Quincy Reporter

City of Quincy Utilities Committee met April 4.

Here are the minutes provided by the committee:

The monthly meeting of the Utilities Committee was held at 4:00 p.m. on Thursday, April 6, 2023, at Quincy City Hall. Members present were Alderman Dave Bauer, Alderman John Mast, Dan Cook, and Jacob Venvertloh. Director of Public Works Jeffrey Conte, Assistant Corporation Counsel Bruce Alford, Mayor Mike Troup, John Schaefer, and Theresa Alford were also present. The meeting was called to order at 4:00 p.m.

Approval of Minutes

Dan Cook, seconded by Venvertloh, moved that the minutes from the March 2, 2023, meeting be approved as distributed.

Public Comment

No one present for comment.

Utility Fund Financial Update

Conte presented the monthly financials. Revenues continue to be higher than expenses. Sales are down 1-2% in both funds. The Water Fund reserve balance is $3.1 million, and the Sewer Fund reserve balance is $3. 8 million.

Non-Revenue Water

Non-Revenue Water (water losses) was between 26-30% during FY23, equating to revenue losses of approximately $500,000 per year. The acceptable rate of losses is 15%.

New Business

Water Fund

Water Fund Purchases

Conte presented the following invoices for payment:

• USA Bluebook in the amount of $11,028.52 for the purchase of Brita filtered water pitchers that are distributed to customers whose lead service lines are replaced or disturbed, as required by the IEPA.

• Core & Main in the amount of $40,308.00 for the purchase of water distribution stock items.

• Midwest Meter in the amount of $12,900.00 for the purchase of six 2” water meters.

• Midwest Meter in the amount of $7,896.00 for the purchase of one hundred (100) copperhorns.

Action: Send to City Council for approval with Committee recommendation. Motion: Cook/Venvertloh Motion Carried

Chemical Feed Pump Parts

The Water Treatment Plant will be switching from the use of hydrofluosilicic acid to sodium fluoride for water treatment. This change requires the purchase of chemical feed pump parts. Conte is still waiting for another quote but asked the Committee for approval to purchase the parts from the lowest quote.

Action: Committee approves purchase of parts once all quotes are received. Motion: Cook/Venvertloh Motion Carried

Chemical Purchases

The Department requires the purchase of one truck load (approximately 24 tons) each of the following chemicals from the low bidders:

• Monosodium Phosphate from Water Solutions at the cost of $3,960 per ton. The total cost will be approximately $95,040.00 and the supply is expected to last ten months.

• Sodium Fluoride from Hawkins, Inc. at the cost of $3,449 per ton. The total cost will be approximately $82,776.00 and the supply is expected to last twenty-eight months.

• Ammonium Sulfate from Thatcher Company at the cost of $1,140 per ton. The total cost will be approximately $27,360.00 and the supply is expected to last six months.

Action: Send to City Council for approval with Committee recommendation. Motion: Cook/Venvertloh Motion Carried

Payson Avenue, 5th to 8th Streets

The City opened bids for the reconstruction of Payson Avenue between 5th and 8th Streets. The project includes the replacement of watermain, replacement of sanitary sewer, construction of storm sewer, and replacement of lead service lines. The low bid is from Laverdiere Construction in the amount of $2,607,841.40.

Action: Send to City Council for approval with Committee recommendation. Motion: Cook/Venvertloh Motion Carried

Chlorinator Servicing

The Water Treatment Plant requires annual on-site maintenance of chlorinator equipment. An invoice in the amount of $9,631.02 has been received for the labor and parts.

Action: Send to City Council for approval with Committee recommendation. Motion: Cook/Venvertloh Motion Carried

Sewer Fund

South 8th Street Sewer Repair

The Department was notified of a residential sewer backup in the 100 block of South 8th Street. Upon excavation of the lateral, it was discovered that it had never been connected to the City’s sewer main. The City has received a bill from Vinson & Sill in the amount of $34.589.66 for all costs associated with the repair.

Action: Send to City Council for approval with Committee recommendation. Motion: Cook/Venvertloh Motion Carried

North 12th Street Lift Station Replacement Parts

The North 12th Street Lift Station requires the replacement of pump impellers and check valves. A quote in the amount of $29,070 has been received from Hydro Kinetics for the purchase of the parts.

Action: Send to City Council for approval with Committee recommendation. Motion: Cook/Venvertloh Motion Carried

Leachate Hauling

The City requested bids for the hauling of leachate from Municipal Landfill #4 to the Waste Water Treatment Plant. The low bid of $.08 per gallon was submitted by Dave Dieker Transport.

Action: Send to City Council for approval with Committee recommendation. Motion: Cook/Venvertloh Motion Carried

Adjournment

With no other items to discuss, the meeting was adjourned at 4:30 on a motion by Dan Cook.

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