City of Quincy City Council met Dec. 19.
Here are the minutes provided by the council:
Quincy, Illinois, December 19, 2022 The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup presiding.
The following members were physically present:
Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Farha, Sassen, Rein, Mast, Reis, Maples, Uzelac, Holtschlag. 13.
Vacancy: 1.
The minutes of the regular meeting of the City Council held December 12, 2022, were approved on a motion of Ald. Entrup. Motion carried.
Corporation Counsel: Lonnie Dunn
The City Clerk presented and read the following:
PUBLIC FORUM
No one signed up to speak.
REPORT OF THE TRAFFIC COMMISSION
Recommending the referral to implement “No Parking Zones” at State Street, south side, 60’ west of the center of South 23rd Street and State Street, north side, 60’ east of the center of South 23rd Street.
Ald. Farha moved the report be received and concurred in and an ordinance drafted. Motion carried.
SALES TAX REPORT
The report of the Illinois Department of Revenue showing sales tax collected for the month of September, 2022, in the amount of $1,048,263.91 was ordered received and filed on a motion of Ald. Farha. Motion carried.
HOME RULE SALES TAX REPORT
The report of the city’s 1-1/2% home rule sales tax collected for the month of September, 2022, in the amount of $980,840.26 was ordered received and filed on a motion of Ald. Farha. Motion carried.
Resolution Authorizing the Execution of an Intergovernmental Agreement with the Quincy Metropolitan Exposition, Auditorium and Office Building Authority
WHEREAS, the Corporate authorities of the City of Quincy desire to enter into an Intergovernmental Agreement with the Quincy Metro politan Exposition, Auditorium and Office Building Authority (QMEA), herein “Civic Center Authority”, regarding the use and distribution of hotel/motel taxes assessed and collected by the City of Quincy for the term of January 1, 2023 to December 31, 2032, subject to the terms and conditions set forth in the Intergovernmental Agreement attached hereto as “Exhibit A” and made a part hereof (the “Hotel Motel Tax Intergov ernmental Agreement”); and,
WHEREAS, said Hotel/Motel Tax Agreement provides a fixed ad ministrative allowance of three (3%) to be withheld by and for the City of Quincy; and,
WHEREAS, said Hotel/Motel Tax Agreement provides a fixed amount of $216,000 annually (to be transferred monthly) to the QMEA Capital Reserve fund, held by the City of Quincy; and,
WHEREAS, said Hotel/Motel Tax Agreement provides an amount not to exceed $750,000 per year to be disbursed to the Civic Center Authority for the operation and expenses of the Civic Center Authority; and,
WHEREAS, said Hotel/Motel Tax Agreement provides for a fixed percentage to be disbursed from the Civic Center Authority to the Quincy Convention and Visitor’s Bureau for tourism; and,
WHEREAS, any excess collections after meeting other provisions of agreement shall be disbursed to the City of Quincy for any lawful corporate purpose.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Quincy, Adams County, Illinois as follows:
1. The Mayor and City Council approve of the Hotel/Motel Tax Intergovernmental Agreement attached hereto as “Exhibit A”, and fur ther authorize and direct the Clerk to execute the final version of the Intergovernmental Agreement.
2. This Resolution shall be in full force and effect immediately upon its passage.
Adopted: December 19, 2022
Approved: December 20, 2022
Ald. Farha moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy makes routine purchases on Amazon with a business line of credit which will cease as of January 10, 2023; and,
WHEREAS, there is a need to continue the Amazon account because Amazon does offer good pricing, access to unique items and direct office delivery; and,
WHEREAS, the best solution is to provide a business credit card with a $10,000 limit to be used exclusively on the Amazon account; and,
WHEREAS, the Amazon account/credit line would be managed by the Purchasing Agent and will require Purchase Orders; and,
WHEREAS, the City of Quincy currently uses credit cards issued by UMB Bank, Kansas City, MO, for both the Mayor and the Purchasing Department; and,
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council authorize the following:
1. The City Comptroller, who serves as the City’s UMB account record keeper, along with the Purchasing Agent to complete application with UMB Bank card for a new card with a credit limit of $10,000.
2. The execution of the “Organization Resolution and Agreement for Credit Card Program” as required by UMB Bank to authorize the City’s account.
