Quincy Reporter

Adams County Board met March 12.

Here is the minutes provided by the board:

PRESENT: Kent Snider, Chairman Chuck Venvertloh, County Clerk

Mr. Matt Obert gave the invocation which was followed by the Pledge of Allegiance to the flag of the United States of America.

Chairman Snider called the meeting to order.

The County clerk called the roll and the following members were present: Mark Peter, Matt Obert, Robert Reich, John Brady, Seldon Totsch, Les Post, Theresa Bockhold, Joe Zanger, David Hoskins, Bret Austin, Steven Demoss, Rebecca Weed, Ryan Niekamp, Dave Bellis, Marvin Kerkhoff, John Heidbreder, Taylor Rakers and Kent Snider.

Total Present: 18 Absent: 3

Absent were: Todd Duesterhaus, Ryan Hinkamper, and Raquel Piazza Chairman Snider declared a quorum present.

Officeholders, department heads, and/or their representatives also present were:

Lori Geschwandner-Circuit Clerk, Georgene Zimmerman- Supervisor of Assessments, John Simon-EMA & Ambulance Director, Jim Frankenhoff- County Engineer, Dave Bockhold- Highway Dept. Business Manager, Gary Farha- States Attorney, Todd Eyler from the State’s Attorney’s Office, Sheriff Vonderhaar, Steve Rowlands- Director of 9-1-1, John Myers- County Coroner, Todd Nelson-Public Defender, John Frankenhoff- Technology Director, and Sue Hester- County Board Executive Assistant.

Mr. Niekamp moved to approve the minutes of the February 12th, 2019 county board meeting as printed and distributed.

Mr. Rakers seconded the motion.

Motion to approve the minutes of the February 12th, 2019 meeting as printed was adopted.

Transportation, Building & Technology

Committee Report (Mr. Post)

Bills – The committee met on Tuesday, March 12th, to review the bills for the Highway Department, the Maintenance Department, and the Technology Department. All of the bills were in order.

Reports

The new county website is underway and making good progress. The road crews have been very busy due to Mother Nature.

Resolutions-

a. 2019-03-501-005 - Resolution reporting bids and awarding a contract to Asphalt Stone Company, Jacksonville, IL, in the amount of $413,919.75 for a Cape Seal Preservation Treatment on 9.01 miles of various County Highways, known as Section #19-00000-00- GM, from the March 7, 2019 County Motor Fuel Tax Letting. (Attachment A-1)

Mr. Zanger made a motion to approve the resolution. Mr. Bellis seconded the motion.

Resolution 2019-03-501-005 was approved.

b. 2019-03-501-006 - Resolution reporting bids and awarding a contract to Complete Asphalt Service, Pittsfield, IL, in the amount of $56,686.80 from the March 7, 2019 Maintenance Letting for Crack Sealing on various County Highways known as Section #19-00000-97-GM. (Attachment A-2)

Mr. Brady made a motion to approve the resolution. Mr. Bellis seconded the motion.

Resolution 2019-03-501-006 was approved.

c. 2019-03-501-007 - Resolution reporting bids and awarding a contract to Varsity Striping & Construction Co., Champaign, IL, in the amount of $42,842.56 for pavement marking on various County Highways known as Section #19-00000-98-GM, from the March 7, 2019 Maintenance Letting. (Attachment A-3)

Mr. Bellis made a motion to approve the resolution. Mr. Post seconded the motion.

Resolution 2019-03-501-007 was approved.

d. 2019-03-501-008 - Resolution reporting bids, awarding the contract to County Contractors Inc., Quincy, IL, and appropriating $115,000.00 from the County Bridge Fund to pay for the replacement of a culvert extension and the repair of an embankment slope along County Highway 48, 2 miles west of Kellerville, to be known as County Bridge Fund Project #539-1. (Attachment A-4)

Mr. Brady made a motion to approve the resolution. Mr. Zanger seconded the motion.

Resolution 2019-03-501-008 was approved.

e. 2019-03-501-009- An Ordinance Authorizing the Transfer of Right-Of-Way. (Attachment A-5)

Mr. Bellis made a motion to approve the resolution.

Mr. Post seconded the motion.

A roll call vote was taken to approve the ordinance. Those in favor were: Mark Peter, Matt Obert, Robert Reich, John Brady, Seldon Totsch, Les Post, Theresa Bockhold, Joe Zanger, David Hoskins, Bret Austin, Steven Demoss, Rebecca Weed, Ryan Niekamp, Dave Bellis, Marvin Kerkhoff, John Heidbreder, Taylor Rakers and Kent Snider.

Total in favor: 18 Total opposed: 0 Total Absent 3

At this time, 7:04, Mr. Ryan Hinkamper entered the meeting.

At this time, ARA, INC gave a presentation regarding the county’s pavement management solution. He explained the benefits that this system has such as having one central location to house all of the pavement information, it’s an objective methodology, it helps us to optimize the budget and get the right treatment using the best plan, and it helps extend the pavement life by choosing the right pavement at the right time. The project started in 2015. They did a condition assessment to get an index on the road. They use software to optimize results and make a 5-year plan to choose the right pavement and optimize the budget. They have to find the overall strength of the road by doing testing. They get the structure health of the payment. They use a methodology to rate the pavement which includes the type of distress, severity of distress, and quantity of stress which gives it a score of 0-100. 0 is bad condition and 100 is very good condition.

