City of Quincy City Council met Oct. 5.
Here is the minutes provided by the council:
Due to COVID–19, President Donald Trump declared a national emergency on March 13, 2020, and Governor Pritzker issued an Executive Order on March 20, 2020.
Mayor Kyle A. Moore announced that City Council meetings will be closed to the public starting August 10, 2020. The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.
The following members were physically present:
Ald. McKiernan, Entrup, Bergman, Bauer, Finney, Mast, Reis, Uzelac, Holtschlag. 9.
Virtual: Ald. Holbrook, Farha, Sassen, Rein, Awerkamp. 5.
The minutes of the regular meetings of the City Council held September 28, 2020, were approved as printed on a motion of Ald. Mast. Motion carried.
Legal: Corporation Counsel: Lonnie Dunn.
The City Clerk presented and read the following:
PETITION
By the following organizations requesting permission to conduct a raffle and have the bond requirement waived: Quincy Boat Club two raffles from 10/6/20 to 12/30/20 and 10/6/20 to 1/23/21 and Quincy Public Schools Foundation from 10/7/20 to 11/6/20. The City Clerk recommends approval of the permits.
Ald. Holtschlag moved the prayer of the petitions be granted. Motion carried.
MONTHLY REPORTS
The monthly reports of the City Clerk, the City Treasurer and the City Comptroller for the month of September, 2020, and the Quincy Police Department for the month of August, 2020, were ordered received and filed on a motion of Ald. Farha. Motion carried.
REPORT OF THE ZONING BOARD OF APPEAL
The Zoning Board of Appeals report recommending the request to vary the fence requirement at 2101 Grove Avenue be denied, was tabled for one week by Ald. Sassen.
Ald. Farha moved the report be tabled indefinitely, seconded by Ald. Sassen. Motion carried.
QUINCY FIREFIGHTERS’ PENSION FUND ACTUARIAL FUNDING REPORT FOR FY ENDING 4/30/2020 AS PREPARED BY LAUTERBACH & AMEN
Ald. Uzelac moved the report be received and filed. Motion carried.
QUINCY POLICE PENSION FUND ACTUARIAL FUNDING REPORT FOR FY ENDING 4/30/2020 AS PREPARED BY LAUTERBACH & AMEN
Ald. Uzelac moved the report be received and filed. Motion carried.
PUBLIC FORUM
Jeff Kerkhoff, 1221 Spruce, on the 233rd anniversary of the Federalists papers, plus related topics. The City Clerk read a synopsis of his report. He had a handout for the City Council. A copy of the report was emailed to the City Council prior to the meeting.
RESOLUTION AUTHORIZING RETAINING KILLIS ALMOND ARCHITECTS
WHEREAS, the Washington Theater located at 427 Hampshire is a City-Owned building, and
WHEREAS, the Washington Theater Commission has been working on the redevelopment of the Washington Theater since 2003, and
WHEREAS, since 2003, the Washington Theater Commission has sponsored numerous fundraisers to support the rede- velopment of the 96-year-old Theater, and
WHEREAS, the Washington Theater Commission recommends that Killis Almond Architects be hired to prepare an Architectural Plan for the Washington Theater at a cost of $70,000 for the redevelopment of the Theater.
NOW, THEREFORE BE IT RESOLVED that the City’s Planning Director recommends to the Mayor and City Council that Killis Almond Architects be retained for Professional Services under the City’s Purchasing Manual to provide consul- tant services for preparing the Architectural Plan for the Washington Theater in the amount of $70,000.
FURTHERMORE BE IT RESOLVED that the Mayor and City Clerk be authorized to execute the AIA Agreement be- tween the City of Quincy and Killis Almond Architects.
This Resolution shall be in full force and effect from and after its passage, as provided by law. PASSED and APPROVED this 6th day of October, 2020.
