City of Quincy City Council met Aug. 26.
Here is the minutes provided by the council:
The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding.
The following members were present:
Ald. McKiernan, Entrup, Bergman, Bauer, Finney, Ernst, Farha, Sassen, Rein, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 14.
The minutes of the regular meeting of the City Council held August 19, 2019, were approved as printed on a motion of Ald. Ernst. Motion carried.
Legal Counsel: Corporation Counsel Lonnie Dunn.
The City Clerk presented and read the following:
PETITIONS
By Quincy University requesting permission to have their Homecoming Parade on September 26th beginning at 6:30 p.m. starting at 18th & Lind, then south on 18th to Oak, east to 20th, north to the field entry at Elm St. They are requesting auxiliary police for an escort. They are also requesting the closure of 20th St. between College and Elm starting at noon on September 26th for a Balloon Glow event, which will end around 10:00 p.m. Barricades needed.
Ald. Bauer moved the prayer of the petition be granted and the proper authorities notified. Motion carried.
By the Quincy Hospitality House requesting permission to conduct a raffle and have the bond requirement waived from 9/4/19 to 9/28/19. The City Clerk recommends approval of the permit.
Ald. Sassen moved the prayer of the petition be granted. Motion carried.
By Early Childhood requesting permission to close off 9th St. between Kentucky & State St. and the alley between 8th & 9th St. by the bank drive up from 4:00 p.m. to 8:00 p.m. on October 2nd for a “Meals and Wheels” event. Barricades requested.
Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried.
By the Disabled American Veterans of Quincy, IL, requesting to hold a “Forget-Me-Not” Fund Drive on September 20th and 21st at various locations in Quincy.
Ald. Sassen moved the prayer of the petition be granted and the proper authorities notified. Motion carried.
By Spring Street Bar, 1631 Spring, requesting to have live music in the beer garden on Sunday, September 1st from 3:00 p.m. to 9:00 p.m.
Ald. Sassen moved the prayer of the petition be granted and the proper authorities notified. Motion carried.
MAYOR’S APPOINTMENT
By Mayor Kyle A. Moore making the appointment Elizabeth Clow to the position of Director of Human Resources. Ald. Rein moved the appointment be confirmed. Motion carried.
RESOLUTION
A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A THIRD AMENDED AND RESTATED DECLARATION OF TRUST
WHEREAS, the City of Quincy (the “Entity”), desires to participate in the joint investment of certain of its funds in accordance with the Constitution and laws of the State of Illinois (the “State”); and
Whereas, pursuant to a Declaration of Trust, dated as of September 1, 1995 (the “Original Declaration”), certain municipal treasurers entered into an agreement establishing the Illinois Metropolitan Investment Fund (the “Fund”), for the purpose of combining their respective available investment funds so as to enhance the investment opportunities available to them and increase the investment earnings accruing to the benefit of the respective municipalities on behalf of which they acted; and
WHEREAS, over the years many other public agencies, entities and pools and associations comprised of public agen- cies, entities and pools have become parties to the Original Declaration; and
WHEREAS, the Original Declaration was amended and restated by adoption of that certain Third Amended and Restated Declaration of Trust, dated as of February 28, 2019 (the Original Declaration, as amended by the Third Amended and Restated Declaration of Trust, hereinafter referred to as the “Declaration of Trust”); and
WHEREAS, the authority for the participants in the Fund (the “Participants”) to jointly invest their funds comes from the following sources:
• Section 10 of Article VII of the State provides, among other things, that the State shall encourage intergovernmental cooperation and use its technical and financial resources to assist intergovernmental activities among its units of local government; and
• The Intergovernmental Cooperation Act, as amended (the “Cooperation Act”), provides a statutory framework that supplements the constitutional grant of intergovernmental cooperation powers found in said Section 10 of Article VII; and • Section 3 of the Cooperation Act provides that “[a]ny power or powers, privileges, functions, or authority exercised or which may be exercised by a public agency of [the] State may be exercised, combined, transferred, and enjoyed jointly with any other public agency of [the] State. except where specifically and expressly prohibited by law”; and
• Section 5 of the Cooperation Act provides that any one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party of the contract and shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; and