The result of the 2018 survey shows that the roads are in good condition. They have remained stable. They put all the information they retrieve in their software and it optimizes which road could be worked on. Even though they use software they also work with the engineer to make sure the plans make sense. The treatment selection criteria has the pavement condition grading and the structural grading. The 2018 survey shows that more than 80% are in very good condition and will be for the next 5 years.

The 5-year plan shows roads that will be worked on. In 2019 they will update and come up with a new plan.

Mr. Kerkhoff asked if the roads in the county are in overall good condition.

The presenter stated that they were.

Mr. Kerkhoff asked how they project the future.

The presenter referred to a graph from the presentation and explained how it works.

The committee’s next meeting is scheduled for Wednesday, April 10th at 6:00 PM.

Legislative & Judicial

Committee Report (Mr. Niekamp)

Bills – The committee met on Tuesday, March 5th, to review the bills from the circuit Clerk, Juvenile Detention Center, Probation Department, Public Defender, State’s Attorney, and the Supervisor of Assessments. All of the bills were in order.

Appointments-

The following appointments were read and passed together.

a. Liberty Fire Protection District- Don Loos- appointment to a 3-year term expiring May 2022. (Attachment B-1)

b. Tri-Township Fire Protection District- Richard Stewart- re-appointment to a 3-year term expiring May 2022. (Attachment B-2)

Mr. Niekamp made a motion to approve the appointments. Mrs. Bockhold seconded the motion.

Both appointments were approved.

County Code

a.County Code Section 1-4-1(e) Visitors- adding language.

Mr. Niekamp stated that they have been reviewing county codes. The board approved revisions to this in June 2015. It didn’t make it into the code. The revisions for tonight are in the board member packets.

2019-03-001-004- Resolution regarding procedures and requirements for individuals wanting to speak at the county board meeting. (Attachment B-3)

Mr. Niekamp made a motion to approve the resolution. Mr. Hinkamper seconded the motion.

Resolution 2019-03-001-004 was approved.

The committee’s next meeting is scheduled for April 1st at 6:30 PM.

Public Health & Safety

Committee Report (Mrs. Weed)

Bills – The committee met on Tuesday, February 19th and reviewed the bills for the Sheriff’s Office, Coroner’s Office, Emergency Management Agency and Animal Control. All of the bills were in order.

Reports-

Joe Lohmeyer Chief Sheriff’s Deputy, reported the following to the committee: The jail population continues to be around 140. The department applied for a JAG Grant to be split 50/50 with QPD. They are waiting for approval. The department has scheduled a general emergency training for the courthouse on March 27th that will include some active shooter training.

John Myers, county coroner, reported the following to the committee: There were 91 reported deaths, 3 autopsies, 0 indigent cremations, and 44 cremation permits for January 2019. The remaining unclaimed cremations were placed in the Golden cemetery Mausoleum crypt on February 19th, 2019.

Chairman Snider recognized the coroner on behalf of the county for doing such a great job.

The committee’s next meeting is scheduled for Tuesday, March 19th, 2019 at 7:00 PM in the Law Library.

Finance

Committee Report (Mr. Austin)

Bills – The committee met on March 11th at 6:15 to review the bills. All of the bills were in order.

Resolution –

a. Approval of Board Member Travel Vouchers. (Attachments C-1 and C-2)

$57.40 to Seldon Totsch for travel to the February 19th committee meeting, March 4th for a budget meeting, and the March 12th county board meeting for a total of 164 miles. $17.50 to Theresa Bockhold for travel to the March 6th committee meeting and March 12th county board meeting for a total of 50 miles.

Mr. Austin made a motion to approve the travel vouchers.

Mr. Demoss seconded the motion.

A roll call vote was taken to approve the board member travel vouchers. Those in favor were: Mark Peter, Matt Obert, Robert Reich, John Brady, Seldon Totsch, Les Post, Theresa Bockhold, Joe Zanger, David Hoskins, Bret Austin, Steven Demoss, Rebecca Weed, Ryan Niekamp, Ryan Hinkamer, Dave Bellis, Marvin Kerkhoff, John Heidbreder, Taylor Rakers and Kent Snider.

In favor: 19 Opposed: 0 Absent: 2

The travel vouchers were approved. Finance-

a. Transfer of Budget Appropriation – From John Frankenhoff – Information Technology – a transfer of $500.00 from line item 001-001-5999 County General Administration: Contingency for a revised budgeted amount of $134,450.00 and an increase of $500.00 to expense account 001-104-5825 IT – Equipment – Hardware & Upgrades for a new budget amount of $4,000.00. (Attachment C-3)

Mr. Austin made a motion to approve the transfer of budget appropriation.

Mr. Obert seconded the motion.

