Quincy Reporter

Village of Machesney Park President and Board of Trustees met Sept. 15.

Here are the minutes provided by the board:

The meeting was called to order at 6:00 p.m. by Mayor Johnson.

I. Invocation was given by Pastor Bobby Sheets from Riverside Church.

II. Pledge of Allegiance led by Trustee Joe Seipts.

III. Roll Call and Declaration of Quorum

Present: Mayor Steve Johnson, Trustees Julie Boggie, Aaron Wilson, Terri Bailey, Joe Seipts, and Jodi Stromberg

Absent: Trustee Neil Rote

Also Present: Treasurer Deb Alms

Village Clerk Christopher Galetsis

Village Attorney Darron Burke

Village Administrator James Richter II

Finance & HR Director Shannon Hansen

Community Development and Building Coordinator Izzy Mandujano

Management Analyst Kevyn-Ann Sutter

Public Works Director Mitch Hilden

Village Engineer Nick Arps

Deputy Chief Josh Gesner

IV. The Journal of Proceedings for the Regular Board Meeting from September 2, 2025, was approved per typewritten copies submitted by the Clerk's Office on a motion by Trustee Bailey and seconded by Trustee Boggie. Motion approved by voice vote.

V. Treasurer Deb Alms presented the Treasurer's Report as of September 8, 2025, which reflected the total of all funds to be $52,125,00342. A motion was made by Trustee Stromberg to accept the Treasurer's Report and seconded by Trustee Seipts. Motion approved. On roll call: 6 ayes (Trustees Stromberg, Seipts, Wilson, Bailey, Boggie, and Mayor Johnson); 1 absent (Trustee Rote).

VI. Communications: Clerk Galetsis reminded the Board and attendees of the upcoming Vietnam2Now event, the 30th Annual Candlelight Remembrance Ceremony, scheduled for Friday, September 19, 2025, and encouraged all to attend in support of this important community tribute.

VII. Warrant: Trustee Wilson presented the warrant in the amount of $787,948.46 and moved for its passage; seconded by Trustee Seipts. Motion approved. On roll call: 6 ayes (Trustees Stromberg, Seipts, Wilson, Bailey, Boggie, and Mayor Johnson); 1 absent (Trustee Rote).

VIII. Administrative Reports

1. Mayor Johnson reported the following:

• Mayor Johnson reported the village was taking applications for the Illinois Housing Development Authority (IHDA) program for home repairs, applications are due September 24, 2025 at 4:00 PM at the village hall.

• Mayor Johnson took the time to remind everyone about the POW/MIA event held by Vietnam2 Now scheduled for Friday, September 19, 2025, and encouraged all to attend in support.

• A gracious thank you was given to the village for allowing Mayor Johnson to attend the 112th Illinois Municipal League (IML) conference.

• Lastly, Mayor Johnson reminded everyone of the importance of shopping locally.

2. Attorney Tom Green had no report for the evening.

3. Village Administrator James Richter II had no reports for the evening.

4. Finance and Human Resources Director Shannon Hansen went over the Quarterly Investment Report that ranges between the months of April - June 2025.

5. Community Development and Building Coordinator Izzy Mandujano added to the Mayor's report regarding the Illinois Housing Development Authority (IHDA) program for home repairs and wanted to remind everyone that applications are available at village hall and on the village website; all applications must be physically turned in.

6. Management Analyst Kevyn-Ann Sutter had no report for the evening.

7. Public Works Director Mitch Hilden had no report for the evening.

8. Village Engineer Chris Dopkins reported the following three items:

• He gave an update on the upcoming salt shed that had the parking lot cored out and the digging for the foundation complete

• The Park 90 project is moving along and in its early phases.

• As for the 251 project, lamp posts came in sooner than expected and were installed quickly, with the Illinois Department of Transportation working quickly to complete the project.

