Quincy Reporter

City of Quincy City Council met June 23.

Here are the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Dr. Linda K. Moore presiding. A prayer was given and the Pledge of Allegiance was recited.

PRESENTATION

Electric Aggregation

Reg Ankrom with SIMEC gave an update on the electric aggregation market. He stated that currently AMEREN has the best rates. He will make another presentation this fall. He answered questions from the council.

Mayor Linda K. Moore called the meeting to order.

ROLL CALL

The following members were physically present: Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Adkins, Ehmen, Sassen, McReynolds, Ebbing, Reis, Reed, Holtschlag. 13.

Absent: Ald. Uzelac. 1.

Ald. Bauer moved Ald. Uzelac be excused and allowed the usual compensation for this meeting. Motion carried.

The minutes of the regular meeting of the City Council held June 16, 2025, were approved on a motion of Ald. Bergman. Motion carried.

Legal Counsel: Corporation Counsel Bruce Alford.

PUBLIC COMMENTS

Jami Miller stated that the Adams County Sheriff’s Work Alternative Program (SWAP) could be used to work on the grass and weed problem.

Steve Homan stated that the Independent Contractor Agreement For A Communication Strategist should be for 6 months not 10 months.

CONSENT AGENDA

PETITIONS

By Fireworks Authority Inc. requesting permission to hold a fireworks display on August 5th at the Quincy Boat Club, 401 Bonansinga Dr./Quinsippi Island, at approximately 11:00 p.m. The Quincy Fire Department has given their approval.

By Fireworks Authority Inc. requesting permission to hold a fireworks display on October 24th at Quincy Boat Club, 401 Bonansinga Dr./Quinsippi Island, at approximately 8:00 p.m. The Quincy Fire Department has given their approval.

By Adams County Farm Bureau requesting permission to conduct a raffle and have the bond requirement waived from June 27, 2025, through August 7, 2025. The City Clerk recommends approval of the permit.

By On the Rail, 129 S. 4th, requesting a Live Entertainment/Public Gathering licenses for the second and third quarter of 2025 for patio band events. The Quincy Police Department has approved both applications.

MAYOR’S APPOINTMENT

By Mayor Linda K. Moore making the appointment of Tracy Orne to represent JWCC on the Sports Commission.

ITEMS REMOVED FROM CONSENT AGENDA

Mayor Moore asked the City Clerk to read the items on the Consent Agenda.

Mayor Moore asked if any Council member wished to remove any items from the Consent Agenda.

No Council member wished to remove an item from the Consent Agenda.

Ald. Reis moved to approve the Consent Agenda Items, seconded by Ald. Holtschlag, and on a roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

REPORTS OF THE TRAFFIC COMMISSION

Recommending that the referral to install “Stop” signs at the intersection of 22nd and College Avenue be denied. Ald. Bauer moved the report be received and concurred in. Motion carried.

Recommending that a “No Parking” zone be implemented on the south side of Locust Street from North 3rd Street ex tending to a point one-hundred forty (140) feet east of the center of North 3rd Street.

Ald. Fletcher moved the report be received and concurred in and an ordinance drafted. Motion carried.

Recommending that the request to install “Stop” signs at the intersection of 16th and Ohio Streets be denied. Ald. Reis moved the report be received and concurred in. Motion carried.

Recommending that an ordinance be drafted to prohibit northbound semi-trucks on North 12th Street from making right hand turns onto Broadway at the intersection of 12th and Broadway.

Ald. Holtschlag moved the report be received and concurred in and an ordinance drafted. Motion carried.

Recommending that the request to install a streetlight on the south side of Maple Street between 8th and 9th Streets be granted and that Ameren Illinois be notified of the additional lighting request.

Ald. Fletcher moved the report be received and concurred in. Motion carried.

