Quincy Reporter

John Wood Community College Board of Trustees Executive Committee met March 10.

Here are the minutes provided by the committee:

The Executive Committee met at 8:30 a.m. Attendees were Ms. Diane Ary, and Mr. Bob Rhea trustees, (via Zoom), Mr. Larry Fischer, (in-person), Mr. Michael Elbe, president, and Ms. Leah Benz, executive assistant, note taker, in person.

President Elbe noted the retirement announcements the College received for the March Board meeting.

March Board of Trustees Agenda items

Business Items -

• Discussed the approval to award a 3-year, 2-year extension contract to WIPFLi, LLP audit firm for their audit services

• Discussed authorization to accept and file the 2021 fiscal year audit report as presented by WIPFLI, LLP.

• Discussed to accept proposal, Option #2 and award the automated rigging system in the auditorium to Associate Controls & Design in the amount of $77,451

Grants -

• Informed the committee of a grant application submission to the Illinois State Library/Jesse White Secretary of State for an Adult Volunteer Literacy grant in the amount of $55,000

Closed Session

• Discussed the proposed topics of consideration for closed session

Discussion items –

FYI - President Elbe shared a letter of recommendation was sent from the College which was shared at Quincy City Council meeting this past Monday. This letter was endorsing the proposed roundabout at 48th and State. This also included the bike path and sidewalk proposal in Phase II of the project that will provide sidewalk and bike path from 48th and State to 48th and Harrison.

Graduation - The committee heard the College is planning a more traditional in-person graduation for 2022. Mace bearer and professor emeritus are being discussed for this year. The committee was provided Board Policy 309- Professor Emeritus to review for criteria of this award.

Board Policy Review - With the return of Mr. Fischer, the review of Board policies will begin again. The committee is Mr. Fischer, Dr. Greenwell, and Ms. Hawley.

Election of Board officers - The committee was reminded that April is the month in which the reorganization of the Board takes place.

Orr Corp and Multi-Purpose Ag Facility promotional tour - The annual meeting of the Orr Corporation will be held at the Ag Center on March 23 beginning at 10:00 am. An invitation will be sent to key individuals following this annual meeting for a promotional tour and luncheon.

Ribbon cutting of this building is tentatively scheduled for August 9, 2022, beginning at 10:00.

Board member e-mails- The multi-authentication log-in requirement for Board e-mails will be done in April due to the March meeting being held at the SEC center.

President’s job description - President Elbe provided a revised job description of the president to the Executive Committee for their review.

The Board continues to work towards identifying a search firm to hire to assist with the presidential search. Further discussion will be held at the March meeting.

Board Retreat - A draft agenda was shared for a Spring Board retreat. The date of Thursday, May 26 was noted to work for all. Topics to be placed on the agenda for consideration were; recruitment/retainment of employees, enrollment, cyber security, and budget. This subject will be further discussed at the March Board meeting.

Other –

West Central Regional meeting - Carl Sandburg College sent additional information for our trustees regarding the West Central Regional meeting on Friday, March 25, beginning at 9:00 a.m. – 1:00 p.m. Deadline to submit the necessary RSVP back is Monday, March 14.

https://www.jwcc.edu/about/board-of-trustees/board-agendas-minutes/#executive-committee