Quincy Reporter

West Central Community Unit School District #235 Board of Education met Dec. 14.

Here are the minutes provided by the board:

The meeting was called to order by President Schaley at 6:01 p.m. in the Elementary Cafeteria. The following board members answered roll call: Bigger, Clark, Lenahan, Vancil, and Schaley. Arnold and Lumbeck were absent. President Schaley declared a quorum present. Also present were Superintendent Day, J. Shultz, K. Lafary, S. Ryner, J. Kirby, J. Hennings, Jennifer Mills, Ray Mills, and Whitney Finley.

President Schaley then led the audience in the Pledge of Allegiance.

GOOD NEWS ITEMS

Under good news items the following items were highlighted:

WC hosted their annual music concerts, which were amazing!

We appreciate the support of Marissa Gibb in leading a Community Go Fund Me to purchase new microphones for the High School Gym.

WCHS has 3 Illinois State Scholars this year that were just announced. Congratulations to those students!

Coach Kirby will be inducted into the Illinois High School Football Coaches Association of Class of 2023 Hall of Fame in April.

Henderson County Handicapped Children's Trust, Charles Vaughn, TTEE donated $3500 to our special education transportation fund.

Kaiden Droste will play in the 2023 Shriner's All State Game in June 2023 at Bloomington.

Angel Tree Project provided gifts to 27 families within our District. A huge Thank you to Deb Gillam, Joanne Hilligoss, and Kris Peterson for organizing this event.

APPROVE AGENDA

Motion by Clark, seconded by Bigger to approve the agenda as presented. Majority of Ayes by Voice Vote. Motion carried

COMMENTS FROM THE PUBLIC

Jennifer Mills addressed the Board of Education with coaching concerns.

CONSENT AGENDA

Motion by Clark, seconded by Bigger to approve the consent agenda including the following items:

The minutes of the Special Board Meeting of November 15, 2022;

The minutes of the Special Meeting Closed Session of November 15, 2022;

The minutes of the Regular Meeting of November 15, 2022;

The minutes of the Closed Session of November 15, 2022;

The payment of all bills;

The activity accounts;

The resignation of Dylan Voyles as HS Assistant Softball Coach;

The resignation of Joshua Higgins as HS Assistant Baseball Coach;

The name changes on the Gerling Scholarship by removing Paula Markey and Jodi Arnold and adding Stacey Day and Brendan Schaley;

The FY22 Audit.

On roll call the following members voted aye: Bigger, Clark, Lenahan, Vancil, and Schaley. 5-0 Motion carried.

DISCUSSION ITEMS

One FOIA request was received last month from SmartProcure.

Superintendent Day provided the Board with an update on the football field work. Our District Architect is working on updating and submitting information to us for the reshaping the field in the spring.

Superintendent Day discussed with the Board the rehiring and evaluation process of our coaches. She will meet with the Athletic Directors to gather information about how we currently evaluate our coaches and the process that our surrounding Districts use for their rehiring and evaluation process of their coaches. She will present the plan to the Board in January for approval.

A discussion was held on the possibility of installing a light at the elementary South Entrance. Superintendent Day will reach out to IDOT to gather information and determine an estimate of cost to the District.

REPORTS

The Board reviewed and heard reports from the Building Principals K. Lafary, S. Ryner, and J. Kirby, and District Technology Coordinator J. Hennings.

ACTION ITEMS

Motion by Clark, seconded by Lenahan to approve the FY22 Tax Levy as presented. The District's unaudited balances on June 30, 2022, Fund 10 - $7,198,410, Fund 20 - $2,582,766, Fund 30 - $281,049, Fund 40 - $1,075,658, Fund 50 - $422,014, Fund 60 - $24,380, Fund 70 - $1,025,986, Fund 80- $614,992, Fund 90 - $674,224. On roll call the following members voted aye: Vancil, Clark, Lenahan, and Schaley. 4-0 Motion carried.

Motion by Clark, seconded by Lenahan to approve first reading of Press Plus Issue 110 as presented. On roll call the following members voted aye: Clark, Lenahan, Schaley, and Vancil 4-0 Motion carried.

Motion by Clark, seconded by Lenahan to approve the increase of the Middle School Imprest Account to $3,000 as presented. On roll call the following members voted aye: Lenahan, Vancil, Clark, and Schaley. 4- 0 Motion carried.

Motion by Clark, seconded by Vancil to approve the Health-Life Safety Amendment to install a new PA System for the High School completion of the project pending ROE and ISBE approval on the Health-Life Safety Amendment as presented. On roll call the following members voted aye: Vancil, Clark, Lenahan, and Schaley. 4-0 Motion carried.

Motion by Clark, seconded by Vancil to approve the purchase of the Superintendent Evaluation program as presented. On roll call the following members voted aye: Clark, Lenahan, Schaley and Vancil. 4-0 Motion carried.

FUTURE AGENDA ITEMS

Board members were asked to contact Superintendent Day with any future agenda items. Board Member Schaley would like to add Farm Update as a discussion item and Annual Coaches Rehire Process as a Discussion and Action Item. Board Member Vancil would like to add Investment Update as a discussion item.

CLOSED SESSION

Motion by Clark, seconded by Vancil to adjourn to closed meeting pursuant of the Illinois Open Meetings Act - 5ILCS 120/2 (2) (16) at 7:17 p.m. to discuss the following subjects:

A. Personnel

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity;

B. Negotiations - Collective negotiating matters between the school board and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees;

C. Litigation Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

Majority of Ayes by Voice Vote. Motion carried.

The Board took a short break and reconvened in the District Office conference room at 7:22 p.m. On roll call the following members answered roll call: Clark, Lenahan, Schaley, and Vancil. Arnold, Bigger, and Lumbeck absent.

Motion by Lenahan, seconded by Vancil to return to open session at 8:34 p.m. On Roll call the following members voted aye: Clark, Lenahan, Schaley, and Vancil. 4-0 Motion Carried.

The Board took a short break and reconvened in the West Central Elementary Cafeteria at 8:36 p.m. On roll call the following members answered roll call: Vancil, Clark, Lenahan, and Schaley.

PERSONNEL ACTION

Motion by Clark, seconded by Lenahan to approve the Resolution to release Closed Session Minutes per Exhibits A and B and destroy the verbatim recordings per Exhibit C, as presented. On roll call the following members voted aye: Clark, Lenahan, Schaley and Vancil. 4-0 Motion carried.

Motion by Clark, seconded by Lenahan to approve Bailie Ferguson as a 6th Grade Volunteer WCMS Volleyball Coach for the 2022-2023 school year as presented. On roll call the following members voted aye: Lenahan, Schaley, Vancil, and Clark. 4-0 Motion carried.

Motion by Clark, seconded by Vancil to approve Megan Schaley as a 6th Grade Volunteer WCMS Volleyball Coach for the 2022-2023 school year as presented. On roll call the following members voted aye: Clark, Lenahan, and Vancil. Schaley abstained from the vote. 3-0 Motion carried

Motion by Clark, seconded by Vancil to approve Jimmy Register as a High School Volunteer Bowling Coach for the 2022-2023 school year as presented. On roll call the following members voted aye: Clark, Lenahan, Schaley, and Vancil. 4-0 Motion carried

FUTURE MEETING DATE

The Board was reminded that the next regular Board Meeting will be held on Wednesday, January 18, 2023. The regular January Board Meeting will begin at 6:00 p.m. and be held in the elementary cafeteria.

ADJOURNMENT

Motion by Clark, seconded by Vancil to adjourn at 8:38 p.m. Majority of Ayes by Voice Vote. Motion carried.

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