Quincy Reporter

Quincy Park District Board of Commissioners met Sept. 10.

Here are the minutes provided by the board:

ROLL CALL

President Philpot called the meeting to order and upon the roll being called the following members were physically present at said location: President Mark Philpot, Vice-President Holthaus, Commissioner Alan Hickman, Commissioner Jarid Jones, Commissioner Josh Crabtree, Commissioner Cecil Weathers, and Commissioner David Grimm. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Members Absent: None.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Marketing/Operations-Marcelo Beroiza and Director of Programming-Mike Bruns, and Board Attorney–David Penn.

President Philpot led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Philpot asked if there were any objections or changes to the August 13, 2025 Regular Board meeting minutes, Planning Session meeting minutes, or to the check register. Unanimous. President Philpot announced they were approved by unanimous consent.

PUBLIC INPUT - None.

BOARD INFORMATION/EDUCATION - None.

CORRESPONDENCE – None.

VOLUNTEERS

Executive Director Frericks reported the Women’s Tennis Team painted the hitting wall at Reservoir Park. He continued on by thanking all of the soccer coaches who donate their time. The volunteers for the Nature Trails opened up the remaining section from Drakewood to South Brook. Friends of the Trails donated $5,000 to Nature Trails for future improvements. Michelle Zech donated a bench for Lorenzo Bull Park.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks did not have anything further to add to his report.

DIRECTORS’ REPORTS

Director Higley reported that the Wavering turf field parking lot and road has been resurfaced and restriped. The Wavering all inclusive playground is installed and the surfacing for the playground comes in next week.

Director Earnest did not have anything to add to his report.

Director Bruns reported that many of the fall programs are in progress. On October 2nd the annual fall festival at the batting cage area. The final outdoor movie for this year is September the 26th at the Paul Dennis facility.

Director Morgan stated a golf tournament tomorrow at Westview which is hosted by the Chamber of Commerce and Mercantile Bank.

Director Beroiza did not have anything to add to his report.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- President Philpot offered the finance meeting minutes as his report. Quincy Park Foundation- Commissioner Crabtree said the Anastas bike ride had 150 riders. Vice President Holthaus added that bike ride brought in just under $35,000 for the Friends of the Trails. The Foundation accepted an anonymous gift to help support the Madison Park Bandstand. The Foundation will be serving as fiscal sponsor for the Quincy Park Band. Park Foundation will also look at reviewing policies.

Planning Committee – Commissioner Jones did not have anything to add at this time. Lorenzo Bull House- President Philpot stated a fundraiser, Tea at the Mansion, will be held September 14th. Quincy Tea Company has created a special tea blend for the Lorenzo Bull House. He also noted that Friends of the Log Cabins are having Settlement Days on September 13th. Personnel Committee – Vice-President Holthaus presented an updated evaluation timeline and stated that questions would be presented next month.

Quincy Riverfront – Commissioner Grimm reported that on September 13th the Riverfront Revival fundraiser will be held at Lincoln Park.

UNFINISHED BUSINESS – None.

NEW BUSINESS

Bill Klingner Trail Parker Heights to Lincoln Park Design and Engineering: Recommended approval by Executive Director. Executive Director Frericks stated at the August board meeting a $354,000 donation was accepted from Friends of the Trail. Staff recommends approval. COMMISSIONER JONES MADE A MOTION TO APPROVE AS PRESENTED WHICH WAS SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED. Independent Audit Report – FY2024 Financial Statements: Recommended Acceptance by Director Business Services. Director Earnest reported the auditor has completed the audit. Financial Committee met with the auditor in the Finance Meeting held right before the Board meeting. COMMISSIONER JONES MADE A MOTION TO APPROVE AS PRESENTED WHICH WAS SECONDED BY COMMISSIONER GRIMM. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED. Quincy Park District Proposed Salary Administration Program, 2026: recommended approval by Executive Director. Executive Director Frericks presented the salary administration program for 2026 and recommended approval. COMMISSIONER JONES MADE A MOTION TO APPROVE AS PRESENTED WHICH WAS SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Quincy Park District Annual Capital Project 2026 Bond List: Discussion Only by Executive Director. Executive Director Frericks stated this was addressed at the August Planning Session with no changes made since that time.

Quincy Park District 2026-2027 Goals and Objectives: Discussion Only by Executive Director. Executive Director Frericks stated that Directors worked with staff individually.

PUBLIC INPUT - None.

ADJOURNMENT

With no other business to discuss at 6:23 P.M., COMMISSIONER JONES MADE A MOTION TO ADJOURN, SECONDED BY COMMISSIONER HICKMAN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED. Meeting adjourned.

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