Quincy Reporter

Quincy Reporter

Wednesday, November 13, 2019

City of Quincy City Council met May 28

By Angelica Saylo Pilo | Jun 17, 2019

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City of Quincy City Council met May 28.

Here is the minutes provided by the council:

Monday, May 27th, being a holiday, the regular meeting of the City Council was held this day at 7:00 p.m. with Mayor

Kyle A. Moore presiding.

The following members were present:

Ald. Entrup, Bergman, Bauer, Finney, Ernst, Sassen, Rein, Reis, Awerkamp, Uzelac, Holtschlag. 11.

Absent: Ald. Goehl, Farha. 2.

Vacancy: 5th Ward. 1.

Legal Counsel: Corporation Counsel Lonnie Dunn.

Ald. Ernst moved the absent Aldermen be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held May 20, 2019, be approved as printed on a motion of Ald.

Ernst. Motion carried.

The City Clerk presented and read the following:

PETITIONS

By the Gem City Detachment #790 Marine Corps League requesting permission to hold their “Marine Rose Program” at various locations on May 31st, June 1st and June 2nd from 8:00 a.m. to 4:00 p.m.

Ald. Sassen moved the prayer of the petition be granted. Motion carried.

By Yuchs/Fireworks Authority Inc. requesting permission to hold a fireworks display on June 7th at Quinsippi Island. The Quincy Fire Department has given their approval.

Ald. Bauer moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Quincy Country Club/Fireworks Authority Inc. requesting permission to hold a fireworks display on July 3rd at Quincy Country Club, 2410 State St. The Quincy Fire Department has given their approval.

Ald. Sassen moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By Quincy Broadcasting Co./Fireworks Authority Inc. requesting permission to hold a fireworks display on July 4th at the Illinois Veterans Home. The Quincy Fire Department has given their approval.

Ald. Entrup moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

By the QND Football Committee requesting “No Parking” during the Karting event at South Park on June 8th & 9th from 7:00 a.m. to 7:00 p.m. on the East side of 14th St. from Harrison to Jackson; South side of Jackson St. from 14th St. to the east entrance of Notre Dame; West side of 12th St. from Jackson St. to the east entrance to South Park (across from Greenmount Cemetery). Auxiliary Police presence will be at 12th & Jackson, 12th & Harrison and the east entrance to South Park on 12th St.

Ald. Reis moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining the AS/400 computer system for use by all city departments; and,

WHEREAS, the financial and utility billing systems are maintained by Superion for the City of Quincy and the Quincy Public Library; and,

WHEREAS, Superion LLC, formally SunGard Public Sector, will provide software support services, yearly programming upgrades and make any changes mandated by state or federal regulations; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Technology Committee and the Director of Information Technology recommend to the Mayor and City Council that the normal bidding requirements be waived and the quote from Superion, LLC in the amount of $72,003.54 be accepted for the annual software services agreement.

Jim Murphy

Director of Information Technology

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 11

Aldermen voted yea, with 2 absent and 1 Vacancy. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of implementing innovative solutions to create efficiencies for all city departments; and,

WHEREAS, Smartsheet is a cloud based collaboration solution that allows departments to track tasks, documents, projects and work flows; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Technology Committee and the Director of Information Technology recommend to the Mayor and City Council that the normal bidding requirements be waived and the quote from Smartsheet Inc., in the amount of $5,200.00 be accepted for the annual software services agreement.

Jim Murphy

Director of Information Technology

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Awerkamp, and on the roll call each of the 11

Aldermen voted yea, with 2 absent and 1 Vacancy. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department has experienced an increase in response to incidents involving persons suffering from mental illness that are in crisis; and

WHEREAS, these incidents are time consuming and typically require the assistance of professional mental health providers; and

WHEREAS, the Quincy Police Department desires to provide the best response it can to those persons in crisis; and

WHEREAS, the Quincy Police Department has an opportunity to apply for a Justice and Mental Health Collaboration Grant; and

WHEREAS, the Quincy Police Department would use the money to contract with Clarity Health Care to expand the current services for substance abuse and mental health in a collaboration to reduce recidivism of calls; and

WHEREAS, if awarded the funds, the Quincy Police Department would spend the funds toward providing an assigned full time mental health professional during normal business hours as well as the after hours on call we currently utilize; and

WHEREAS, the total possible award amount is $100,000 for a grant period of 24 months; and

WHEREAS, the grant does require an 80/20 match; and

WHEREAS, if awarded the full amount, the current $10,000 in our budget for services provided by Clarity would fill

that 20% match over the 24-month period of the grant; now

THEREFORE BE IT RESOLVED, the Chief of Police and the Police Aldermanic Committee recommend to the Mayor and City Council that the Quincy Police Department is authorized to apply for the Justice and Mental Health Collaboration Program Grant to expand its current services from Clarity Health Care.

Robert A. Copley

Chief of Police

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Rein, and on the roll call each of the 11

Aldermen voted yea, with 2 absent and 1 Vacancy. Motion carried.

