Quincy Reporter

City of Quincy City Council met Sept. 2.

Here are the minutes provided by the council:

Monday, September 1, 2025, being a legal holiday, the regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Dr. Linda K. Moore presiding.

A prayer was given and the Pledge of Allegiance was recited.

MAYOR’S STATEMENT

The City conducts much business in this Council Chambers. As such, I expect certain decorum to be followed. While the law may allow certain behaviors, gestures, or personal attacks, decorum demands otherwise. The City Council Chambers are not the place for personal attacks on anyone - whether a public official, a staff member, a media representative, or a member of the general public. This is also not the place for foul language or leud gestures as they often cause a disturbance. While I can’t implement a dress code, I simply expect appropriate attire. That includes removing your hat/cap for the Pledge of Allegiance and prayer or self-reflection.

The public forum is an opportunity for residents to share their concerns and as elected officials, we often speak our minds. But we all must remember that we are here to conduct business and we must be respectful of each other while this Council is in session. If comments cause a disturbance, we will recess the meeting until the disturbance has been abated.

PRESENTATION

Update on Sports Commission -

Co-Chairs David Adam and Kelly Mays

Sports Commission Co-Chairs David Adam and Kelly Mays gave an update on the Commission with a power point. They answered questions from the Council.

Mayor Linda K. Moore called the meeting to order.

ROLL CALL

The following members were physically present:

Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Adkins, Ehmen, Sassen, McReynolds, Ebbing, Reed, Uzelac, Holtschlag. 13. Absent: Ald. Reis. 1.

Ald. Uzelac moved Ald. Reis be excused and allowed the usual compensation for this meeting. Motion carried.

Legal Counsel: Corporation Counsel Bruce Alford.

Ald. Bergman moved to amend the August 25, 2025, minutes to show that Resolution 11b, concerning the commercial development at 504 N. 54th, the roll call should be Ayes: Ald. Holtschlag, Fletcher, Entrup, Adkins, Ehmen, McReynolds, Ebbing, Reis, Reed, Uzelac. 10. Nays: Bergman, Bauer, Mays, Sassen. 14. Seconded by Ald. Uzelac. Motion carried.

The minutes of the regular meeting of the City Council held August 25, 2025, were approved, as amended, on a motion of Ald. Entrup. Motion carried.

PUBLIC COMMENTS

Rohan Digne, senior at Quincy Notre Dame, encouraged the Council to pass the QND Homecoming parade petition.

The City Clerk presented and read the following:

CONSENT AGENDA

PETITIONS

By St. Dominic School PTA requesting permission to have the Survival Flight of Hannibal, MO helicopter land at St. Dominics School, 4100 Columbus Road, September 18th between 5:00 p.m. – 7:00 p.m. for the Mighty Machine event. The Quincy Fire Department will be handling securing the landing zone during landing and takeoff.

Revocable Permit for Encroachment of City right-of-way from Connect Child and Family Solutions of Quincy requesting permission to hold a rummage sale on Saturday, September 20th on Parking Lot F with barricades to block the parking lot entrances and exits. Department of Utilities and Engineering presents this request subject to organizers not creating any trip hazards on the parking lot; the Petitioner is responsible for any damages to curbs, gutters, side walks, parkways, pavement, landscaping, trees and signage; the applicant shall notify surrounding businesses of the parking lot closure prior to the event and the applicant submit a Certificate of General Liability Insurance.

Special Event Application requesting permission to hold the Octoberfest Marching Band Parade on Saturday, October 18, 2025, starting at 10:00 a.m. at 33rd and Maine Street, proceeding west to Quincy Junior High School parking lot on 14th and Maine Street. The closure of Maine Street, 12th to 33rd Streets; 14th Street, Jersey to Maine Streets; Jersey Street, 12th to 16th Streets are requested and also “No Parking” signs be placed on both sides of Maine Street, 12th to 33rd Streets; 25th Street, Maine to Hampshire Streets; Jersey Street, 14th to 16th Streets; 14th Street, Jersey to Maine Streets (east side of street) by 5:00 p.m. on Friday, October 17th: The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering.

Special Event Application requesting permission to hold the Quincy Notre Dame’s Homecoming Parade on Thursday, October 23, 2025, beginning at 6:30 p.m. at 9th and Hampshire Street, proceeding west to 5th Street, turning south to Maine Street, and then proceeding

east to 12th Street. Closure of Hampshire Street, 9th to 12th Streets (close at 5:15 p.m.); Hampshire Street, 9th to 5th Streets; 5th Street, Maine to Hampshire Streets; Maine Street, 5th to 12th Streets are requested with barricades and also “No Parking” signs be placed along the parade route by 1:30 p.m. The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering.

