Quincy Reporter

City of Quincy Plan Commission met Oct. 27.

Here is the minutes provided by the commission:

1) CALL TO ORDER

Chairperson Brink called the meeting to order at 7:00 p.m.

Parrott conducted a roll call of members: 11 present, 2 absent

2) APPROVAL OF MINUTES

Motion by Smith, seconded by Looten, to approve the minutes of the Tuesday, September 22, 2020 regular meeting as presented. Motion carried, all present in favor.

3) PUBLIC COMMENT ON ITEMS NOT ON AGENDA:

None

4) PUBLIC HEARING

Requested By Beck Properties Inc. requesting consideration for a subdivision of property at Lot 9 and 10 in Block 12 of Walton Heights Subdivision in the City of Quincy, Adams County, Illinois to be known as Reelay Subdivision at 2730 Cherry Street under the “small tracts” provision of the Subdivision Ordinance, presently zoned M2 (Ward 3)

Staff Report: Staff recommended approval of the proposed “small-tracts” subdivision of 2730 Cherry Street to create the three lot subdivision known as Reelay Subdivision, subject to the installation of separate sewer laterals for each lot. Staff said the current owner acquired the property in May 2019 and received a special permit for planned development that same month to construct a duplex on the northern half of 2730 Cherry Street. Staff said the permit was needed due to the zoning of the property for heavy industrial use. Staff said the proposed subdivision would create one lot that contains the western portion of the duplex, one lot that contains the eastern portion of the duplex and one lot that contains the southern half of the property. Staff said the Department of Engineering & Utilities informed staff that there is a single sewer lateral serving the duplex, adding that if the duplex was to be divided and the individual units sold, the existing sewer lateral would need to be separated.

Commissioner Questions to Staff: None

Chairperson Brink asked if anyone was present to speak on behalf of the petition. Randy Rees (2231 Broadway) with Poepping, Stone, Bach & Associates said he was representing the petitioner during the meeting.

Petitioner: Rees told the commission that he spoke with the petitioner about the sewer lateral issue and that the petitioner planned to contact the Engineering & Utilities Department.

Brink asked Conte if his department (Engineering & Utilities) had any contact with the petitioner. Conte said his department spoke with the petitioner prior to the meeting. Conte said his department would not support the subdivision of the lot without the separation of the sewer lateral. He said the petitioner informed his department that the sewer laterals are connected beneath the foundation of the building and that the separation would not be possible without great expense to the petitioner.

Brink asked if this would change the recommendation of staff.

Conte said his department told the petitioner when the duplex was being built that he should have a separate sewer lateral for each side of the duplex in case there was ever to be a split. He said the petitioner chose not to do that. Conte said it did not change his recommendation that the separation be denied. Bevelheimer said if the petitioner wants the split, he will have to figure out how to provide a separate sewer lateral for each unit, which is why the approval of the subdivision is subject to the separation of the sewer lateral.

Bellis asked how Lot C would be entered if the lot were to be developed. Bevelheimer said if the lot was developed, the most likely entrance would be a mid-block curb-cut on the 28th Street frontage. Freiburg asked if the subdivision of Lot C would not happen if the lateral serving the duplex is not separated. Bevelheimer said that is the recommendation of staff, that the subdivision is only allowed if the lateral is separated.

With no further discussion, Mays made a motion, seconded by Bellis, to concur with staff recommendation and approve the small tracts subdivision of 2730 Cherry Street to create the three lot subdivision known as Reelay Subdivision, SUBJECT TO the installation of separate sewer laterals for each lot. The motion carried, all present voting in favor.

5) PUBLIC HEARING

Requested By Thomas M. Hellhake, as co-trustee of the Merle J. Hellhake Revocable Trust requesting consideration of a subdivision of property at a part of the Southwest Quarter of Section 8 in Township 2 South of the Base Line, Range 8 West of the 4th Principal Meridian, Adams County, Illinois to be known as Appy Acres of Prairie Ridge at 3701 Prairie Ridge Drive under the “small tracts” provision of the Subdivision Ordinance, presently zoned R1A. (Ward 5)

Staff Report: Staff recommended approval of the proposed “small-tracts” subdivision of 3701 Prairie Ridge Drive and a surrounding lot into a three lot subdivision known as Appy Acres of Prairie Ridge. Staff said 3701 Prairie Ridge Drive is currently within the city limits, is served by city water, and has a single residential unit. Staff said the additional property surrounds 3701 Prairie Ridge Drive to the west, north, and south, is not in city limits, does not have city water, and includes a garage, a shed, and a barn. Staff said the three lots would each be able to be developed as single family residential based on frontage and lot size requirements.