A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR WESTLAW LEGAL RESEARCH SERVICES

WHEREAS, the City of Quincy requires access to reliable, up-to-date legal research tools to support the work of the Legal Department and other city departments; and

WHEREAS, Westlaw, a Thomson Reuters company, offers a comprehensive legal research platform used by legal pro fessionals across the country; and

WHEREAS, the Legal Department has reviewed available software options and determined that Westlaw offers the necessary tools and resources to meet the City’s legal research needs; and

WHEREAS, the City proposes to enter into a 39-month contract with Westlaw to provide legal research services, under terms consistent with the proposal reviewed by the Legal Department;

WHEREAS, the cost of the 39-month contract, with no additional services requested, will be $8,852.16.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Quincy, Adams County, Illinois, that:

1. The Mayor is hereby authorized to execute, on behalf of the City of Quincy, a 39-month agreement with Westlaw (Thomson Reuters) for the provision of legal research services.

2. The City Comptroller is authorized to process payments under this agreement in accordance with its terms, subject to available appropriations in the City’s legal department budget.

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Bauer, and on the roll call each of the 13 Alder persons voted yea, with 1 absent. Motion carried.

RESOLUTION STATING ANNIVERSARY AND RETIREMENT BENEFITS FOR EMPLOYEES OF THE CITY OF QUINCY

WHEREAS, the City of Quincy (City) offers recognition for incremental years of service during an employee’s employment and at retirement; and,

WHEREAS, anniversaries are recognized at 1, 5, 10, 15, 20, 25, and 30 + (and any additional increments of 5 years) year of service. Gift certificates from a local organization for an amount not to exceed $10 for year 1, $25 for year 5, $50 for year 10, and the amount will increase by up to $25 increments for each additional 5 years of service, are given to the employee as the budget allows; and,

WHEREAS, for 5 years of service anniversaries and above the Mayor will recognize the employee for their service and ask if the employee would like to be recognized at an upcoming City Council Meeting; and,

WHEREAS, as of June 23, 2025, the City wishes to clarify language regarding the qualifications to be met for a retiree of the City to receive the retiree life insurance policy, paid for by the City, and those requirements are: ­ A minimum of 10 years of consecutive service with the City of Quincy (resigning/retiring in good standing with a 2 week notice), be eligible for IMRF pension, and be at least 55 years of age; or

­- A minimum of 20 years of service with the City of Quincy (resigning/retiring in good standing with a 2 week notice), be eligible for a Police or Fire pension and be at least 50 years of age; and

WHEREAS, retirements are recognized after a minimum of 10 continuous years with the City. The employee will receive a retirement gift certificate from a local organization, along with a letter from the Mayor thanking the employee for their service, and recognition at an upcoming City Council Meeting; and

WHEREAS, at retirement, an employee with 10-19 years of service at retirement will receive up to a $100 gift certificate, an employee with 20-24 years of service at retirement will receive up to a $150 gift certificate, an employee with 25-29 years of service at retirement will receive up to a $200 gift certificate, and an employee with 30+ years of service at retirement will receive up to a $250 gift certificate.

NOW THEREFORE BE IT RESOLVED, that the Anniversary and Retirement benefits stated in the Whereas clauses above are approved and enacted by the City Council to recognize and reward our employees and retirees for their service to the City.

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Human Resources Department is responsible for the legal bills for matters outside of what our insurance carrier covers on matters relating to wage and hour claims, or any other City human resource litigation; and, WHEREAS, the City initially tendered the matters to our insurer who obtained Scholz, Palmer & Duesterhaus, LLP of Quincy, Illinois, to represent the City of Quincy and the Quincy Police Department but reserved the right to determine coverage of the matters under the insurance contract; and,

WHEREAS, the insurer for the City of Quincy determined the matters which Scholz, Palmer & Duesterhaus, LLP of Quincy, Illinois, were representing. The City of Quincy and the Quincy Police Department were not covered by the insurance policy; and,

WHEREAS, the law firm of Scholz, Palmer & Duesterhaus, LLP of Quincy, Illinois, was qualified and available to provide the legal services in a satisfactory and timely manner and was already familiar with and entered their appearance for the City of Quincy in the matters; and,

WHEREAS, the City has received an invoice from Scholz, Palmer & Duesterhaus, LLP in the amount of $11,948.23 for legal services rendered for legal services; and,

WHEREAS, funding for these services is available in the 2025/2026 Human Resources fiscal year budget. NOW, THEREFORE BE IT RESOLVED, that the Human Resources Director recommends to the Mayor and Quincy City Council that the invoice for legal services from Scholz, Palmer & Duesterhaus, LLP of Quincy, Illinois, in the amount of $11,948.23 be approved for payment.