• Section 1-1-5 of the Illinois Municipal Code, as amended (the “Municipal Code”), provides, among other things, that the corporate authorities of each municipality may exercise jointly, with one or more other municipal corporations or governmental subdivisions or districts, all of the powers set forth in the Municipal Code; and
• Section 3.1-35-50(d) of the Municipal Code provides, among other things, the following:
(d) Notwithstanding any other provision of this Act or any other law, each official custodian of municipal funds, including, without limitation, each municipal treasurer or finance director or each person properly designated as the official custodian for municipal funds, including, without limitation, each person properly designated as official custodian for funds held by an intergovernmental risk management entity, self-insurance pool, waste management agency, or other intergovernmental entity composed solely of participating municipalities, is permitted to:
(i) combine moneys from more than one fund of a single municipality, risk management entity, self-insurance pool, or other intergovernmental entity composed solely or participating municipalities for the purpose of investing such moneys;
(ii) join with any other official custodians or treasurers of municipal, intergovernmental risk man- agement entity, self-insurance pool, waste management agency, or other intergovernmental entity composed solely of participating municipalities for the purpose of jointly investing the funds of which the official custodians or treasurers have custody; and
(iii) enter into agreements of any definite or indefinite term regarding the redeposit, investment, or withdrawal of municipal, risk management entity, self-insurance agency, waste management agency, or other intergovern- mental entity funds.
When funds are combined for investment purposes as authorized in this Section, the moneys combined for those purposes shall be accounted for separately in all respects, and the earnings from such investment shall be separately and individually computed, recorded, and credited to the fund, municipality, intergovernmental risk management entity, self-in- surance pool, waste management agency, or other intergovernmental entity, as the case may be, for which the investment was acquired.
Joint investments shall be made only in investments authorized by law for investment of municipal funds. The grant of authority contained in this subsection is cumulative, supplemental, and in addition to all other power or authority granted by any other law and shall not be construed as a limitation of any power and authority otherwise granted.
• Section 12 of the Local Government Debt Reform Act, as amended by Public Act 960964, effective July 2, 2010, provides that “a governing body may authorize and upon such authorization the treasurer of any governmental unit may. join with the treasurers of other governmental units for the purpose of jointly investing the funds of which the treasurer has custody.”
WHEREAS, the Fund’s assets can only be invested in instruments authorized by the Public Funds Investment Act, as amended; and
WHEREAS, no entity shall become a Participant in the Fund unless and until such entity, including the Entity, has adopted and authorized the Declaration of Trust; and
WHEREAS, the Participants anticipate that other Eligible Members (as such term is defined in the Declaration of Trust) may wish from time to time to become Participants; and
WHEREAS, the Entity deems it necessary and in the best interests of the Entity to participate in the Fund by having the Entity become a Participant:
NOW, THEREFORE, BE AND IT HEREBY IS RESOLVED, BY THE CITY COUNCIL OF THE CITY OF QUINCY, IN THE EXERCISE OF ITS POWERS, AS FOLLOWS:
1. The preambles to this Resolution are hereby found and determined to be true, correct and complete and are hereby incorporated into the text of this Resolution by this reference as set out herein at length.
2. The Declaration of Trust is attached hereto and by this reference incorporated herein and made a part hereof, and is hereby adopted, authorized and approved in all respects; and the Entity is hereby authorized to become an additional Participant of the Fund.
3. The Presiding Officer and Entity Secretary or Clerk and other officers or employees of the Entity are hereby empowered and directed to execute and deliver all documents, certificates and other instruments necessary to further the intent and purpose of this Resolution.
4. All resolutions or motions in conflict herewith are hereby superseded to the extent of such conflict, and that this Resolution shall be in full force and effect forthwith upon its adoption.