Special Event Application requesting permission to hold the Quin cy Senior High School Homecoming Parade on Thursday, September 25, 2025, beginning at 6:00 p.m. at 14th and Maine Street and going east to 33rd and Maine Street. Closure of Maine Street, 12th to 33rd Streets (barricades placed at all intersecting streets) and South 14th Street, Maine to Jersey Streets at 5:00 p.m. with barricades are re quested. “No Parking” signs placed on both sides of Maine Street, 12th to 33rd Streets by 1:30 p.m. on Thursday, September 25th are requested. The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering.

Special Event Application requesting permission to hold “A Storybook Christmas” parade on Saturday, November 29, 2025, beginning at 4:30 p.m. at 14th and Maine Street and going west to 5th Street. The closure of Maine Street, 5th to 14th Streets (barricades placed at all intersecting streets) from 4:00 p.m. until 5:30 p.m. and “No Parking” signs placed on the parade route are requested with barricades. The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering.

Special Event Application requesting permission to hold the Pink Pass It On walk benefiting the Blessing Assistance Program on Saturday, October 25, 2025, beginning at 10:00 a.m. starting at 5th and Maine Street, going east to 12th Street where the walkers will move to the sidewalk proceeding east along Maine Street to 24th Street, turning around at 24th and Maine Street and continuing back to 5th Street on the sidewalk. The applicant has submitted all required documentation, and approval is recommended by the Department of Utilities & Engineering.

MONTHLY REPORTS

Monthly reports of the City Clerk, the City Treasurer, the City Comptroller, the Street Cleaning Department, the Sign & Paint Department, and the Forestry Division for the month of August, 2025 and the Recycling Division for the month of July, 2025.

QUINCY METROPOLITAN EXPOSITION AUDITORIUM & OFFICE BUILDING AUTHORITY INCOME AND EXPENSE REPORTS FOR THE 1st QUARTER 2025-2026

REPORT OF THE ZONING BOARD OF APPEALS

Recommending approval of the variance to allow for the construction of a 624-square foot accessory building (garage) and a 208-square foot porch on the required yard setbacks at 1503 Maas Road.

A RESOLUTION AUTHORIZING THE EXTENDED TERM OF THE MUNICIPAL INSURANCE COOPERATIVE AGENCY INSURANCE POOL AND APPROVING ITS AMENDED BY-LAWS

WHEREAS, the City of Quincy is a member of the Municipal Insurance Cooperative Agency’s (“MICA”) which has been in existence for many years, and has provided comprehensive self-insurance for the governmental entities; and

WHEREAS, the City of Quincy has been a member of MICA since 1985; and

WHEREAS, the By-Laws of MICA constitute a contract among those units of local government that are members of the Agency; and WHEREAS, the current term of MICA runs from May 1, 2014 through April 30, 2026; and

WHEREAS, Article IV of MICA’s By-Laws allows the term of the Pool to be extended for an additional twelve-year term upon a two thirds affirmative vote of the entire group of Board of Directors of MICA; and

WHEREAS, the Board of Directors of MICA is recommend ing approval by the member municipalities of the attached Second Comprehensive Amendment to the Contract and By-Laws of MICA which amended By-Laws include an extension of the term of the MICA Pool from May 1, 2026 through April 20, 2038.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL MEMBERS OF THE CITY OF QUINCY, COUNTY OF ADAMS, STATE OF ILLINOIS, as follows:

SECTION 1: That the above-sited Whereas clauses are hereby adopted and incorporated into this Resolution as though fully set forth herein.

SECTION 2: The Corporate Authorities of the City of Quincy hereby approve the Second Comprehensive Amendment to the Contract and By-Laws of the Municipal Insurance Cooperative Agency, attached hereto as EXHIBIT A, which amendments include an extension of the term of the MICA Pool from May 1, 2026 through April 30, 2038.

SECTION 3: This Resolution shall be in full force and effect immediately upon its passage.