Kelly Japcon

Director of Human Resources & Risk Management

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

CITY OF QUINCYCOUNCIL RESOLUTION AUTHORIZING DEMOLITION - FIX-OR-FLATTEN PROGRAM

WHEREAS, the City of Quincy is committed to improving the quality of life of its citizens, and WHEREAS, the City has authority to demolish structures located at 304 Elm St., 310 Elm St., and 830 N. 4th St. through the Fix or Flatten program; and

WHEREAS, the public safety and health is threatened by the continued existence of these derelict and unsafe buildings; and

WHEREAS, bids were solicited for the demolition of the structures and work associated therewith; and

WHEREAS, R.D. Shaffer Trucking, Inc. of Quincy, IL, submitted the low bid of $28,000 to demolish the structures and fill and grade the lots; and

WHEREAS, the City desires to hire R.D. Shaffer Trucking, Inc. to demolish and remove the buildings and demolition debris; and

WHEREAS, sufficient funds have been previously budgeted to cover the cost of these demolitions.

NOW THEREFORE BE IT RESOLVED, that R.D. Shaffer Trucking, Inc. be engaged to perform the demolitions of structures at 304 Elm St., 310 Elm St. and 830 N. 4th St. for the bid amount of $28,000.

Ald. Bergman moved for the adoption of the resolution, seconded by Ald. Bauer, and on the roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, it is the responsibility of the City of Quincy Information Technology Department to safeguard the City’s information systems from cybersecurity threats and unauthorized access; and,

WHEREAS, the City of Quincy utilizes Kroll Responder for Endpoint Managed Detection and Response (MDR) to provide critical protection for devices connected to the City’s network through 24x7 security monitoring, threat detection, and incident response services that are necessary to safeguard the City’s information systems; and,

WHEREAS, following the May 2022 cybersecurity breach, the City of Quincy entered into a 3-year contract with Kroll for Kroll Responder for Endpoint MDR services for 325 endpoints, which expires June 24, 2025; and, WHEREAS, the Information Technology Department has received a proposal from Kroll in the amount of $156,264.00 for a 5-year contract for Kroll Responder for Endpoint MDR services for 300 endpoints, with the following fee breakdown:

Description Price

Kroll Responder for Endpoint 24x7 MDR – Year 1 $ 30,882.00

Kroll Responder for Endpoint 24x7 MDR – Year 2 $ 30,882.00

Kroll Responder for Endpoint 24x7 MDR – Year 3 $ 30,882.00

Kroll Responder for Endpoint 24x7 MDR – Year 4 $ 31,809.00

Kroll Responder for Endpoint 24x7 MDR – Year 5 $ 31,809.00

Total Contract Cost (excluding overages) $156,264.00

(Overages are billed at a rate of $8.56 per endpoint, per month)

WHEREAS, Kroll typically charges a 7% uplift year over year for non-contract customers, but is extending the City of Quincy a reduced 3% uplift for contract years 4 and 5; and,

WHEREAS, funding for this payment has been appropriated in the current fiscal year.

NOW, THEREFORE BE IT RESOLVED, the Information Technology Director and the Technology Committee recommend to the Mayor and City Council that the proposal from Kroll in the amount of $156,264.00 for a 5-year contract for Kroll Responder for Endpoint MDR services for 300 endpoints be approved, with $30,882.00 being expensed from the current fiscal year budget.

