Quincy Reporter

Quincy Park District Board of Commissioners met Aug. 9.

Here are the minutes provided by the board:

ROLL CALL

President Philpot called the meeting to order and upon the roll being called the following members were physically present at said location: President Mark Philpot, Vice-President Holthaus, Commissioner Alan Hickman, Commissioner Cecil Weathers, Commissioner Jarid Jones, David Grimm, Commissioner Josh Crabtree, and Commissioner David Grimm.

No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Marketing/Operations-Marcelo Beroiza and Director of Programming-Mike Bruns, and Board Attorney-Shelby Clinging.

Members Absent: Director of Golf – David Morgan.

President Philpot led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Philpot asked if there were any objections or changes to the July 9, 2025 Regular Board meeting minutes, Executive Session meeting minutes, or to the check register. Unanimous. President Philpot announced they were approved by unanimous consent.

PUBLIC INPUT

Dr. Linda Moore, Mayor of City of Quincy, on behalf of the citizens of Quincy and City Council, she thanked the Park District for their assistance with an issue at the water plant. Jim Eberle asked the Commissioners to provide someone to move boat lifts from one slip to another in the Marina by either training a current employee or someone outside of the Park District.

BOARD INFORMATION/EDUCATION

Executive Director Frericks announced a check presentation from Friends of the Trails to Quincy Park District and the Quincy Park Foundation in the amount of $354,000 for the design and engineering for the Bill Klingner Trial from Park Heights to Lincoln Park.

CORRESPONDENCE – None.

VOLUNTEERS

Executive Director Frericks thanked the Mississippi Valley Hunters and Fishermen Association, Mark Derhake, and Glenn and Doris Sanders for the Nature Programs at Bob Bangert. He also thanked the Quincy Police Department for their work with our Special Populations program. Quincy Tennis Association did some painting at Reservoir. Quincy Mountain Bike Club and Trail Blazers work every single month to improve the nature trails. And he thanked Friends of the Trail for the monetary donation for the next section of the Bill Klingner Trail. And the Rotary Club of Quincy for help at the Terry Anastas Ultimate Ride this year making over $35,000.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks had an update on the lightning strike at Villa Kathrine Castle. He reported the electric was restored yesterday. Water was turned on today and Clean Restoration should have the cleaning completed by the end of the week.

DIRECTORS’ REPORTS

Director Higley added to his report that Wavering shelter playground should be completed within three weeks. Asphalt from the Wavering turf fields to the main road should start around Labor Day. Director Earnest stated PPRT for this month was $19,893.41, and believes we should be very close to our budget. There are two more payments until the end of the year.

Director Bruns stated fall soccer will start next week with 772 children enrolled. Adult softball started this week with 10 teams. Indian Mounds Pool had a total attendance of 11,667 which is down about 500 visitors. Special Populations Program had a new supervisor and the program was very popular. Executive Director Frericks, reporting for Director Morgan, stated that advertising for the vacant Superintendent of Golf is continuing. Tournaments are incoming for the month of September. Director Beroiza stated Nature Trails East opening was in March and since then we have conducted a night hike and bike events. Senior yoga program will be coming this fall.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- President Philpot submitted the meeting minutes as his report. Quincy Park Foundation- Vice-President Holthaus stated the Park Foundation will meet in another month.

Planning – Commissioner Jones did not have an update at this time.

Lorenzo Bull House- President Philpot reported a park bench that was donated. Discussion was held about reviewing insurance and preparing to be able to protect the assets.

Personnel – Vice-President Holthaus is working on an updated evaluation report. Quincy Riverfront – Commissioner Grimm reported that on September 19th the Riverfront Revival will be held.

UNFINISHED BUSINESS

No unfinished business.

NEW BUSINESS

Post-Issuance Tax Compliance Annual Report: Information Only by Director of Business Services. Director Earnest stated this is an annual housekeeping item. There is one new bond for 2025. The 2024A bond will be paid off this year in November. Both of which were taxable and purchased by the Park District. No current bond qualifies for this report as it is for tax exempt bonds only and we do not have any at this time.

Little People’s Tournament Fees: Recommended Approval by Director of Golf: Executive Director Frericks stated the Quincy Service Group have requested the use of Westview Golf Course for the 26th Little People’s Tournament to be held on the 22nd, 23rd and 24th. Fees were presented to the Board. Staff recommends the tournament fees as presented. COMMISSIONER JONES MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Request from Friends of the Lorenzo Bull House for the Installation of Two Slate Easels to be Located in Lorenzo Bull Park: Recommended Approval by Executive Director.

Executive Director Frericks stated that the 50-day period for public comment has passed. Staff recommends the installation. VICE-PRESIDENT HOLTHAUS MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER WEATHERS. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Donation from Friends of the Trails for the Design and Engineering for the Bill Klingner Trail from Parker Heights to Lincoln Park: Recommended Approval by Executive Director Frericks. Executive Director Frericks reported the Friends of the Trails made a $345,000 donation for design and engineering for the next session of the Bill Klingner Trail from Parker Heights to Lincoln Park. Staff recommends accepting the donation. VICE-PRESIDENT HOLTHAUS MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER JONES. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

PUBLIC INPUT- None.

ADJOURNMENT

With no other business to discuss at 6:28 P.M., COMMISSIONER JONES MADE A MOTION TO ADJOURN, SECONDED BY COMMISSIONER HICKMAN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED. Meeting adjourned.

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