City of Quincy City Council met Feb. 27.
Here are the minutes provided by the council:
Quincy, Illinois, February 27, 2023 The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup presiding. The following members were physically present:
Ald. Fletcher, Entrup, Bergman, Bauer, Rivera, Mays, Sassen, Rein, Mast, Reis, Maples, Uzelac, Holtschlag. 13. Absent: Ald. Farha. 1.
Ald. Entrup moved Alderman Farha be allowed the usual compensation for this meeting. Motion carried. The minutes of the regular meeting of the City Council held February 21, 2023, were approved on a motion of Ald. Entrup. Motion carried.
Corporation Counsel: Lonnie Dunn.
The City Clerk presented and read the following:
PUBLIC FORUM
Reg Ankrom thanked the public for being patient concerning the new Aggregation contract with Constellation. Everyone has the option to opt out. He answered questions from the council.
Charlotte Tournear stated that she has been watching the council meetings for 10 years. She feels that “Respect” has been thrown out the window. Words are powerful.
Brennan Hills asked why there are no written policies or follow through, why is there inadequate data, no way to track complaints, and why is there not a timeline on the complaints based on data.
Laurie Poe passed out pictures concerning her apartment and has complaints concerning her landlord. Drew Howser stated that his apartment has many problems, his health is bad and his landlord needs to step up and the city needs to be held accountable.
Lisa Wigoda passed out a letter to the council from the Inspection Department for a residence that has 16 codebook violations. The city code requires that landlords follow the law.
PETITION
By the following organizations requesting to conduct a raffle and have the bond requirement waived: Muddy River Riders from now through April 22, 2023, St. Francis Solanus Church from April 15, 2023, through June 10, 2023, Luther Memorial Church from now through March 25, 2023. The City Clerk recommends approval of the permits. Ald. Holtschlag moved the prayer of the petitions be granted. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy has been allocated funding from the Division of Public Transportation, Department of Transportation, State of Illinois, for a financial assistance grant under Section 5311 of the Federal Transit Act of 1991, as amended (49 U.S.C. § 5311), in the amount of $600,253 for the purpose of off-setting a portion of the Public Transportation Program operating deficits of Quincy Transit Lines, and;
WHEREAS, in addition to the above-mentioned grant, the City of Quincy has submitted an application for grant funding from the Illinois Downstate Public Transportation Operating Assistance (DOAP) with the State of Illinois under the provisions of the Illinois Downstate Public Transportation Act (30 IL CS 740/2-1, et. seq.) up to an amount of $3,468,040 and;
WHEREAS, in addition to the above grants and additional grant through the FTA 5311 CARES Act, funding in the amount of $1,171,679 is to be used to cover operating expenses, and;
WHEREAS, the City has funded the Transit Lines for several months of operations while we wait for Grant funding to be received, and;
WHEREAS, the grant funds have always been paid to the City and the loan amount has always been repaid to the Cash Reserve Fund, and;
WHEREAS, in order to cover the costs of providing uninterrupted essential transit service for the citizens of the Quincy area, it will be necessary to secure a short-term loan from the Cash Reserve Fund in the estimated amount up to $600,000, said amount to be repaid with grant funds once received;
now, THEREFORE, the Director of Quincy Transit Lines and the Director of Administrative Services respectfully request that the Mayor and City Council approve a short-term loan of up to $600,000, as needed, from the Cash Reserve Fund to the Quincy Transit Lines to pay operating expenses.
Marty Stegeman
Director of Operations
Quincy Transit Lines
Jeff Mays
Director of Administrative Services
Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, on September 12, 2022, the Quincy City Council adopted an ordinance allowing the implementation of recycling drop-off locations that will be used by residents for the collection of recyclable materials; and,
WHEREAS, the recycling drop-off site design utilizes a 24-hour analytical video camera surveillance system to monitor site safety and illegal dumping activity; and,
WHEREAS, the City has received a quote from Epic io of Fort Mill, South Carolina, in the amount of $51,300.00 for a five-year contract for the analytic video surveillance services; and,
WHEREAS, the Director of Public Works has reviewed the quote and finds it to be acceptable; and,
WHEREAS, funding for this service is available in the 2022/2023 General Fund fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works recommends to the Mayor and Quincy City Council that normal bidding requirements be waived and the City enter into a five-year contract with Epic io of Fort Mill, South Carolina, in the amount of $51,300.00 for analytical video surveillance services.
Jeffrey Conte
Director of Public Works
Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
Director of Public Works recommending approval of a three-year Risk and Pollution Liability Policy offered by Marsh USA, Inc. of Chicago, IL, in the amount of $16,283.03 for the recycling drop-off locations from January 27, 2023, to January 27, 2026.
Ald. Holtschlag moved the resolution be tabled indefinitely, seconded by Ald. Entrup. Motion carried.