A roll call vote was taken to approve the transfer of budget appropriation. Those in favor were: Mark Peter, Matt Obert, Robert Reich, John Brady, Seldon Totsch, Les Post, Theresa Bockhold, Joe Zanger, David Hoskins, Bret Austin, Steven Demoss, Rebecca Weed, Ryan Niekamp, Ryan Hinkamer, Dave Bellis, Marvin Kerkhoff, John Heidbreder, Taylor Rakers and Kent Snider.

In favor: 19 Opposed: 0 Absent: 2

The transfer of budget appropriation was approved.

b. Additional Fund Appropriation – From Chuck Venvertloh, Adams County Clerk – an increase of $3,375.00 to new revenue line item 121-121-XXXX County Clerk-Election – IL Cen. Net – Reimbursement for a new budgeted amount of $3,375.00 and an increase of $3,375.00 to new expense line item 001-121-5576 County Clerk-Election – Communications-IL Century Network for a new budgeted amount of $3,375.00. (Attachment C-4)

Mr. Austin stated recommendation to pass this additional fund appropriation, but “utilities” should be removed.

Mr. Obert made a motion to approve the additional fund appropriation.

Mr. Rakers seconded the motion.

A roll call vote was taken to approve the additional fund appropriation. Those in favor were: Mark Peter, Matt Obert, Robert Reich, John Brady, Seldon Totsch, Les Post, Theresa Bockhold, Joe Zanger, David Hoskins, Bret Austin, Steven Demoss, Rebecca Weed, Ryan Niekamp, Ryan Hinkamer, Dave Bellis, Marvin Kerkhoff, John Heidbreder, Taylor Rakers and Kent Snider.

In favor: 19 Opposed: 0 Absent: 2

The additional fund appropriation was approved.

The committee’s next meeting will be April 8th, 2019 at 6:15 PM.

Jail Sub-Committee

Committee Report (Mr. Peter)

Change Order:

The bigger part of the change order deals with some changes at the city and their part of the building that they asked for. The city is responsible for about $60,000 of the change order. The changes that the county is responsible for is about $28,000. We also have some change orders that deal with changes in the design and correcting errors. That amount will be reimbursable, but for the time-being, we have to include everything together and allow construction to continue. The total amount of the change order is $188,477. The county’s portion after the reimbursement is $28,000.

Mr. Peter made a motion to approve a $28,098 change order to be paid by the county. Mr. Niekamp seconded the motion.

The change order was approved.

Mr. Peter gave the following construction update provided by Sid Wilson:

The drywall is ongoing on the second floor. Painting has started on the second floor. The mezzanine level concrete in area B section 2 was poured this week. Cells in area B3 and B4 have started. The exterior concrete started at the QPD entrance. Mechanical, Electrical, and Plumbing trades are ongoing in all areas. The curtain wall facing Broadway Street is 70% complete. The sally port masonry will be complete by the end of the week. The block walls have started in south stairwell.

Executive Committee

Committee Report (Mr. Austin)

a. Approval of collective bargaining agreements

Mr. Austin stated that the negotiations for the Corrections Department contract started in the finance committee, but was later transferred to the executive committee. This is way behind and we will be doing a new 3-year contract in a few months.

Mr. Austin made a motion to approve the Corrections Department collective bargaining agreement.

Mr. Post seconded the motion.

Mr. Heidbreder asked how many board members have actually seen the contract. Mr. Post stated that it was emailed to everyone about 6 weeks ago.

The collective bargaining agreement was approved.

P.A.C.E program-

Mr. Austin stated that he went to St. Louis and had good meetings about it. Missouri has had PACE for a while now. He learned a lot and the next stage for the county is to work with a program administrator. He will keep everyone updated.

New Business

Monthly Reports – The County Clerk had monthly reports from the Supervisor of Assessments/Board of Review, the Probation Department, Juvenile Detention center, The County Clerk/Recorder’s office, Treasurer’s Office, EMS, the Sheriff’s Office, Monthly check register for February 2019.

Mr. Zanger made a motion to receive and file the monthly reports with the appropriate committee.

Mr. Demoss seconded the motion.

Motion to receive and file the monthly reports with the appropriate committee adopted.

Mr. Austin stated he sent an email about the discussion that was had at the Finance Committee meeting. It relates to the intergovernmental agreement with the city for the parking lot D rebuild. We have a timeline for this. He asked everyone to review what he sent. The city planner and director of administrative services are talking to all the alderman now. This relates to parking lot D which is the jail-support parking lot. It is actually city property. This would recapture our revolving loan money. The executive committee and finance committee fully support this.

Correspondence

1) Letter from the Illinois Department of Transportation regarding a final acceptance of approval.

2) Letter from Sears Holdings Corporation regarding bankruptcy filings.

3) Letter from the Illinois Relations Board regarding a claim filed.

4) Letter from Law offices of Fred Cruse regarding a bankruptcy notice.

Mr. Zanger moved to receive and file the correspondence with the appropriate committee. Mr. Demoss seconded the motion.

Motion to receive and file the correspondence with the appropriate committee adopted.

The March 12th county board meeting was recessed until Wednesday, April 10th, 2019.

http://www.co.adams.il.us/County_Board/minutes/2019-03-12-CountyBoardMinutes&Resolutions.pdf