Quincy Reporter

Adams County Illinois Jail Committee met Oct. 15.

Here is the minutes provided by the committee:

1) Open Meeting

The meeting was called to order by acting Chairman, Ryan Niekamp at 5:30PM.

Members Present: Brian Vonderhaar, Ryan Niekamp, Duane Venverloth, Kent Snider, Rob Copley

Others Present: Sid Wilson, Terry Bowers, Steve DeMoss, Becky Weed, Gary Farha

2) Approve Previous Meeting Minutes

Mr. Niekamp entertained a motion to approve the previous meeting’s minutes from August, 13, 2019. Mr. Snider made a motion to approve the minutes as written which was seconded my Mr. Venverloth. The Committee voted unanimously to approve the minutes.

At 5:35PM Mr. Mark Peter entered the Committee Chambers and took over as presiding Chairman of the Committee Hearing.

3) Report from Sid Wilson: Jail Progress

Mr. Peter asked Mr. Wilson for his Jail Progress report. Mr. Wilson stated that the second floor Sheriff/QPD Offices had no change from the previous month except for the ceiling tile and door glassing whole area needs a serious cleaning while some lockers are still not on site. The Roof passed inspection last week while still missing some parapet cap. The East Parking lot, 6th Street Alley, sidewalks, paving bricks for Vermont Street are at 95% complete. The Sally port, booking, central plant, kitchen, laundry is at 90% complete of which need some housekeeping completed. The Cell blocks is 65% complete; glassing 75% complete; MEP contractors in cell blocks ongoing. Mr. Wilson informed the Committee that he out WBCI on notice on 10-15- 2019 that the project needs to be cleaned up by Friday (10-15-2019) or arrangements will be made, and contractors will be back charged through WBCI. Mr. Wilson also noted that as of October 2nd, 2019, WBCI moved the final completion date to January 29th, 2020.

4) Discussion:

a. Review Change Orders

Mr. Wilson present the committee with Change Order Proposal (COP) #20. Mr. Wilson walked the committee through each individual line item on COP#20 which some of which were unforeseen and other items fall under negligence of the A/E:

- Delete Ceiling in Janitor 290A

- Seamless Epoxy High Moisture Primer

- Forbo Flotex High Moisture Adhesive and Room 242 Slab Mitigatione

- Bulletin 7 Seismic Wall Panels Access Holes - Unforeseen

- EF-11 Voltage Discrepancy per FRI-466 – A/E

- Sprinkler under Dayroom A103 & D103 Stair Landing – A/E

- Revised Mezzanine Cell above Ceiling Access Panel Locations

- Toilet 144 Quarry Tile – A/E

- Level 2 Corridor VCT from Sealed Concrete – A/E

- Corridor 129 Institutional Sprinkler Heads – A/E

- Trespa to FunderMax Casework Material Substitution Request

- Delete Wall Coverings

- Cells A16 and D16 added Sprinkler Heads per RFI-408 – A/E

The total value of COP#20 is $19,064.00. Out of that total, the County should only be responsible for $8,6447.00

Mr. Snider made a motion to accept COP#20 and it was seconded by Mr. Venvertloh. The Committee voted unanimously to approve the change order and take before the Adams County Board.

Terry Bowers presented landscaping plans. The committee originally took $80,000 from V.E. and he is requested that we place $28,415.15 back into the budget for the purpose of landscaping which would cover rock and weed barriers. Berman Nurseries was the lowest bidder for this project. Mr. Snider made the motion to accept the change; Sheriff Vonderhaar 2nd the motion. The Committee approved the change by unanimous consent.

Terry Bowers also presented the Committee with plans to put fencing around the generators and the 1,000 gallon fuel tank along with a planform to work on the generators. At this point Terry did not have exact details on the fence plans but did mention that the Maintenance Team at the Courthouse would be installing the fence and plat form. The total cost for this project is $15,788 for the platform plus the unknown cost for the fencing that Terry did not have at the time of the meeting. Sheriff Vonderhaar made a motion to approve this change; seconded by Mr. Snider. The Committee approved this change unanimously.

Mr. Wilson presented news to the Committee that some of the jail walls may not be filled with concrete as they need to be per the specs of the project. The only way to confirm this would be to x-ray the walls. The cost for the x-raying would be $9,600. If the results found that the walls were filled, the County would be on the hook for the total cost of the testing; however, if they were found to not be completed per the job specs the cost would fall back on the contract. Mr. Venverloth made a motion to continue with the testing which was then seconded by Mr. Snider. The Committee voted unanimously to approve this testing.

5) Executive Session if needed

No Executive Session was needed.

6) New Business/Old Business

a. Discussion/Possible Action: None

7) Open discussion

8) Adjournment

Mr. Niekamp made a motion to adjourn at 6:15PM; seconded by Mr. Venverloth. The Committee voted unanimously to adjourn.

http://www.co.adams.il.us/county_board/minutes/2019-10-15-JailSub-CommitteeMinutes.pdf