RESOLUTION

WHEREAS, the Human Resources Department is responsible for the employee policies for City employees when criteria is not covered by the respective union labor bargaining units; and,

WHEREAS, the Human Resources Director and the Personnel Committee have updated language needed to clarify the Military Leave policy in accordance with the Illinois Attorney General; and,

WHEREAS, Section 13.205 of the City’s Municipal Code allows amendments to be made to the Employee Handbook upon such recommendation, provided that City Council authorizes the same by way of a resolution; and

WHEREAS, the City of Quincy is a home rule unit of local government pursuant to the provisions of Section 6, Article VII (Local Government) of the Constitution of the State of Illinois; and, WHEREAS, pursuant to such authority and such other authority as may be established by law, this Resolution is being adopted; and, WHEREAS, the updates have been reviewed by the City Attorney, Human Resources, City Administration, and the Personnel Committee on the proposed updates: and,

NOW, THEREFORE BE IT RESOLVED, that the Human Resources Director and the Personnel Committee recommend to the Mayor and Quincy City Council that the updated Military Leave policy be implemented to the employees of the City of Quincy to the extent that is reflected in the attached Exhibit A.

Kelly Japcon

Human Resources Director

RESOLUTION

WHEREAS, the Human Resources Department is responsible for the employee policies for City employees when criteria is not covered by the respective union labor bargaining units; and,

WHEREAS, the Human Resources Director and the Personnel Committee have updated language needed to clarify the Business Travel Expenses and reimbursement policy; and

WHEREAS, Section 13.205 of the City’s Municipal Code allows amendments to be made to the Employee Handbook upon such recommendation, provided that City Council authorizes the same by way of a resolution; and

WHEREAS, the City of Quincy is a home rule unit of local government pursuant to the provisions of Section 6, Article VII (Local Government) of the Constitution of the State of Illinois; and,

WHEREAS, pursuant to such authority and such other authority as may be established by law, this Resolution is being adopted; and, WHEREAS, the updates have been reviewed by the City Attorney, Human Resources, City Administration, and the Personnel Committee on the proposed updates: and,

NOW, THEREFORE BE IT RESOLVED, that the Human Resources Director and the Personnel Committee recommend to the Mayor and Quincy City Council that the updated Business Travel Expenses and Reimbursement policy be implemented to the employees of the City of Quincy to the extent that is reflected on the attached Exhibit A.

Kelly Japcon

Human Resources Director

RESOLUTION

Resolution Authorizing Demolition – Fix or Flatten Program. (H & D Construction to perform demolition of 804 S. 8th for the bid amount of $13,000.)

ITEMS REMOVED FROM CONSENT AGENDA

Mayor Moore asked the City Clerk to read the items on the Con sent Agenda.

Mayor Moore asked if any Council member wished to remove any items from the Consent Agenda.

Ald. Bergman asked that Resolution 12d be placed in the Regular Agenda.

Ald. Ebbing asked that the Report of The Zoning Board Of Ap peals 11a be placed in the Regular Agenda.

Ald. Uzelac moved to approve the remaining Consent Agenda Items, seconded by Ald. Holtschlag, and on the roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

REGULAR MEETING

REPORT OF THE ZONING BOARD OF APPEALS Recommending approval of the variance to allow for the construction of a 624-square foot accessory building (garage) and a 208-square foot porch on the required yard setbacks at 1503 Maas Road. Ald. Ebbing moved the report be received and concurred in and an ordinance drafted. Motion carried.

CITY OF QUINCY COUNCIL RESOLUTION AUTHORIZING DEMOLITION – FIX-OR-FLATTEN PROGRAM

WHEREAS, the City of Quincy is committed to improving the quality of life of its citizens, and

WHEREAS, the City has authority to demolish the structure located at 804 S. 8th St.; and

WHEREAS, the public safety and health is threatened by the continued existence of this fire-damaged, derelict and unsafe building; and

WHEREAS, bids were solicited for the demolition of the structure and work associated therewith; and

WHEREAS, H & D Construction, Inc. of Quincy, IL submitted the low bid of $13,000 to demolish the structure and fill and grade the lot; and

WHEREAS, the City desires to hire H & D Construction, Inc. to demolish and remove the building and demolition debris; and WHEREAS, sufficient funds have been previously budgeted to cover the cost of this demolition,

NOW THEREFORE BE IT RESOLVED that H & D Construction, Inc. be engaged to perform the demolition of the structure located at 804 S. 8th St. for the bid amount of $13,000.

