John Wood Community College Executive Committee met July 20.
Here are the minutes provided by the committee:
The Executive Committee met on July 20, 2023, at 12:30 p.m. in room C252 Student Administrative Center, president’s area. Attendees were Mr. Bob Rhea, (via Zoom) Mr. Andy Sprague (via Zoom), Ms. Paula Hawley, (via Zoom), trustees; Dr. Bryan Renfro, president, and Ms. Leah Benz, executive assistant, note taker.
July Board of Trustees Agenda items:
Consent Agenda
- Regular Board minutes, bills, travel expenditures
- No grants for July meeting
- Normal submission of personnel items
- Request adoption of the FY 2024 budget resolution and certificate – this item was tentatively presented in June. No additional discussion was held. The proposed budget is balanced at $18,013,268. This is an increase from FY23 budget of $1,600,433.
- Request approval to pay the 1st installment of ICCTA dues in the amount of $3,927.00 - this amount was noted as being a little lower than in FY23 due to a formula structure adopted to ensure each college’s share of ICCTA dues is more equitable based on current enrollment.
- Request approval of Treasurer and Assistant Treasurer for the college - this item is being approved to comply with Board Policy 601 appointment requirements. Due to the re-hiring of Nora Klingele to her position as Director of Fiscal Services Administration requested the change to appoint her to the position of Assistant Treasurer. Mr. Josh Welker remains as Treasurer.
- Request authorization to revise Board Policies 419 and 420 – Policy 419 was revised to reflect the office of primary responsibility to be the Vice President of Academics and Student Affairs rather than the Dean of Students. An additional procedure was also incorporated to reflect the option of where the grievance fell. It could go to the student services department and/or the academic department in resolving of a student grievance.
Policy 420 – Student Education Records was revised to incorporate preferred name.
- Request approval of five RAMP documents and the matching funds commitment for submission to the Illinois Community College Board - the college normally submits documents for consideration under RAMP each year. Five are being requested at the July meeting. RE: parking lot, heat pump, roof replacement, restroom stall partition; entrance vestibule- Heath Center. The Executive Committee inquired on the length of justification of each submission. Stronger documentation/information was suggested.
Board procedure to 509 – Benefits - Board procedure is not required to be present to the Board for approval, but policy 509 – Benefits deals with financial implementation therefore Administration shared a proposal procedure with the Executive Committee. This is noted as part of the Collective Bargaining Agreement so further discussion will be held before a final recommendation will be noted for revision.
Children’s Museum Trail - Ms. Amy Peters from the Quincy Children’s Museum were exploring a location to install a Story Trail and asked if the college would be interested in doing this on the trails behind the college. A proposed route was shared. Currently the committee heard A Memorandum of Understanding is being drafted by their legal counsel. Once received the Administration will share with the board.
Professional Development In-Service – Administration proposed that on October 17, 2023, the College close campus services from noon-5:00 to allow employees to participate in an In-Service professional development activity. This date was noted as fall break for faculty and staff. The request was recommended to be shared with the entire Board for their approval.
WDC Update - WDC continues to be moving forward. Outside paneling and windows are being installed. The August Board of Trustees meeting is scheduled to be held at this location. On target to open in the fall.
Convocation – Fall convocation is scheduled for August 17 with a 5:30 dinner. Mr. Rhea requested to do closing remarks to accommodate his schedule.
Presidential evaluation tool – Three evaluations tools were shared with the Executive Committee regarding the presidential review. Dr. Renfro stated he would compile the best of all three into one document.
Reaffirmed commitment to access, student success - Several readings were shared on student success. Improve the transfer to 4-year institutions.
Other - The vacant vice president of Instruction and Student Services position has been received numerous applications. The committee has narrowed the candidate list down to six individuals. Zoom interviews are scheduled to narrow the candidates to three the last week of July. On campus interviews are anticipated to be held in August.
Cabinet held a leadership team building exercise lead by Payne Schoen.
All departments met with Dr. Renfro regarding the compensation plan.
Department of Education grant continues to move along on clean energy. Updates will be provided as it progresses.
https://www.jwcc.edu/wp-content/uploads/2023/07/01-07.2023.-BEM.doc
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