Sheri L. Ray
City Comptroller
Ald. Farha moved for the adoption of the resolution, seconded by
830
Ald. Sassen, and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy owns and maintains public streets, alleys, sidewalks, and right-of way located within the city limits of Quincy; and,
WHEREAS, the City of Quincy owns the north-south alley between Vermont and Hampshire Streets between 5th and 6th Streets; and,
WHEREAS, the County of Adams owns a parking lot at 516 Vermont Street that is adjacent to the north-south alley; and,
WHEREAS, the County of Adams desires the exclusive use of the City-owned alley for the expansion and improvement of the employee parking lot that is located on the parcel of land at 516 Vermont Street; and,
WHEREAS, the City of Quincy and County of Adams desire to enter into a Real Estate License Agreement that allows the County to install improvements and maintain on the City-owned alley; and,
WHEREAS, the County of Adams will be responsible for the design, installation, and maintenance of the improvements on the City owned property; and,
WHEREAS, the County will pay a one-time license fee of one dollar ($1.00) to the City of Quincy at the time of the agreement execution.
NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, the Engineering Manager, and the Central Services Committee recommend to the Mayor and Quincy City Council the proposed Real Estate License Agreement between the City of Quincy and County of Adams, and that the Mayor be authorized to execute the Agreement on behalf of the City of Quincy if approved by the City Council. Said Agreement is attached hereto.
Jeffrey Conte, P.E.
Director of Public Works
Steve Bange, P.E.
Engineering Manager Approved this 20th day of December, 2022.
Laura Oakman, City Clerk Michael A. Troup, Mayor Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy owns and maintains public streets, alleys, sidewalks, and right-of way located within the city limits of Quincy; and,
WHEREAS, the City of Quincy owns an east-west alley adjacent to property located at 516 Vermont Street that is owned by the County of Adams; and,
WHEREAS, the County of Adams desires to increase available parking for its employees through the expansion and improvement of its employee parking lot that is located on the parcel of land at 516 Vermont Street; and,
WHEREAS, the County desires that the City enter into a joint agreement stating the City of Quincy will be responsible for a portion of the proposed project cost for improvements made to the City-owned east-west alley adjacent to the parking lot; and,
WHEREAS, the City’s share of the proposed improvement project is estimated to be $100,000.00; and,
WHEREAS, funding for this proposed project is available in the 2022/2023 fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, the Engineering Manager, and the Central Services Committee recommend to the Mayor and Quincy City Council the proposed agreement between the City of Quincy and County of Adams, and that the Mayor be authorized to execute the Agreement on behalf of the City of Quincy if approved by the City Council. Said Agreement is attached hereto.
Jeffrey Conte, P.E.
Director of Public Works
Steve Bange, P.E.
Engineering Manager Approved this 20th day of December, 2022.
Laura Oakman, City Clerk Michael A. Troup, Mayor Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities requires the purchase of 12” sewer pipe and pipe fittings for the construction of a sanitary sewer on 7th Street between Lind and Chestnut Streets; and,
WHEREAS, HAJOCA of Quincy, Illinois, quoted a price of $15,641.61 for the materials needed for the project; and,
WHEREAS, funding for this purchase is available in the 2022/2023 Sewer Fund fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works recommends to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote from HAJOCA of Quincy, Illinois, in the amount of $15,641.61 be accepted.
Jeffrey Conte, P.E.
Director of Public Works
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Bergman, and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy Department of Information Technology has recently inherited the responsibility of operating and maintaining the audio/video system in the City Council Chambers; and,
WHEREAS, there have been several problems with proper operation of the existing City Council Chambers Audio/Video system; and,
WHEREAS, the City of Quincy heavily relies on the proper operation of the Audio/Video system to get the live meetings broadcast to both cable and social media; and,
WHEREAS, the Department of Information Technology has reached out to several vendors without response or interest; and,
WHEREAS, Accurate Home Audio is the only vendor that we have received a solid quote from after reaching out and walking through the current system; and,
WHEREAS, Accurate Home Audio, Inc. is a very qualified local vendor; now
WHEREAS, the City Council previously approved spending $8,002.00 for the replacement of the microphone system; now THEREFORE BE IT RESOLVED, the IT Manager and the Technology Committee recommend to the Mayor and City Council that the normal bidding requirements be waived and the quote from Accurate Home Audio, Inc. in the amount of $10,477.65 be approved for the replacement of the microphone system in the City Council Chambers.