SIGNED Kyle A. Moore, Mayor
ATTEST: Jenny Hayden, City Clerk
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call the following vote resulted: Yeas: Ald. Mast, Reis Awerkamp, Uzelac, Holtschlag, McKiernan, Entrup, Bergman, Bauer, Finney, Holbrook, Sassen, Rein. 13. Present: Ald. Farha. 1. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy recently advertised for bids for the Water Supply Improvement Project Phase 2 which includes the rehabilitation of filters #1-#6, replacement of the filter backwash fill system, structural repairs to the Water Treatment Plant building and other related work; and,
WHEREAS, the following:
L. Keeley Construction
St. Louis, Missouri $7,261,917.00
Plocher Construction
Highland, Illinois $6,990,000.00
Leander Construction
Canton, Illinois $6,098,000.00
Engineers Estimate $7,000,000.00
WHEREAS, the Director of Utilities and Engineering has reviewed these bids and finds the low bid of Leander Construction of Canton, Illinois, to be acceptable; and,
WHEREAS, this project will be funded through the Illinois Environmental Protection Agency’s low interest loan program and Water Fund cash reserves; and,
WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are required, an additional 10 percent over the amount of the low bid shall be included in the encumbrance for this project; now,
THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the low bid from Leander Construction of Canton, Illinois, in the amount of $6,098,000.00 be accepted and that the Mayor be authorized to sign the contract documents.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy has implemented an automated meter reading (AMR) program utilizing Badger Orion radio frequency units to secure readings from residential, commercial and industrial customers in an effort to minimize accessibility problems and reduce the number of estimated billings; and,
WHEREAS, in conjunction with the AMR Program, an aggressive meter replacement policy was also adopted, whereby all positive displacement meters in service for a period that exceeds the AWWA standard of ten years, are reviewed annually and are replaced with new units capable of measuring extremely low flow rates; and,
WHEREAS, a quote from Midwest Meter Inc., of Edinburg, Illinois, has been received in the amount of $23,400.00 for five hundred (500) RCDL M25 5/8” bare disk meters; and,
WHEREAS, due to the uniqueness of the hardware/software utilized in the Orion meter management systems and its integration with the city’s current automated meter system, the Director of Utilities and the Director of Purchasing have determined that Midwest Meter Inc., of Edinburg, Illinois, qualifies as a sole source provider; and,
WHEREAS, funding for this purchase is available in the 2020/2021 Water Fund fiscal year budget; now,
THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote of Midwest Meter Inc., of Edinburg, Illinois, in the amount of $23,400.00 be accepted.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities planned the replacement of a 1995 International 4900 truck chassis and dump body in the current fiscal year due to normal wear and tear; and,
WHEREAS, the City of Quincy recently sought Requests for Proposals for the replacement this truck chassis and dump body; and,
WHEREAS, three (3) proposals were received and the Director of Utilities and Engineering has reviewed these proposals and finds them to be acceptable; and,
WHEREAS, the proposal from Rush Truck Center of Quincy, Illinois, offers the City the purchase of a 2021 International HV507 Single Axle Chassis and Stainless Steel Dump Body at the price of $138,622; and,
WHEREAS, funding for this purchase is available in 2020/2021 Water Fund fiscal year budget; now,
THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the purchase of a 2021 International HV507 Single Axle Chassis and Stainless Steel Dump Body from Rush Truck Center of Quincy, Illinois, in the amount of $138,622.00 be approved.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the Ellington Road Pump Station is a triplex (three pump) packaged pump station that serves commercial and industrial properties north of Quincy; and,
WHEREAS, one (1) of the three pumps had become inoperable and required replacement; and,
WHEREAS, an invoice has been received from Smith & Loveless, the manufacturer of the pump, in the amount of $13,007.00 for the purchase of the replacement pump; and,
WHEREAS, the Director of Utilities and Engineering has reviewed the invoice and finds it be acceptable; and,
WHEREAS, funding for this expense is available in the 2020/2021 Sewer Fund fiscal year budget; now, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice from Smith & Loveless Inc., of Lenexa, Kansas, in the amount of $13,007.00 be approved for payment.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy utilizes an automated meter reading (AMR) program utilizing Badger Orion cellular remote units to secure readings from residential, commercial and industrial customers in an effort to minimize accessibility problems and reduce the number of estimated billings; and,
WHEREAS, the Department of Utilities requires the purchase of three hundred (300) Badger M-25 cellular remote meter readers for the replacement of old meters and installation of new meters; and,