James Pioch,

Information Technology Director

Ald. Reed moved for the adoption of the resolution, seconded by Ald. McReynolds, and on the roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, it is the responsibility of the City of Quincy Information Technology Department to maintain enter prise-wide software deployments used by all City departments; and,

WHEREAS, in June 2022, the City of Quincy implemented the Microsoft 365 platform for email and productivity applications for all City departments; and,

WHEREAS, the Microsoft 365 platform is a per-user subscription, requiring an annual renewal; and,

WHEREAS, subscription pricing for the Microsoft 365 platform is provided by Dell Technologies, who holds the Microsoft contract for the State of Illinois; and,

WHEREAS, the annual subscription renewal from Dell Technologies for the third year of the City’s three-year contract for the Microsoft 365 platform is $67,517.64; and,

WHEREAS, funding for the annual subscription renewal has been appropriated in the current fiscal year.

NOW, THEREFORE BE IT RESOLVED, the Information Technology Director and the Technology Committee recommend to the Mayor and City Council that the normal bidding requirements be waived and the quote from Dell Tech nologies in the amount of $67,517.64 for the annual Microsoft 365 platform subscription be approved. James Pioch Information Technology Director

Ald. Reed moved for the adoption of the resolution, seconded by Ald. McReynolds, and on the roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

A RESOLUTION AUTHORIZING EXECUTION OF AN INDEPENDENT CONTRACTOR AGREEMENT FOR A COMMUNICATION STRATEGIST, AS AMENDED

WHEREAS, the City of Quincy wants to better provide citizens with relevant timely information about City services; and

WHEREAS, a Communication Strategist will evaluate current communication with citizens and provide feedback to the administration on ways to improve communication with citizens; and

WHEREAS, the City proposes to enter into an agreement to obtain the services of a communication strategist from July 1, 2025 through April 30, 2026; and

WHEREAS, the cost of the agreement will be $65,000.00.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Quincy, Adams County, Illinois, that: 1. The Mayor is hereby authorized to execute, on behalf of the City of Quincy, an Independent Contractor Agreement to engage the services of a Communication Strategist as outlined in the Whereas clauses herein. 2. The City Comptroller is authorized to process payments under the Independent Contractor Agreement in accor dance with its terms, subject to available funding in the City’s budget.

Ald. Reis moved to amend the resolution to change the ending date of the contract to April 30, 2026, seconded by Ald. Holtschlag. Motion carried.

Ald. Holtschlag moved to amend the resolution to take out the third Whereas, seconded by Ald. Reis. Motion carried. Ald. Holtschlag moved for the adoption of the resolution, as amended, seconded by Ald. Reis, and on the roll call the following vote resulted: Ayes: Ald. Holtschlag, Fletcher, Entrup, Bauer, Mays, Ehmen, McReynolds, Reis, Reed. 9. Nays: Ald. Bergman, Adkins, Sassen, Ebbing. 4. Absent: Ald. Uzelac. 1. Motion carried.

REPORT OF FINANCE COMMITTEE

Laura McReynolds

Jack Holtschlag

Kelly Mays

Eric Entrup

Richie C. Reis

Finance Committee

Ald. Holtschlag, seconded by Ald. Reis, moved the report be received and vouchers be issued for the various amounts and on the roll call each of the 13 Alderpersons voted yea, with 1 absent. Motion carried.

MAYORS’ COMMENTS

Mayor Moore asked Fire Chief Steve Salrin to speak about the fire at 800 S. 8th. He gave an update and ask the public to contact the Quincy Police Department if they see any suspicious persons in vacant buildings.

Mayor Moore stated that there will be a Landbank meeting this Thursday at the Quincy Business Center, 3rd & Oak, at 10:00 a.m.

There will be a new Alderperson Budget training this Thursday at 4:00 p.m. and all Alderpersons are invited to attend. There is a Quincy Plan Commission meeting tomorrow night.

The Quincy Police Department will have a Beat 2 meeting tomorrow night at the Quincy University Hall of Fame room at 6:30 p.m.

There was a documentary called “Tolton Speaks” yesterday.

Congratulations to the brothers McClean on the debut of “The Corner” at the Town Center Theater. The Grand Prix of carting is this weekend.

NEW BUSINESS

Ald. Adkins stated that if anyone sees a squatter to contact the Quincy Police Department

The City Council adjourned at 7:51 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/8306