Commissioner Questions to Staff: None

Chairperson Brink asked if anyone was present to speak on behalf of the petition. Parrott said that Hellhake was in the meeting through Zoom. Hellhake (2017 South 30th) said he had no additional comments.

Dede said the preliminary plat provided to the Plan Commission and to the Adams County Health Department has not been approved by the health department in regards to the proposed septic fields for the three lots. Dede asked Hellhake if there was a revised plat showing an updated version of the septic fields. Hellhake said he was not aware of one. Dede said he spoke with Rees about the project and said the plan submitted to the commission has not been approved by the health department, but that the decision was made to present the plan to the Plan Commission anyway.

Rees told the commission that he did prepare a revised plat with updated septic fields in relation to the garage and the barn. Dede said he had not seen the revised plan, but if they are in line with their phone discussion about the project, they should be acceptable. Rees said he would send the revised plans after the plan commission meeting. Dede said that while the sewage plan would not affecting the subdivision discussion, he said there is no need to go ahead with it if the health department does not approve the septic fields. Dede asked if the commission could make approval of the subdivision contingent on the approval of the septic fields by the Adams County Health Department.

Bellis asked if the issue should be tabled for one month. Rees said that was not necessary as he would send the plan that night. Bevelheimer said he felt the plan could be approved, subject to the approval of the septic fields by the Adams County Health Department. Bevelheimer asked Tony to provide an email to his department when the approval of the septic fields is granted, to allow the measure to be considered by the City Council.

Mays asked if the properties would be annexed into the city. Bevelheimer said the petitioner has requested the annexation of all three properties. Parrott said the petitions were on file, but being held pending the results of the subdivision process. Mays asked if the petitioner was aware that there would be no sewer line extended to this area. Bevelheimer said that is correct unless the petitioner wants to pay the cost associated with extending

the sewer line. Dede said the properties are approximately 980 feet from the nearest sewer line. He said a commercial property must connect to the sewer line if it is within 1,000 feet, but he said the health department would be willing to waive the requirement in this instance.

Brink asked one participant online, Janice Pohlman, if she had any comment regarding the project. Pohlman said she just wanted to listen to the discussion.

With no further discussion, Bellis made a motion, seconded by Koetters, to concur with staff recommendation and approve the small tracts subdivision of 3701 Prairie Ridge Drive and a surrounding lot to create the three lot subdivision known as Appy Acres of Prairie Ridge, SUBJECT TO the approval by the Adams County Health Department of the septic system fields for the three lots created by the subdivision. The motion carried, all present voting in favor.

6) PUBLIC HEARING

Requested By Charles T. Marx and Kathie J. Marx requesting consideration of a subdivision of property at a tract being part of the Northwest Quarter of Section 5, Township 2 South, Range 8 West, City of Quincy, Adams County, Illinois to be known as O’Reilly Subdivision at 4110 Broadway Street under the “small tracts” provision of the Subdivision Ordinance, presently zoned C2 (Ward 3)

Staff Report: Staff recommended approval of the proposed “small-tracts” subdivision of 4000 Broadway to create O’Reilly Subdivision, subject to the installation of the required sidewalk along the frontage of Lot A. Staff noted that the petitioner seeks to create a roughly one-acre lot in the northeast corner of 4000 Broadway. The new one-acre lot would house an O’Reilly Auto Parts store. O’Reilly Auto Parts has completed a site plan review of the property with city staff, pending the creation of an escrow account to cover 20% of the cost of the site plan improvements, and has provided building plans to the city. The city has been told this will be a second location for O’Reilly’s Auto Parts, in addition to the existing site in the 1800 block of Broadway.

Commissioner Questions to Staff: None

Brink asked if anyone was present to speak on behalf of the petition. Parrott said Clinginpeel was in the meeting through Zoom. Clinginpeel (Blew & Associates-Arkansas) said he had no additional comments.

With no further discussion, Dede made a motion, seconded by Looten, to concur with staff recommendation and approve the small tracts subdivision of 4000 Broadway to create O’Reilly Subdivision, SUBJECT TO the installation of the required sidewalk along the frontage of Lot A. The motion carried, all present voting in favor.

7) ADJOURN

With no additional business, Bellis made a motion to adjourn the meeting, seconded by Koetters. Motion carried with all present voting in favor. The meeting adjourned at 7:23 pm.

https://www.quincyil.gov/home/showpublisheddocument?id=5271