically present at said location: President Jarid Jones, Vice-President Mark C. Philpot, Commissioner Patty McGlothlin, Commissioner John Frankenhoff and Commissioner Trent Lyons. No Park Commissioner was permitted to attend the meeting by video or audio conference. Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, and Board Attorney-David Penn.

Members Absent: Commissioner Alan Hickman.

President Jones led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Jones asked if there were any objections or changes to the April 10, 2024 Regular Board meeting minutes or to the check register. President Jones announced they were approved by unanimous consent.

PUBLIC INPUT- None

BOARD INFORMATION/EDUCATION

2023 Planning Session Agenda - Executive Director Frericks asked the Board to review this agenda in preparation for the 2024 August planning session.

IMRF/Pension Status Update – Director Earnest reported for 2023 the overall rate of return was 13.24%. Quincy Park District contribution rate for 2023 was .97% which is the minimum rate required by IMRF.

CORRESPONDENCE- None.

VOLUNTEERS

Executive Director Frericks reported that the listing of volunteers that help the Park District is greatly appreciated.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks did not add anything to his report.

DIRECTORS’ REPORTS

Director Higley reported that Wavering Shelter is on schedule and should be ready for the June 1st opening. Marina report: 104 rented slips, 4 new renters and 14 that did not renew. Director Earnest reported that we were advised last year that PPRT would be down 60% from last year’s numbers and April’s deposits reflect that it is 61% less from last year.

Director Bruns stated that all programs are up and running. T-ball and softball leagues are being organized. Staff is preparing Indian Mounds pool for the May 31st opening day. Wavering turf fields budget is $556,000 and expenses are $602,000, so we are over budget on this project. A state tourism grant for $228,000 was applied for, with the help of Holly Cain, and we are waiting for their decision. He reported that Special Populations Summer Programs have two sessions for three weeks in June and July and have been sent to schools and prior participants.

Director Morgan stated the rounds report reflects 2,100 rounds ahead of last year at this time. Junior Golfers are going well. Work starts this weekend on the new irrigation system. Director Beroiza reported that the Park District consolidated Earth Day and Arbor Day. 200 volunteers participated in a variety of projects.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Philpot submitted the finance meeting minutes and reports. A safety grant has been applied for. Discussion was held regarding recent vandalism in the parks. Quincy Park Foundation- Commissioner Holthaus stated there was no meeting. Quincy City Planning- President Jones reported that there were no updates.

Lorenzo Bull House- Commissioner Holthaus reported on Thursday, June 6th the annual fundraising dinner will be held. Commissioner Lyons reported that Saturday, May 4th Dogwood Parade Lawn Party was very successful. A sponsor was secured to cover the cost of and provide free tours. Commissioner Philpot stated Professor McWhorter will be attending the event on the 11th in conjunction with the NAACP.

Personnel- President Jones reported no updates.

Quincy Riverfront Development- President Jones reported on September 14th, there will be family activities and a chance to learn about progress on the developments for the Riverfront.

Quincy Park District Board of Commissioners Annual Reorganization: Election of Board and Officers –President Jones turned the gavel over to the Executive Director Frericks. Frericks opened the floor for nominations for President. PRESIDENT JONES MADE A MOTION TO NOMINATE MARK PHILPOT FOR PRESIDENT. COMMISSIONER FRANKENHOFF SECONDED THE MOTION. THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER LYONS YES

VICE PRESIDENT PHILPOT YES

PRESIDENT JONES YES

EXECUTIVE DIRECTOR FRERICKS DECLARED THE MOTION CARRIED. President Philpot stated that he is honored and humbled to serve in this capacity and stated it is a commemorative event in that this is the first time an African-American holds this position for the Park District.

Executive Director Frericks turned the gavel over to President Philpot to conduct the remainder of the meeting. President Philpot open the floor for nominations for Vice-President. COMMISSIONER HOLTHAUS NOMINATED COMMISSIONER TRENT LYONS FOR VICE-PRESIDENT. COMMISSIONER JONES SECONDED THE MOTION.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER LYONS YES

COMMISSIONER HOLTHAUS YES

PRESIDENT PHILPOT YES

COMMISSIONER JONES YES

PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

President Philpot sought by unanimous consent to follow the recommendations of the continuation of the Executive Director as the Secretary and the Director of Business Services as the Treasurer. WITH NO OBJECTION PRESIDENT PHILPOT DECLARED IT APPROVED BY UNANIMOUS CONSENT. Quincy Park District Board Attorney Appointment– Executive Director Frericks reported David Penn is the current attorney and the new fees will be $210 per hour which is an increase of $15 per hour. COMMISSIONER JONES MADE A MOTION TO RECOMMEND APPROVAL. COMMISSIONER MCGLOTHLIN SECONDED THE MOTION. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

UNFINISHED BUSINESS- None.

NEW BUSINESS

License Agreement with Ameren Illinois Company for the Parking Lot and Driveway at the Paul Dennis Soccer Complex: Recommended Approval – Executive Director Frericks reported this is a 50- year license agreement for the repairs of a failed culvert in the parking lot. No cost associated with this license agreement. COMMISSIONER FRANKENHOFF MADE A MOTION TO APPROVE AS RECOMMENDED. COMMISSIONER MCGLOTHLIN SECONDED THE MOTION. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Quincy Park District Design and Engineering for the Wavering Park Development (OSLAD Grant): Recommended Approval by the Executive Director – Executive Director Frericks reported that last year we were awarded a $600,000 grant for the Wavering Park Development. The agreement was signed on May 2nd. This will allow staff to begin working with Klingner and Associates Design and Engineering for the all inclusive shelter, playground and restroom. Staff recommends awarding $60,000 for design and development to complete the project. COMMISSIONER HOLTHAUS MADE A MOTION TO APPROVE MOTION AS RECOMMENDED. COMMISSIONER JONES SECONDED THE MOTION. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bob Mays Parking Lot Sealing and Striping: Recommended Approval by Director of Parks - Director Higley reported this is for crack sealing and then putting on two coats of sealer. Two bids were received. Low bid from Coulter Asphalt for $3,700. Staff recommends the bid from Coulter Asphalt for $3,700. COMMISSIONER JONES MADE A MOTION TO APPROVE AS RECOMMENDED. COMMISSIONER HOLTHAUS SECONDED THE MOTION. UNANIOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

PUBLIC INPUT – None

ADJOURNMENT

With no other business to discuss at 6:35 p.m., COMMISSIONER JONES MADE A MOTION, SECONDED BY COMMISSIONER HOLTHAUS TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED. Meeting adjourned.

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