Quincy Reporter

Adams County Board Finance Committee met Jan. 9.

Here are the minutes provided by the committee:

PRESENT: Bret Austin, Travis Cooley, Tim Finlay, Keith Callaway, Brad Poulter

ABSENT:

OTHER: Todd Eyler, R. Kent Snider, Marvin Kerkhoff, Anthony Foster, Stacey Edwards, David Hochgraber, Bryden Cory, Caitlin Hickerson

6:00 pm meeting was convened.

Bills

Approval of Prior Meeting Minutes

Motion to approve made by Travis Cooley and seconded by Brad Poulter. Motion passed.

Speaker

N/A

Reports

N/A

Resolutions

1. N/A

Finance

1. Additional Fund Appropriation

a. Additional Funds Appropriations from John Simon – EMA Director – in the amount of $30,000 for Revenue Account Number 211- 211-4616 – GRANTS IEMA – for a Revised Budget Amount of $30,000 and $30,000 for Expense Account Number 211-211- 5713 – IEMA Grant Expense – for a Revised Budget Amount of $30,000.

i. All direct expenses are covered under this grant. This is building an umbrella for other agencies to work together. Tim Finlay makes a motion to approve the above Fund Appropriation and take to the full County Board. Keith Callaway seconded the motion. Motion carried.

2. Transfer of Budget Appropriation

a. Transfer of Funds Appropriations from Anthony Foster – Court Services Director – in the Amount of $35,000 – From Account Line Number 005-001-5713 – American Rescue Plant Expenses – for a Revised Budget Amount of $2,465,000 and $35,000 To Account Line Number 005-001-5905 – A.C.E. Program Expenses – for a Revised Budget Amount of $35,100.

i. This program is extremely successful. Tim Finlay makes a motion to approve the transfer and recommend to the Full County Board. Brad Poulter seconded the motion. Motion carried.

3. Camera/FOB System Bids – Review

a. The committee spoke about why we were replacing the camera system throughout the entire County. This project was approved back in September. The vendor Verkada earned the bid. Verkada has came to the County and handed us DEMO cameras and the DEMO cameras facilitated well with our system. This will be a phased project. Currently there are 1200 fobs. We do not want to issue double the fobs. For the cameras, it will be phased out – taking one camera down at a time and installing the new one. The current cameras have a 1-year warranty and the new ones will have a 10 year warranty. Verkada is a cloud based system. There is no other support cost outside of the maintenance agreement. Verkda is also going to certify the IT Department so they can work on the cameras, should one fail, internally. $700,000 for the first year and $120,000 is the electric cost. Price included 351 cameras, 191 doors, licenses for the cameras, integration, 18 weeks of Verkada coming down to support the install. It will take at least 30 days for the equipment to arrive. Not implementing the system is not an option. Bryden Cory suggests using the funds from the preventative maintenance agreement within the City. The Committee did not agree with that suggestion. The money will come out of County General out of the 1.6million dollars of unmatched money. Keith Callaway makes a motion to approve the above Camera/FOB project and move it to the Full County Board. Travis Cooley seconded the motion. Motion carried.

4. Court Room 2D A/V Upgrades – Review

a. Money for MAC Electric was already paid to pull the wire. No action was taken.

5. ARPA Review

a. Some counties did not take the steps to make sure they received ARPA Funds. We could see a check someday.

Budget/Levy

1. Review of FY22-23 Budget

a. Discussion of the FY22-23 Budget transpired. We have 1.6 million of unattached money. The Auditor recommends 12 million in reserve requirements. We currently have Cash Anticipation Loans but do not want to continue to use them. Body Cameras for the sheriff’s department would roughly be $96,000 and this is NOT included in the new camera and door access system.

Old Business

N/A

New Business

A. N/A

Miscellaneous

a.) N/A

EXECUTIVE SESSION

A.) N/A

Adjournment

A motion to adjourn the meeting was made by Tim Finlay. Brad Poulter seconded the motion. Meeting adjourned at 7:18pm.

https://www.co.adams.il.us/home/showpublisheddocument/8018