RESOLUTION

WHEREAS, The City of Quincy, Quincy Transit Lines, owns and operates a fleet of 16 buses; and 

WHEREAS, the City of Quincy purchased scheduling software from Route Match in 2011; and 

WHEREAS, the software has become outdated and no longer functions efficiently; and 

WHEREAS, Quincy Transit Lines did seek quotes from vendors of scheduling software; and 

WHEREAS, the costs shown below are for a three-year agreement; and

Route Match. $52,912

Trip Master. $51,290

Ecolane. $66,549

WHEREAS, Routematch Inc. is our current provider and has developed a “Cloud” based system that meets our needs; and

WHEREAS, the Illinois Department of Transportation does concur with our selection; now

THEREFORE BE IT RESOLVED, the Transportation Director, the Transit Committee, and the Director of Information Technology recommend to the Mayor and City Council that the service maintenance and upgrade agreement with Route Match be renewed at a cost of $52,912.

Marty Stegeman

Transportation Director

Jim Murphy

Director of Information Technology

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 11 Aldermen voted yea, with 2 absent and 1 Vacancy. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently advertised for bids for the Elmwood Drive Reconstruction Project which includes new asphalt pavement, concrete gutter, concrete driveways and storm sewers; and,

WHEREAS, the following bids were received:

County Contractors

Quincy, Illinois $544,996.10

Million Construction

Quincy, Illinois $488,589.55

Rees Construction Company

Quincy, Illinois $454,300.04

Engineer’s Estimate $446,451.00

WHEREAS, the bids have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, to allow for the uninterrupted progression of this project in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; and,

WHEREAS, funding for this project is available in the 2019/2020 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Rees Construction Company of Quincy, Illinois, in the amount of $454,300.04 be accepted and that the Mayor be authorized to sign the necessary contract documents.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Awerkamp, and on the roll call each of the 11

Aldermen voted yea, with 2 absent and 1 Vacancy. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is required by the Illinois Environmental Protection Agency (IEPA) to maintain the closed Municipal Landfill #4; and,

WHEREAS, the City of Quincy recently advertised for bids for the purchase of pumps to replace four (4) non- operational lift station pumps and a high-volume pump needed for increased liquid volume being removed from the landfill; and,

WHEREAS, the following bid was received:

Trinity Environmental Equipment

Verona, Wisconsin $15,962.60

Engineer’s Estimate $16,247.67

WHEREAS, the Director of Utilities and Engineering has reviewed the bid and finds it to be acceptable; and, 

WHEREAS, funding for this purchase is available in the 2019/2020 fiscal year budget; now,

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Trinity Environmental Equipment of Verona, Wisconsin, in the amount of $15,962.60 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 11

Aldermen voted yea, with 2 absent and 1 Vacancy. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering requires the purchase of a pick-up truck for the Engineering Department to replace a 1996 Dodge Ram 1500 (Truck #23) with 117,000 miles that is in poor mechanical and physical condition; and,

WHEREAS, the City of Quincy is able to purchase a 2019 Ford F-150 4x4 truck for $29,810.00 through the State of Illinois Joint Purchasing Program; and,

WHEREAS, Morrow Brothers Ford Inc., of Greenfield, Illinois, has been awarded this contract through the State of Illinois; and,

WHEREAS, funds for this purchase are available in the current fiscal year Vehicle Replacement Fund budget; now, 

THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and City Council that the purchase of a 2019 Ford F-150 4x4 pick-up truck from Morrow Brothers Ford Inc., of Greenfield, Illinois, in the amount of $29,810.00 be approved.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Bauer, and on the roll call each of the 11

Aldermen voted yea, with 2 absent and 1 Vacancy. Motion carried.

ORDINANCE

Second reading of an ordinance entitled: An Ordinance Amending The 2019-2020 Fiscal Year Budget. (Self Insurance Fund (MICA) increased by $47,000.)

ORDINANCE

First reading of an ordinance entitled: An Ordinance Amending The 2019-2020 Fiscal Year Budget. (Additional Expense for more garbage totes, $25,500.)

Ald. Sassen moved the ordinance be read by its title, seconded by Ald. Entrup. Motion carried. The City Clerk read the ordinance by its title.

REPORT OF FINANCE COMMITTEE

Ald. Sassen, seconded by Ald. Reis, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 11 Aldermen voted yea with 2 absent and 1 Vacancy. Motion carried.

MOTIONS

Ald. Ernst made a motion to have Evans or our City crew go through Ward Three tomorrow, May 29th, and pick up yard waste that was not picked up on Monday due to the holiday, seconded by Ald. Reis.

Ald. Reis withdrew his second.

Ald. Finney seconded the original motion.

On a voice vote, Mayor Kyle Moore, ruled the motion failed.

Ald. Holtschlag moved to allow Bethel Assembly of God Church, 839 S. 12th, to re-schedule their block party to June 30th from 4:00 p.m. to 8:00 p.m. in the church parking lot. Motion carried.

Ald. Reis referred to Central Services to provide barricades and “No parking” signs for the Gran Prix of Karting June 7th through June 9th. Motion carried.

The City Council adjourned at 7:24 p.m. on a motion of Ald. Ernst. Motion carried.

https://www.quincyil.gov/Home/ShowDocument?id=1200

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City of Quincy City Council