Corey Dean
IT Manager
Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy Planning & Development Depart ment is responsible for the administration of building permits; and,
WHEREAS, the current building permit software solution, One Solution, has been completely inoperable since the May 7th, 2022 cyber-incident: and,
WHEREAS, the implementation of the building permits’ modules in Tyler MUNIS is still approximately 2 years away; and,
WHEREAS, the City of Quincy’s Information Technology Depart ment has worked with the Planning & Development to find a temporary solution for building permits to use until the Tyler MUNIS system is fully operational; and,
THEREFORE BE IT RESOLVED, the Technology Committee, the IT Manager, the Director of Planning & Development, and the Director of Inspection & Enforcement recommend to the Mayor and City Coun cil that the 3-year service agreement with iWorQ for a temporary build ing permit software solution and the first-year amount of $10,666.00 be approved.
Corey Dean
IT Manager
Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy Department of Information Technology is responsible for network and all connected devices; and,
WHEREAS, the City of Quincy’s Department of Information Tech nology has been unable to develop an equipment replacement plan due to budgetary constraints; and,
WHEREAS, the May 7th, 2022, Cyber-incident allowed the implementation of several new technologies, including Office 365; and,
WHEREAS, the City of Quincy still utilizes several PCs and laptops that run operating systems that do not currently support all of the new applications that are being deployed; and,
WHEREAS, the City of Quincy still utilizes several PCs and laptops with hardware limitations that will not support the upgrades to the latest operating systems which would support all of the new applications that are being deployed; and,
WHEREAS, the City of Quincy would develop a better business continuity plan if all Department Heads were afforded the use of laptops which would allow them to continue with their same work capabilities remotely when not in the office; and,
WHEREAS, the City of Quincy’s Department of Information Tech nology has received several quotes for equipment that is verified as available for purchase; and,
THEREFORE BE IT RESOLVED, the Technology Committee and the IT Manager recommend that the project using the obtained pricing from SHI, Inc., CDWG, and Hewlett-Packard directly, be used to pur chase replacements for all the aged PCs and laptops in the environment with a cost not to exceed $65,000.
Corey Dean
IT Manager
Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
ORDINANCE
Adoption of an Ordinance Entitled: An Ordinance Vacating An Alley. (North-south public alley located in the city block bounded by S. 3rd Street, Ohio Street, S. 4th Street, and Delaware Street.)
Ald. Uzelac moved for the adoption of the ordinance, seconded by Ald. Holtschlag, and on a roll call each of the 13 Aldermen voted yea with 1 vacancy. The Mayor cast a vote of yea. 1.
The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.
ORDINANCE
Adoption of an Ordinance Entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 82 (No Parking Zones) Of The Municipal Code Of The City Of Quincy Of 2015. (North 20th (west side) from Chestnut Street north to the alley (230’ north of the center of Chestnut), North 20th (east side) 80 feet north from the center of Chestnut Street and North 20th (east side) 80 feet south from the center of Chestnut Street.)
Ald. Bauer moved for the adoption of the ordinance, seconded by Ald. Bergman, and on a roll call each of the 13 Aldermen voted yea with 1 vacancy.
The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.
REPORT OF FINANCE COMMITTEE
Mike Farha
Jack Holtschlag
Anthony E. Sassen
Mike Rein
Richie C. Reis
Finance Committee
Ald. Bergman, seconded by Ald. Rein, moved to amend the report and have a single vote on invoice #1001 for $3,500 to Great River Development for the housing analysis study and on a roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
Ald. Farha, seconded by Ald. Sassen, moved the amended reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea with 1 vacancy. Motion carried.
Ald. Uzelac, seconded by Ald. Maples, moved to pay invoice #1001 for $3,500 to Great River Development for the housing analysis study and on a roll call the following vote resulted: Yeas. Ald. Entrup, Farha, Sassen, Mast, Reis, Maples, Uzelac, Holtschlag. 8. Nays. Ald. Fletcher, Bergman, Bauer, Mays, Rein. 5. Vacancy. 1. Motion carried.
MOTION
Ald. Rein moved to remove from the table the amended ordinance adopting 2018 International Building Code, 2018 International Fire Code, 2017 National Electrical Code, 2018 International Existing Building Code, 2018 International Residential Code, 2018 International Property Maintenance Code, 2018 International Mechanical Code and 2018 International Fuel Gas Code, that was up for third reading and tabled on November 28th, and place it on the January 30th City Council agenda. Motion carried.
The City Council adjourned at 7:40 p.m. on a motion of Ald. Holtschlag. Motion carried.
https://www.quincyil.gov/home/showpublisheddocument/7398
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