WHEREAS, a quote from Midwest Meter Inc., of Edinburg, Illinois, has been received in the amount of $55,500.00 for three hundred (300) Badger M-25 cellular remote meter readers; and,
WHEREAS, due to the uniqueness of the hardware/software utilized in the Orion meter management systems and its integration with the City’s current automated meter system, the Director of Utilities and Director of Purchasing have determined that Midwest Meter Inc., of Edinburg, Illinois, qualifies as a sole source provider; and,
WHEREAS, funding for this purchase is available in the 2020/2021 Water Fund fiscal year budget; now,
THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote of Midwest Meter Inc., of Edinburg, Illinois, in the amount of $55,500.00 be accepted.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities and Engineering requested bids to furnish two (2) light duty pick-up trucks to replace aging vehicles in the Water Department; and,
WHEREAS, the following bids were received:
Gem City Ford
Quincy, Illinois $58,250.00
Tiles in Style, LLC
Naperville, Illinois $79,786.00
WHEREAS, the bid has been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,
WHEREAS, funding for the purchase of the vehicles is available in the 2020/2021 Water Fund fiscal year budget; now, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and Utilities Committee recommend
to the Mayor and Quincy City Council that the purchase of two (2) 2021 Ford F-150 4x4 pick-up trucks from Gem City Ford of Quincy, Illinois, in the amount totaling $58,250.00 be approved.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the storm water return pumps at the Waste Water Treatment Plant were damaged and required immediate repair; and,
WHEREAS, Richards Electric of Quincy was qualified and available to make the repair in a timely manner under Section 44.056 of the Municipal Code of the City of Quincy; and,
WHEREAS, the repair work has been completed in a satisfactory manner and an invoice received in the amount of $24,273.12 for all costs associated with this work; and,
WHEREAS, funds for the repair are available in the 2020/2021 Sewer Fund fiscal year budget; now,
THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice from Richards Electric of Quincy, Illinois, in the amount of $24,273.12 be approved for payment.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities and Engineering utilizes the use of automatic meter reading (AMR) software for the reading of water meters and transmittal of data for accurate billing of residential, commercial and industrial water customers; and
WHEREAS, the Department of Utilities has received an invoice from Badger Meter of Milwaukee, Wisconsin, in the amount of $13,212.46 for the renewal of a cellular-based automatic meter reading software; and,
WHEREAS, the Director of Utilities and Engineering has reviewed this invoice and finds it to be acceptable; and,
WHEREAS, due to the uniqueness of the hardware/software utilized in the Orion meter management systems and its integration with the City’s current automated meter system, the Director of Utilities and the Director of Purchasing have determined that Badger Meter of Milwaukee, Wisconsin, qualifies as a sole source provider; and,
WHEREAS, funding for this expense is available in the 2020/2021 Water Fund fiscal year budget; now, THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice from Badger Meter of Milwaukee, Wisconsin, in the amount of $13,212.46 be approved for payment.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 14
Aldermen voted yea. Motion carried.
ORDINANCE
Reconsideration of Ordinance
The ordinance entitled: An Ordinance Annexing Certain Territories To The City Of Quincy, Adams County, Illinois. (1700 Hamann Lane and 1708 Hamann Lane.), which was up for adoption, was requested at the September 28th council meeting on a motion made by Ald. Bergman to reconsider my vote and place the annexation ordinance on the October 5th agenda.
Ald. Entrup moved for the reconsideration to adopt the ordinance, seconded by Ald. McKiernan, and on the roll call the following vote resulted: Yeas: Ald. Holbrook, Mast, Reis, Awerkamp, Uzelac, Holtschlag, McKiernan, Entrup, Bergman, Finney. 10. Nays: Ald. Farha, Sassen, Rein, Bauer. 4.
The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.
ORDINANCE
First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (2336 Oak, Operate a single-seat eyebrow salon.)
Ald. Farha moved the ordinance be read by its title, seconded by Ald. Sassen. Motion carried. The City Clerk read the ordinance by its title.
ORDINANCE
First presentation of an ordinance entitled: An Ordinance Amending The 2020-2021 Fiscal Year Budget. (Increased Revenues Special Capital Grant Fund #309 $70,000.)
Ald. Holtschlag moved the ordinance be read by its title, seconded by Ald. Uzelac. Motion carried. The City Clerk read the ordinance by its title.
REPORT OF FINANCE COMMITTEE
Jack Holtschlag
Richie Reis
Kyle A. Moore
Finance Committee
Ald. Reis, seconded by Ald. Holtschlag, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.
The City Council adjourned at 7:25 p.m. on a motion of Ald. Holtschlag. Motion carried.
https://www.quincyil.gov/home/showdocument?id=5231
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