Quincy Reporter

Quincy Park District Board of Commissioners met May 10.

Here are the minutes provided by the board:

ROLL CALL

President Frankenhoff called the meeting to order and upon the roll being called the following members were physically present at said location: President John Frankenhoff, Vice-President Barbara Holthaus, Commissioner Jeff VanCamp, Commissioner Jarid Jones, Commissioner Mark Philpot, Commissioner Patty McGlothlin, Commissioner Alan Hickman. No Park Commissioner was permitted to attend the meeting by video or audio conference. Members Absent: None.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Marketing/Operations–Marcelo Beroiza, Director of Golf-David Morgan and Board Attorney David Penn.

President Frankenhoff led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Frankenhoff asked if there were any objections or changes to the April 12, 2023, Regular Board meeting minutes or to the check register and upon hearing none, he announced they were approved by unanimous consent.

PUBLIC INPUT

BOARD INFORMATION/EDUCATION

Executive Director Frericks discussed the August 1, 2022 planning session agenda from the previous board. He asked the Board to consider agenda items and dates that would be appropriate for scheduling. He then gave a status update of the IMRF/Pension reporting a surplus of 1.5 million, resulting in a funded ratio of 134%. He further explained that since 2014 there have been six additional contributions made into the fund which guarantees a 7.25% return.

CORRESPONDENCE-None

VOLUNTEERS

Executive Director Frericks reported there are a large number of volunteers this year. Many parents are coaching in baseball and soccer. Marina renters are assisting cleanup. ADM, Ameren, Texas Roadhouse and United Way volunteers worked in various parks distributing mulch and picking up trash and helped with the Nature Trails.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks pointed out to the new Commissioners they have been given a book with information about board members responsibilities and duties. Jeff Steinkamp received the Joe Bonansinga award through the Rotary of Quincy and his family was present. He mentioned IDNR has a PARC grant with a June 15th deadline with 75% funding. There is 28 million dollars in funding for this grant. Grants range from $25,000 to 2.8 million dollars. He wants to bring a resolution to the Board next month for an all inclusive playground, restroom and shelter that was not awarded with OSLAD. There is $350,000 set aside already and then $300,000 from bond to match the 50/50.

DIRECTORS’ REPORTS

Director Higley reported the marina has 109 rented slips. 11 of those are new renters. 17 that were renters have not renewed. 8 boathouse rentals. Villa Katherine overlook sidewalk is complete. Waiting on the contractor to supply a date to install the fence. Wavering small shelter is on schedule to be completed for June 1st rentals. Madison Park shelter waiting on quote to repair roof.

Director Earnest reported his training is moving along. The annual audit is starting and will continue through the next couple of weeks.

Director Bruns stated that the lighting has been adjusted at home plate at two fields. Some lights have been repaired and just waiting on parts to complete all repairs to the lights. Batting cage equipment arrived last week. Installation is scheduled for next week. Income is up for the batting cage facility. Concessions are up $4,000 over the same time period last year. Baseball, softball and t-ball total this year we have 1,598 children registered. An increase of 300 over last year.

Director Morgan reported we are up 2,707 rounds above last year. The Juniors program is doing well. George Schrage has started a program to get veterans back into golf. Director Beroiza stated that the digital counter installed on the Bill Klinger trail recorded 134,000 people using the trail per year. A counter was installed at Moorman Park and for 2022 it reported 274,000 people visited the park that year. 170,000 visitors were from Quincy. This information is important for grants. Next June we will be reporting the visitor total at each park where the counters are installed.

COMMITTEE REPORTS

Friends of the Lorenzo Bull House– Commissioner VanCamp reported their major fundraiser was on May the 4th and the Dogwood Watch Party on the grounds on May the 6th. Vice President Holthaus interjected that there was a dedication of the fountain that sits behind the house. The fundraising dinner had more than 100 people attend. The Dogwood parade is a great venue for food trucks. Several hundred people attended throughout the day. Quincy Riverfront Development Committee- Commissioner VanCamp reported that they are working with a marketing/fundraising group to get the fundraiser under way to have operating cash.

QUINCY PARK DISTRICT ANNUAL REORGANIZATION: ELECTION OF OFFICERS President Frankenhoff turned the gavel over to Executive Director Frericks. Frericks opened the floor for nominations for President.