Passed this 26th day of August, 2019 Ayes: 14
Nays: 0
Absent: 0
Approved this 27th day of August, 2019
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Bauer, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
A RESOLUTION APPROVING AND AUTHORIZING (1) PMA FINANCIAL NETWORK, INC. AND PMA SECURITIES, INC. TO PROVIDE INVESTMENT SERVICES AND (2) EXECUTION OF THE DECLARATION OF TRUST ESTABLISHING THE ILLINOIS PUBLIC RESERVES INVESTMENT MANAGEMENT TRUST
WHEREAS, the City Council (“Board”) of the City of Quincy (the “Entity”), deems it to be in the best interest of the Entity for its treasurer to make use, from time to time, of investments which are legal under the Constitution and laws of the State of Illinois (the “State”), including through participation in joint investments permitted by the Constitution and laws of the State; and
WHEREAS, this Board deems it to be in the best economic and administrative interest of this unit of local government for its treasurer to make use of, from time to time, PMA Financial Network Inc. and PMA Securities Inc. in securing investments in accordance with an Investment Policy presented to the Board as it may be amended from time to time; and
WHEREAS, separately, certain political corporations or subdivisions intend to enter into a Declaration of Trust estab- lishing the Illinois Public Reserves Investment Management Trust (the “Fund”), for the purpose of combining their respec- tive available investment funds so as to enhance the investment opportunities available to them and increase the investment earnings accruing to the benefit of the respective municipalities on behalf of which they acted; and
WHEREAS, the Fund is an investment opportunity for political corporations or subdivisions of the State of Illinois excluding school districts, community college districts and educational service regions (called “Participants”); and
WHEREAS, the authority for the Participants to jointly invest their funds in the Fund comes from the following sourc- es:
(i) Article VII, Section 10 of the Constitution of the State of Illinois provides, among other things, that the State shall encourage intergovernmental cooperation and use its technical and financial resources to assist intergovernmental activities among its units of local government; and
(ii) The Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), as amended, provides a statutory framework that supplements the constitutional grant of intergovernmental cooperation powers, and provides that any one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or under- taking which any of the public agencies entering into the contract is authorized by law to perform, provided that such con- tract shall be authorized by the governing body of each party of the contract and shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; and
(iii) The Illinois Municipal Code (65 ILCS 5/3.1-35-50) (the “Municipal Code”), as amended, provides among other things, that the corporate authorities of each municipality may exercise jointly, with one or more other municipal corpora- tions or governmental subdivisions or districts, all of the powers set forth in the Municipal Code including, among other things, that each State municipal treasurer is permitted to join with other municipal treasurers or municipalities for the purpose of investing the municipal funds of which the treasurer has custody;
(iv) The Local Government Debt Reform Act (30 ILCS 350/1 et seq.), provides that “a governing body may authorize and upon such authorization the treasurer of any governmental unit may... join with the treasurers of other governmental units for the purpose of jointly investing the funds of which the treasurer has custody.”
WHEREAS, the Fund’s assets can only be invested in instruments authorized by the Public Funds Investment Act (30 ILCS 235/1 et seq.), as amended; and
WHEREAS, the Fund’s Declaration of Trust shall set forth fully the purposes, powers, rights, objectives and responsi- bilities of the Participants; and
WHEREAS, no public entity shall become a Participant in the Fund unless and until such public entity, including the Entity, has adopted and authorized the Declaration of Trust; and
WHEREAS, the Participants anticipate that other municipal treasurers (i.e. those persons officially charged with the collection, receipt, tabulation, custody, deposit, investment or disbursement of municipal funds) or official custodians of municipal funds may wish from time to time to become Participants; and
WHEREAS, this Board deems it necessary and in the best interests of the Entity to participate in the Fund, including any series thereof, by having the Entity become a Participant.