RESOLUTION
WHEREAS, the Department of Central Services is responsible for lawn maintenance on City-owned properties and right-of-way; and,
WHEREAS, the City recently requested proposals for lawn maintenance services at thirty-one (31) locations throughout the City of Quincy; and,
WHEREAS, a proposal in the amount of $32,079.50 from C. Rigg’s Curb Appeal of Quincy meets all of the required specifications for the lawn maintenance services; and,
WHEREAS, funding for this service will be available in the 2023/2024 fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, the Director of Public Works, the Director of Central Services, and the Central Services Committee recommend to the Mayor and Quincy City Council that the proposal from C. Rigg’s Curb Appeal of Quincy, Illinois, in the amount of $32,079.50 be accepted and the Mayor be authorized to sign necessary contract documents.
Jeffrey Conte, P.E.
Director of Public Works
Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities and Engineering recently requested bids for the North Avenue Reconstruction Project which includes new asphalt pavement, curb and gutter, and driveway approaches; and,
WHEREAS, the following bids were received:
Laverdiere Construction
Macomb, Illinois $399,951.20
Million Construction
Quincy, Illinois $349,347.00
Rees Construction
Quincy, Illinois $312,767.90
Engineer’s Estimate $422,530.00
WHEREAS, the bids have been reviewed by the Engineering Manager and found to be acceptable; and,
WHEREAS, funding for this project is available in the 2022/2023 Capital Fund, Sewer Fund and Water Fund fiscal year budgets; and,
WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project. NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, the Director of Public Works, and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Rees Construction Company of Quincy, Illinois, in the amount of $312,737.90 be accepted and the Mayor be authorized to sign necessary contract documents.
Steve Bange, P.E.
Engineering Manager
Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities and Engineering recently requested bids for the North 26th Street, Elm to Chestnut, Reconstruction Project which includes new asphalt pavement, curb and gutter, sidewalks, and the extension of watermain; and,
WHEREAS, the following bids were received:
Million Construction
Quincy, Illinois $1,828,822.00
Laverdiere Construction
Macomb, Illinois $ 758,217.34
D&L Excavating
Liberty, Illinois $ 722,482.00
Rees Construction
Quincy, Illinois $ 663,969.05
Engineer’s Estimate $ 766,011.00
WHEREAS, the bids have been reviewed by the Engineering Manager and found to be acceptable; and,
WHEREAS, funding for this project is available in the 2022/2023 Capital Fund, Sewer Fund and Water Fund fiscal year budgets; and,
WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project.
NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, the Director of Public Works, and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Rees Construction Company of Quincy, Illinois, in the amount of $663,969.05 be accepted and the Mayor be authorized to sign necessary contract documents.
Steve Bange, P.E.
Engineering Manager
Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, a recent inspection and testing of the fire alarm system in the City Hall building detected a failure in the building’s fire alarm panel; and,
WHEREAS, Alarm Systems, Inc. of Quincy, Illinois, has submitted a quote in the amount of $8,596.79 for the replacement of the failing alarm panel and installation of a remote annunciator (keypad); and,
WHEREAS, Alarm Systems currently maintains and monitors the fire and security alarm systems in the City Hall build ing and has the qualifications and expertise required to complete the work in a timely manner; and,
WHEREAS, funding for this service is available in the 2022/2023 General Fund fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works recommends to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote from Alarm Systems, Inc. of Quincy, Illinois, in the amount of $8,596.79 for the replacement of the fire alarm panel and controls be accepted.
Jeffrey Conte, P.E.
Director of Public Works
Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
Public Works Director and City Hall Committee recommending approval of the proposal from Klingner & Associates P.C. in the amount of $225,600.00 for engineering and architectural design services for the relocation of offices that are currently in the Annex building to the City Hall building.
Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Holtschlag.
Ald. Bauer moved the resolution be tabled for one week, seconded by Ald. Bergman. Motion carried.
ORDINANCE
Adoption of an Ordinance entitled: An Ordinance Amending Chapter 132 (Offenses Against Public Peace) Of The Municipal Code Of The City Of Quincy.
Ald. Uzelac moved for the adoption of the ordinance, seconded by Ald. Holtschlag, and on a roll call each of the 13 Aldermen voted yea, with 1 absent.
The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.
REPORT OF FINANCE COMMITTEE
Jack Holtschlag
Anthony E. Sassen
Mike Rein
Richie C. Reis
Finance Committee
Ald. Rein, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
MOTION
Ald. Reis moved to refer to the Traffic Committee a streetlight out at the North/East corner of 8th and Van Buren. Motion carried.
The City Council adjourned at 8:06 p.m. on a motion of Ald. Holtschlag. Motion carried.
https://www.quincyil.gov/home/showpublisheddocument/7494/638134542887000000
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