COMMISSIONER VANCAMP MADE A MOTION TO NOMINATE JOHN FRANKENHOFF. VICE-PRESIDENT HOLTHAUS MADE A MOTION TO NOMINATE JARID JONES. Roll call vote was taken for the nomination of President.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

PRESIDENTJONES JONES

VICE PRESIDENT PHILPOT JONES

COMMISSIONER MCGLOTHLIN JONES

COMMISSIONER HICKMAN JONES

COMMISSIONER VANCAMP FRANKENHOFF

COMMISSIONER HOLTHAUS JONES

COMMISSIONER FRANKENHOFF FRANKENHOFF

EXECUTIVE DIRECTOR FRERICKS DECLARED THE MOTION CARRIED. Executive Director Frericks turned the gavel over to President Jones to conduct the remainder of the meeting. President Jones opened the floor for nominations for Vice President. COMMISSIONER HICKMAN MADE A MOTION NOMINATE MARK PHILPOT TO FOR VICE-PRESIDENT. Roll call vote was taken for the nomination of Vice-President.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED: VICE PRESIDENT PHILPOT YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER VANCAMP YES

PRESIDENT JONES YES

COMMISSIIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

PRESIDENT JONES DECLARED THE MOTION CARRIED.

President Jones opened the nominations for the election of Secretary and Treasurer. COMMISSIONER VANCAMP MADE A MOTION TO NOMINATE ROME FRERICKS FOR SECRETARY AND BRIAN EARNEST FOR TREASURER. THE MOTION WAS SECONDED BY COMMISSIONER HOLTHAUS.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED: COMMISSIONER VANCAMP YES

PRESIDENT JONES YES

VICE PRESIDENT PHILPOT YES

PRESIDENT MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

PRESIDENT JONES DECLARED THE MOTION CARRIED.

QUINCY PARK DISTRICT BOARD ATTORNEY APPOINTMENT

Executive Director Frericks stated there would be an increase for $10 from last year to $195 hour. Park District budget is $18,000 a year for attorney services.

PRESIDENT JONES MADE A MOTION SECONDED BY COMMISSIONER HOLTHAUS TO APPROVE DAVID PENN AS QUINCY PARK DISTRICT ATTORNEY. UNANIMOUS. MOTION CARRIED.

UNFINISHED BUSINESS

Informational/Right-of-Way-Donor Signs for Bill Klingner Trail to be Located at 4th Street, 1810 Quintron Way and 24th Street: Executive Director Frericks stated this was tabled last month. The Parker Heights sign had Mrs. Parker added to it. Friends of Trail will pay for all three signs and installation. Park District will incur no costs. There is a 50 day public comment period so final approval will be July 12th board meeting. Commissioner McGlothlin commented that it was only 4 perished in the fire, not 5. So a change to the sign will be made and then the 50 day public comment period will begin.

NEW BUSINESS

RESOLUTION NO. 23-01: Forming a Committee on Local Government Efficiency Act, SB3789 / Public Act 102-1088: Recommended Approval (ROLL CALL VOTE)

Executive Director Frericks stated this a mandated act. Park District must form a committee by June 10th. Committee is to include at least all the elected members and two residents of the District which will be Roger Leenerts and Nathan Koetters appointed by the Board. He will also be part of the committee along with staff. Committee is to meet at least three times per open meeting act. That committee will be a part of the regular board meetings. Staff recommends approval of attached Resolution 23-01 revised for the current President and appointed Commissioners. COMMISSIONER HOLTHAUS MADE A MOTION SECONDED BY VICED-PRESIDENT PHILPOT TO APPROVE THE RESOLUTION AS PRESENTED. UNANIMOUS.

RESOLUTION NO. 23-02: Approving the Construction Grant Right of Way Easement to the City of Quincy for the Construction and Maintenance of Underground Electric Facilities: Recommended Approval (ROLL CALL VOTE)

Executive Director Frericks reported that the City is requesting a temporary construction easement for the electrical infrastructure below surface in Clat Adams Park. It’s a temporary 40 foot easement. Staff recommends Board approval of Resolution 23-02 as presented. COMMISSIONER PHILPOT MADE A MOTION SECONDED BY COMMISSIONER VANCAMP TO APPROVE THE RESOLUTION AS PRESENTED. UNANIMOUS.

Informational/Outdoor Sculpture at Quincy Art Center with Donor Sign to be located at 1515 Jersey Street: Recommended Approval (VOICE VOTE)

Executive Director Frericks reported that the Quincy Arts Center requests the approval of the placement of the sculpture. The 50 day public comment period has passed. The Quincy Arts Center will pay for all expenses including installation. Staff recommends approval of the informational/outdoor sculpture at the Quincy Art Center. COMMISSIONER HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE THE STAFF RECOMMENDATION AS PRESENTED. UNANIMOUS.

PUBLIC INPUT None.

ADJOURNMENT

With no other business to discuss, COMMISSIONER MCGLOTHLIN MADE A MOTION SECONDED BY PRESIDENT JONES TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Meeting adjourned at 6:45 p.m. to be reconvened at site visit at Art Keller Marina, 1009 Quinsippi Island Road, Quincy, Il 62301

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