NOW, THEREFORE, BE AND IT HEREBY IS RESOLVED, AS FOLLOWS:
RESOLVED, that the preambles to this Resolution are hereby found and determined to be true, correct and complete and are hereby incorporated into the text of this Resolution; and it is
RESOLVED, that the officers or employees of the Entity may make use of investments permitted under the Constitution and laws of the State, and that which are also permitted by the Investment Policy of the Entity, including the Fund’s pro- grams through PMA Financial Network Inc. and PMA Securities Inc. (collectively, the “Fund Programs”); and it is
RESOLVED, that monies of the Entity may be invested, at the discretion of the officers or employees of the Entity, through the intermediaries PMA Financial Network Inc., PMA Securities Inc. and Prudent Man Advisors Inc.; and it is
RESOLVED, that the Entity may open depository accounts, make permitted investments, enter into wire transfer agree- ments, safekeeping agreements, third party surety agreements securing deposits, collateral agreements, letters of credit, and lockbox agreements with third-party financial institutions participating in the Fund Programs, and it is
RESOLVED, that monies of the Entity may be deposited in third-party financial institutions, from time to time in the discretion of the Entity’s officers and employees, pursuant to the Fund Programs, and PMA Financial Network Inc. and PMA Securities Inc. are authorized to act on behalf of the Entity as its agent with respect to such accounts and agreements; and it is
RESOLVED, that the Entity is hereby authorized to become a Participant of the Fund; and it is
RESOLVED, that officers or employees of the Entity are hereby empowered and directed to execute the Declaration of Trust establishing the Fund at such time the Declaration of Trust is executed; and it is
RESOLVED, that the officers or employees of the Entity are hereby empowered to take any and all actions to invest the Entity’s available funds from time to time in the Fund and withdraw such funds from time to time in accordance with the provisions of the Declaration of Trust; and it is
RESOLVED, that the officers or employees of the Entity are hereby empowered and directed to execute and deliver all documents, certificates and other instruments necessary to further the intent and purpose of this Resolution; and it is
RESOLVED, that all resolutions or motions in conflict herewith are hereby superseded to the extent of such conflict, and that this Resolution shall be in full force and effect forthwith upon its adoption.
The following individuals, or their successors, currently holding the office or position are designated as “Authorized Officials” with full power and authority to effectuate the investment and withdrawal of monies, contracts and agreements on behalf of the Entity:
Passed this 26th day of August, 2019 Ayes: 14
Nays: 0
Absent: 0
Approved this 27th day of August, 2019
Linda K Moore, City Treasurer Lori Oliver, Deputy Treasurer
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy recently requested bids for supplying Uninterruptible Power Supply Replacement Batteries for traffic signals located on State routes throughout the City of Quincy; and,
WHEREAS, the following bids were received:
J & S Solutions Inc.
Hinsdale, Illinois $30,380.00
Electrorep Energy Products
St. Louis, Missouri $23,858.84
The Battery Station, LLC
West Plains, Missouri $23,064.00
Rexx Battery
Quincy, Illinois $22,196.00
Interstate All Battery Center
Quincy, Illinois $21,303.20
CCT Inc.
Schaumburg, Illinois $21,280.92
Penn-Delmar Power, LLC
Nottingham, Illinois $19,344.00
United Power & Battery
Arvada, Colorado $18,476.00
Interstate All Battery Center
Quincy, Illinois $18,333.40
Batteries Plus Bulbs
Ballwin, Missouri $16,058.00
Batteries Plus Bulbs
Ballwin, Missouri $15,934.00
Battery Service Corporation
Bensenville, Illinois $15,905.48
Batteries Plus Bulbs
Ballwin, Missouri $15,190.00
WHEREAS, the Director of Utilites and Engineering has reviewed these bids and finds them to be acceptable; and,
WHEREAS, funds for this purchase are available in the 2019/2020 fiscal year Motor Fuel Tax Fund budget; and,
WHEREAS, the State of Illinois will reimburse the City of Quincy for fifty (50) percent of the costs associated with the replacement of the batteries for intersections located on State routes; now,
THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Batteries Plus Bulbs of Ballwin, Missouri in the amount of $16,058.00 be accepted.
Jeffrey Conte, P.E.
Director of Utilities and Engineering
Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the Department of Utilities and Engineering recently advertised for bids for the 2019 Motor Fuel Tax Fund Crack Seal Project; and,
WHEREAS, the following bid was received:
Complete Asphalt Service
Pittsfield, Illinois $52,945.70
Engineer’s Estimate $50,000.00
WHEREAS, the bid has been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,
WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; and,
WHEREAS, funding for this project is available in the 2019/2020 fiscal year Motor Fuel Tax Fund budget; now,
THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Complete Asphalt Service of Pittsfield, Illinois, in the amount of $52,945.70 be accepted and that the Mayor be authorized to sign the necessary contract documents.