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy (City) and County of Adams (County) desire to enter into an agreement for the jurisdictional transfer of roadway into the Municipal Street System of the City of Quincy; and,

WHEREAS, the agreement includes the jurisdictional transfer of Seminary Road (FAU Route 7798 - County Highway 34) from the east edge of North 12th Street easterly 0.499 miles (2,635 ft) in its entirety and a portion of North 18th Street (FAU 7824 - County Highway 34) from 50 feet north of Seminary Road southerly to the south edge of Locust Street; and,

WHEREAS, per the agreement, the County will make payment to the City in the amount of $650,000.00 for the jurisdictional transfer of Seminary Road and North 18th Street; and,

WHEREAS, upon execution of the Jurisdictional Transfer Agreement, the State of Illinois Department of Transportation will be notified of the transfer of road maintenance responsibility for the sections of roadway.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, the Engineering Manager, and the Central Services Committee recommend to the Mayor and Quincy City Council the following:

1) The Jurisdictional Transfer Agreement between the City of Quincy and the County of Adams for the transfer of Seminary Road (FAU Route 7798 - County Highway 34) from the east edge of North 12th Street easterly 0.499 miles (2,635 ft) in its entirety and a portion of North 18th Street (FAU 7824 - County Highway 34) from 50 feet north of Seminary Road southerly to the south edge of Locust Street in its entirety to the City of Quincy Municipal Street System be approved;

2) The Mayor be granted authority to sign the Jurisdictional Transfer documents on behalf of the City of Quincy; 3) The City Treasurer be authorized to deposit the $650,000.00 upon receipt of the check.

Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Fletcher, and on the roll call the following vote resulted: Yeas: Ald. Entrup, Bergman, Mays, Adkins, Ehmen, Sassen, McReynolds, Ebbing, Reed, Uzelac, Holtschlag, Fletcher. 12. Nay: Ald. Bauer. 1. Absent: Ald. Reis. 1. Motion carried.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Amending The 2025-2026 Fiscal Year Budget, as amended. ($24,000 of the current Sales Tax Revenue excess collected over budget to increase the General Fund budget.)

Ald. Holtschlag moved for the adoption of the ordinance, second ed by Ald. Uzelac, and on a roll call each of the 13 Aldermen voted yea, with 1 absent.

The Chair, Mayor Dr. Linda K. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Authorizing Loan Agreement (Water Pollution Control Loan Program – Home Rule Entity).

Ald. Holtschlag moved for the adoption of the ordinance, second ed by Ald. Uzelac, and on a roll call the following vote resulted: Ayes: Ald. Holtschlag, Fletcher, Entrup, Bauer, Mays, Adkins, Ehmen, McReynolds, Ebbing, Uzelac. 10. Nays: Ald. Bergman, Sassen, Reed. 3. Absent: Ald. Reis. 1.

The Chair, Mayor Dr. Linda K. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

First presentation of an Ordinance entitled: An Ordinance Authorizing the Jurisdictional Transfer Of Roadway Into The City Of Quin cy Municipal Street System. (Seminary Road, east edge of North 12th Street and a portion of North 18th Street 50’ north of Seminary Road southerly to the south edge of Locust Street.)

ORDINANCE

First presentation of an Ordinance entitled: An Ordinance Grant ing A Variation From Zoning Regulations. (1503 Maas Road, to allow construction of a garage and porch to encroaches required yard setback.)

REPORT OF FINANCE COMMITTEE

CITY OF QUINCY, ILLINOIS

9/02/25

Laura McReynolds

Jack Holtschlag

Kelly Mays

Eric Entrup

Finance Committee

Ald. Holtschlag, seconded by Ald. Uzelac, moved the report be re ceivedandvouchersbeissuedforthevariousamountsandontherollcallthe following vote resulted: Ald. Holtschlag, Entrup, Bauer, Mays, Ehmen, McReynolds, Ebbing, Reed, Uzelac. 9. Nays: Fletcher, Bergman, Adkins. 3. Recused: Ald. Sassen. 1. Absent: Ald. Reis. 1. Motion carried.

MAYOR’S COMMENTS

Mayor Moore stated that the Department of Transportation has issued the EAS agreement to allow Contour Airlines to be the City’s air transportation. They will start operation November 1, 2025.

Assistant Central Services Director John Schafer has been chosen to attend the Chamber of Commerce’s Leadership Academy. The City will receive a free market analysis from “Huddle Up”. Adams Electric will be implementing the first franchise fee rate change in the last 10 years. This will be on the Finance Committee’s next agenda.

There will be a View 21 walking tour tomorrow from 4:30 p.m. to 6:00 p.m.

NEW BUSINESS

Ald. Entrup thanked the Bicentennial organizers.

Ald. Bauer encouraged everyone to buy a duck.

Ald. Mays moved to allow a dumpster at 829 Christopher from September 22nd to October 1st. Motion carried.

Ald. Ehmen thanked Kevin McClean for getting the “Q” on the street. Ald. McReynolds thanked the Bicentennial organizers.

The City Council adjourned at 7:50 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/files/assets/city/v/1/city-council-archive/2025/minutes/2025-09-02council-minutes.pdf