9. Public Safety Deputy Chief Josh Gesner had no report.

IX. Committee and Trustee Reports

1. District #1 - Planning & Economic Development Chair Joe Seipts had no report.

2. District #2 - Public Improvement & Safety Chair Jodi Stromberg reported that the Public Improvement and Safety Committee met and had one resolution (#67-R-25, Driveway Variance for 741 Brentwood Drive) going forward to the October 6, 2025 board meeting.

3. District #3 - Administration & Finance Vice-Chair Neil Rote was absent, no report.

4. District #4 - Administration & Finance Aaron Wilson reported from tonight's Administration & Finance meeting that they had one resolution going to tonight's board meeting (#63-R-25, Authorizing Administration to proceed with Acquiring Property in the Speedway North Business District) and one ordinance (#42-25, Amending Chapter 2, Article II, Section 2-76, Procedure for Passing Ordinances) and two resolutions (#65-R-25, Appointing Jackie Dietrich as the Authorized Agent for the Illinois Municipal Retirement Fund and #66- R-25, First Amendment to the Economic Incentive Agreement with Jordan Property Management, LLC) going forward to the October 6, 2025 board meeting.

5. District #5 - Planning & Economic Development Vice-Chair Terri Bailey had no report.

6. District #6 -Public Improvement & Safety Vice-Chair Julie Boggie encouraged all to come to Pop Up in the Park taking place on October 4, 2025 at the Machesney Town Center parking lot.

X. Mayor Johnson noted that the next item is the Consent Agenda. Village Administrator James Richter II presented eight items for tonight's consent agenda:

1. Ordinance #28-25, Variance from Industrial Design Building Material Standards, 10714 N. Second St. (First Reading)

2. Ordinance #29-25, Variance from Industrial Design Trash Enclosure Standards, 4920 Marlin Dr. (First Reading)

3. Ordinance #30-25, Zoning Map Amendment from the Agricultural (AG) District to the Single-Family Residential (R1) District, 10829 Miller Ln. (First Reading)

4. Ordinance # 31-25, Variance from Industrial Design Building Material Standards, 9911 Gregory Rd. (First Reading)

5. Ordinance #32-25, Amending Chapter 20, Article IX, Soliciting (First Reading) 6. Resolution #54-R-25, Benito Avenue Right-of-Way Vacation

7. Resolution #61-R-25, Authorizing purchase of a 2025 Vermeer BC1000XL Wood Chipper

8. Resolution #63-R-25, Authorizing Administration to proceed with Acquiring Property in the Speedway North Business District

Mayor Johnson called for a motion to approve the consent agenda. Motion was made by Trustee Bailey and seconded by Trustee Stromberg. On roll call: 6 ayes (Trustees Stromberg, Seipts, Wilson, Bailey, Boggie, and Mayor Johnson); 1 absent (Trustee Rote).

• Trustee Stromberg made a motion to wave the rules to bring back Ordinance #30-25, a second was made by Trustee Seipts. On roll call: 6 ayes (Trustees Stromberg, Seipts, Wilson, Bailey, Boggie, and Mayor Johnson); 1 absent (Trustee Rote).

o Mayor Johnson entertained a motion for a second reading of Ordinance #30-25. Motion was made by Trustee Stromberg and seconded by Trustee Bailey. On roll call: 6 ayes (Trustees Stromberg, Seipts, Wilson, Bailey, Boggie, and Mayor Johnson); 1 absent (Trustee Rote). Ordinance #30-25 passes for a second reading.

XI. Old Business: none

XII. New Business: none

XIII. Public Comment: none

XIV. Closed Session:

1. 5 ILCS 120/2(c)(5), purchase or lease of real property.

a. Mayor Johnson entertained a motion to enter closed session. Motion was made by Trustee Stromberg and seconded by Trustee Boggie. When entering back into public session, motion was made by Trustee Seipts and seconded by Trustee Stromberg.

XV. Mayor Johnson called for a motion to adjourn. Motion was made by Trustee Seipts and seconded by Trustee Boggie. Motion approved by voice vote. Meeting adjourned at 6:28 p.m.

https://machesneypark.org/board_minutes___agendas/index.php