Quincy Reporter

Adams County Finance Committee met Oct. 8.

Here is the minutes provided by the committee:

The Adams County Board Finance Committee held their regular meeting in the ROE room at 507 Vermont Street,

Quincy, Illinois, September 10, 2018.

The following members were present:

Bret Austin, Chairman

Duane Venvertloh

Matt Obert

Taylor Rakers

Les Post

Others present:

Gary L. Farha, States Attorney

Lori Geschwandner, Circuit Clerk

Chuck Venvertloh, County Clerk

Steve Rowlands, 911 Director

Sue Hester, Executive Assistant

Bruce DeLashmit, Bellwether

The meeting was called to order at 6:15 p.m. by Bret Austin.

Bills:

The committee reviewed bills and stamped as “Checked.”

Approval of Prior Minutes:

Mr. Obert made a motion to approve the September 10, 2018 meeting minutes. Mr. Rakers seconded the motion. The September 10, 2018 meeting minutes were approved.

Speaker:

Bruce DeLashmit, Bellwether LLC, was invited to present a fee impact analysis quote for Public Act 100.0987 (previously known as HB 4594) that will take effect July 1, 2019. Mr. DeLashmit explained that several fines and fees collected through the Circuit Clerk and distributed to the County will be impacted or completely eliminated, potentially decreasing the County’s revenue in the Circuit Clerk’s budget by 30-40%. He offered 3 recommendations to the County to help offset this loss of revenue:

1. His company can perform a fee analysis, similar to the one done for County Clerk, for the Sheriff’s department.

2. The County can reduce expenses.

3. The County can focus on debt collection. He recommended looking into the LDRP program through the Comptroller’s office. Mrs. Geschwandner is in the process of signing up for this program for her office. Mr. Obert asked if this program is available for all departments, including the Ambulance. Mr. DeLashmit said the program is good for any debt owed to a local government, which would include the Ambulance Department.

Reports: None.

Resolutions:

a. Approval of collective bargaining units - none

b. Tax Sale Resolution Parcel Number: 23-5-0205-000-00 in Quincy Township.

a. Mr. Venvertloh made a motion to approve the tax sale resolutions. Mr. Obert seconded the motion. The tax sale resolution was approved.

Finance:

a. Fund Appropriation

i. Additional Fund Appropriation – From Gary Farha – State’ Attorney – an increase of $8,700.00 to expense account 401-401-5713 States Attorney Record Automation: All Expenses for a new budget amount of $8,700.00.

i. Mr. Venvertloh made a motion to approve the additional fund appropriation. Mr. Obert seconded the motion. The additional fund appropriation was approved.

b. Transfer of Budget Appropriation

i. Transfer of Budget Appropriation – From Steve Rowlands, 9-1-1 Director – a transfer of $3,000.00 from line item 001-221-5210 Salary- 911 Dispatchers for a revised budgeted amount of $225,000.00 and an increase of $3,000.00 to line item 001-221-5250, Salary- O.T. & Buy Out for a revised budget of $42,700.00 and a transfer of $100.00 from line item 001-221-5650 Office & Training Supplies for a revised budgeted amount of $1,300.00 and an increase of $100.00 to line item 001-221-5663, Printing & Advertising for a revised budget of $420.00.

i. Mr. Obert made a motion to approve the additional fund appropriation. Mr. Venvertloh seconded the motion. The transfer of budget appropriation was approved.

ii. Transfer of Budget Appropriation – Georgene Zimmerman, Supervisor of Assessments – a transfer of $36.00 from line item 001-001-5999 County General Administration: Contingency for a revised budgeted amount of $170,2684.00 and an increase of $36.00 to line item 001-161- 5100, Supervisor of Assessments: Salary- Supervisor of Assessments for a revised budget of $64,368.00.

i. Mr. Rakers made a motion to approve the additional fund appropriation. Mr. Obert seconded the motion. The transfer of budget appropriation was approved.

iii. Transfer of Budget Appropriation – County Board, Finance Committee – a transfer of $2,708.00 from line item 001-001-5999 County General Administration: Contingency for a revised budgeted amount of $170,012.00 and an increase of $1,425.00 to line item 001-401-5100, States Attorney: Salary-States Attorney for a revised budget of $167,933.00 and an increase of $1,283.00 to line item 001-411-5100, Public Defender: Salary-Public Defender for a revised budget of $151,141.00.

i. Mr. Obert made a motion to approve the additional fund appropriation. Mr. Venvertloh seconded the motion. The transfer of budget appropriation was approved.

Old Business

The Finance Committee agreed to switch payroll solutions from ADP to Paycom. Mr. Venvertloh asked Mrs. Hester to ensure the County would not be charged a renewal fee, and to see if they can provide us with a 3-year guarantee on pricing. The Payroll Software line item on the budget will move from the County Clerk’s office to the County Administration line item.

New Business

Mr. Austin informed the committee of a federal program called Property Assessed Clean Energy (PACE) that could be used as an incentive to attract businesses to Adams County. He plans to bring it up at the County Board meeting, and if the program is supported the County would need to draft up a resolution and/or ordinance. He will continue to keep the committee updated on the progress.

Budget:

The committee was provided with a revised draft budget spreadsheet and they held a discussion. Mr. Austin apologized the budget would not be ready for the County Board meeting tomorrow evening, but will provide a draft via e-mail no later than the end of the week.

Executive Session

Mr. Rakers made a motion to go into Executive Session to discuss a grievance. Mr. Venvertloh seconded the motion.

Mr. Rakers made a motion to go back into regular session. Mr. Venvertloh seconded the motion. Mr. Rakers made a motion to deny the grievance brought forth in Executive Session. Mr. Venvertloh seconded the motion. The grievance was denied, and the committee asked Mrs. Hester to draft a response to the union business rep.

Mr. Rakers made a motion to adjourn the meeting. Mr. Venvertloh seconded the motion. Mr. Austin adjourned the meeting at 8:35 p.m.

http://www.co.adams.il.us/county_board/minutes/2018-10-08-FinanceCommitteeMinutes.pdf