Jeffrey Conte, P.E.
Director of Utilities and Engineering
Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy strives to provide its residents not only with a safe and secure community in which to work and reside, but also a sense of pride in its community; and,
WHEREAS, the City of Quincy desires to implement a Capital Infrastructure Improvement Plan that will invest $33 million towards critical improvements to aging streets, sidewalks and utility infrastructure throughout the City of Quincy; and,
WHEREAS, the improvements to water infrastructure that will include the replacement of water mains and water ser- vice lines at the proposed locations is estimated to cost $5 million; and,
WHEREAS, the IEPA offers low interest loans through its Public Water Supply Loan Program to assist municipalities with such repairs and improvements; and,
WHEREAS, the City desires to finance these projects with a $5 million low interest (1.7%) loan for a term of twenty (20) years through this program; now,
THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recom- mend to the Mayor and the Quincy City Council that the Mayor be authorized to sign the necessary Illinois Environmental Protection Agency Public Water Supply Loan Program documents on behalf of the City of Quincy.
Jeffrey Conte, P.E.
Director of Utilities and Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 14 Aldermen voted yea. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy strives to provide its residents not only with a safe and secure community in which to work and reside, but also a sense of pride in its community; and,
WHEREAS, the City of Quincy desires to implement a Capital Infrastructure Improvement Plan that will invest $33 million towards critical improvements to aging streets, sidewalks and utility infrastructure throughout the City of Quincy; and,
WHEREAS, the improvements to sewer infrastructure that will include the replacement of sanitary and storm sewer infrastructure at the proposed locations is estimated to cost $9 million; and,
WHEREAS, the IEPA offers low interest loans through its Public Water Pollution Control Loan Program to assist municipalities with such repairs and improvements; and,
WHEREAS, the City desires to finance these projects with a $9 million low interest (1.8%) loan for a term of twenty (20) years through this program; now,
THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recom- mend to the Mayor and the Quincy City Council that the Mayor be authorized to sign the necessary Illinois Environmental Protection Agency Public Water Pollution Control Loan Program documents on behalf of the City of Quincy.
Jeffrey Conte, P.E.
Director of Utilities and Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried
ORDINANCE
Adoption of an ordinance entitled: An Ordinance Of The City Of Quincy, Adams County, Illinois, Providing For The Issuance Of Not To Exceed $25,000,000 General Obligation Bonds, In One Or More Series, Providing The Details Of Such Bonds And For A Levy Of Taxes To Pay The Principal Of And Interest On Such Bonds, And Related Matters, Including The Method Of Sale Of Such Bonds.
Ald. Holtschlag moved the adoption of the ordinance, seconded by Ald. Entrup, and on a roll call the following vote resulted: Yeas; Ald. Reis, Awerkamp, Uzelac, Holtschlag, McKiernan, Entrup, Bergman, Bauer, Finney, Farha, Rein, Mast.
12. Nays: Ald. Ernst, Sassen. 2.
The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.
ORDINANCE
Second presentation of an ordinance entitled: An Ordinance, Creating Section 154.10, Chapter 154, Of The City Code Of Quincy To Be Entitled, “Registration of Foreclosure Mortgages And Vacant Property”. (Foreclosure and vacant property)
ORDINANCE
Second presentation of an ordinance entitled: An Ordinance Amending Title XI( Business Regulations) Of Chapter 111 (Alcohol Liquor Dealer) And Chapter 112 (Amusements) Of The Municipal Code Of The City Of Quincy of 2015. (Live
REPORT OF FINANCE COMMITTEE
Michael Farha
Anthony E. Sassen
Jack Holtschlag Richie Reis
Finance Committee
Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.
MOTION
Ald. Farha moved to close Prairie Ave., between 20th and Division Street, on September 24th from 4:00 p.m. to 11:00 p.m. for a block party. Barricades are needed. Motion carried.
The City Council adjourned at 7:44 p.m. on a motion of Ald. Ernst. Motion carried.
https://www.quincyil.gov/home/showdocument?id=1366