Quincy Reporter

City of Quincy City Council met May 27.

Here are the minutes provided by the council:

Monday, May 26, 2025, being a legal holiday, the regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Dr. Linda K. Moore presiding.

The following members were physically present: Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Adkins, Ehmen, Sassen, McReynolds, Ebbing, Reis, Reed, Uzelac, Holtschlag. 14.

Ald. Entrup moved to amend the minutes of May 19th to amend the petition requesting permission to hold a firework display and replace Fireworks Authority Inc. with J & M Displays Inc. Motion carried.

The minutes of the regular meeting of the City Council held May 19, 2025, were approved, as amended, on a motion of Ald. Entrup. Motion carried.

Legal Counsel: Corporation Counsel Bruce Alford.

The City Clerk presented and read the following:

PRESENTATION

Retirement Recognition of Judy Vahlkamp:

38 Years of Service for 9-1-1 Dispatch

911 Director Jessica Douglas introduced Judy Vahlkamp.

Mayor Dr. Linda K. Moore presented Judy Vahlkamp with a gift.

PUBLIC COMMENTS

William Black asked the council to pass the variance at 621 S. 20th Street.

PETITION

Permission requested by the Quincy Axe Co., 625 Maine Street and The Pour Haus, 625 Maine, to add September 19th to last week’s applications for Waiver of Liquor Ordinances petition. The Quincy Police Department has given their approval.

Ald. Uzelac moved the request be granted. Motion carried.

REPORTS OF THE TRAFFIC COMMISSION

Recommending the request to install a streetlight on Cedardale Drive be denied.

Ald. Mays moved the report be received and concurred in. Motion carried.

Recommending the request to install a streetlight on the first power pole east of North 3rd Street on the north side of Cherry Street be granted and that Ameren Illinois be notified of the additional lighting request.

Ald. Fletcher moved the report be received and concurred in. Motion carried.

Recommending the request to implement a “4-Way Stop” at the intersection of 22nd and Payson Avenue be denied.

Ald. Sassen moved the report be received and concurred in. Motion carried.

REPORT OF THE ZONING BOARD OF APPEALS

Recommending the denial of a variance to allow for the construction of an accessory building (garage) fewer than two feet from a side/rear property line at 621 S. 20th Street.

Ald. Sassen moved to overturn the recommendation of the Zoning Board of Appeals and grant the variance, and on the roll call the following vote resulted: Yeas: Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Adkins, Ehmen, Sassen, McReynolds, Reis, Rees, Uzelac, Holtschlag. 13. Nay: Ald. Ebbing. 1 . Motion carried.

ANNUAL REPORT OF THE BARGE DOCK COMMITTEE

Ald. Holtschlag moved the report be received and filed. Motion carried.

STANDING COMMITTEES

Aeronautics Entrup, Bauer, Reed

Animal Control Commission Ebbing, Ehmen

Barge Dock Holtschlag Entrup, Ebbing, Adkins

Bet on Q Committee Reed

Central Business District Revolving Loan Fund Holtschlag, Ehmen

Central Services Sassen, Holtschlag, Entrup, Fletcher

City Hall Entrup, Holtschlag, Reis

Finance Holtschlag, McReynolds, Reis, Entrup, Mays

Fire Aldermanic Bergman, Fletcher, Mays

GREDF Ehmen, McReynolds

Historic Preservation Reed, Ehmen

Homeland Security Adkins

Human Rights Commission Reed

Library Mays

Loan Committee Sassen, McReynolds

Personnel Committee Sassen, Reis, Uzelac, Reed

Plan Commission Adkins

Police Bergman, Fletcher, Mays

Quincy Area and Convention Bureau Entrup

Quincy/Adams County Enterprise Zone Board McReynolds, Mays

Quincy Economic Development Loan Committee Ebbing, Adkins

Quincy Housing Authority Board of Directors Holtschlag

Quincy Next Development Commission Holtschlag, McReynolds

Quincy Preservation Commission Reed, Ehmen

Quincy Metropolitan Exposition Auditorium Sassen

Quincy Public Arts Uzelac

River Front Development Corporation Bauer

Safety Adkins, Bauer

Sister City Ebbing

Small Rental Rehabilitation Program Fletcher, Adkins, Uzelac

Technology Uzelac, Reed, McReynolds

TIF Joint Review Board Uzelac

TIF Rental Rehab Committee Uzelac, Holtschlag, Bauer

Town Board Bauer, Bergman, Uzelac

Traffic Commission Ebbing

Transit Advisory Mays, Reis, Adkins

Two Rivers Land Bank Committee Uzelac

Utilities Reis, Fletcher, Bauer

Washington Theatre Redevelopment Commission Uzelac

9-1-1 Bauer, Mays, Uzelac

Ald. Reis moved the committee appointments be approved. Motion carried. Motion carried.

MAYOR’S APPOINTMENT

By Mayor Dr. Linda K. Moore making the appointment of Dan Brink to serve on the Plan Commission as the Mayor’s representative, effective immediately.

Ald. Sassen moved the appointment be confirmed. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department was recently approved to purchase new AR-15 rifles for the investigators’ vehiclesin anticipation of adding red dot optics; and

WHEREAS, adding red dot optics to the rifles in the investigator’s vehicles will provide a consistent optics platform across all our weapon systems: and

WHEREAS, red dot optics are proven to enhance the shooting accuracy of officers, improve situational awareness, and are more effective in high-stress situations; and

WHEREAS, red dot optics provide shooters with faster and more accurate target acquisition, improved target detection under stress, and precise follow-up shots; and

WHEREAS, red dot optics reduce the risk of accidental injury to others, therefore reducing liability; and

WHEREAS, we obtained requests for bids for the purchase of 14 Trijicon MRO red dot optics, and the top three are as follows:

Amazon $548.99 x 14 = $ 7,685.86

Midway USA $659.99 x 14 = $ 9,239.86

Trijicon $962.00 x 14 = $13,468.00

WHEREAS, the quote from Amazon is the lowest quote; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that 14 Trijicon MRO red dot optics be purchased from Amazon for $7,685.86.

Adam C. Yates

Chief of Police

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Mays, and on the roll call each of the 14Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the striping of streets and painting of curbs, parking stalls, and intersection crosswalks throughout the city of Quincy; and,

WHEREAS, the Department requires the purchase of two hundred twenty (220) gallons of white paint and one thousand three hundred twenty (1,320) gallons of yellow paint for the continued maintenance of the City’s streets and curbs; and,

WHEREAS, Ingevity Corporation of North Charleston, South Carolina, has been awarded the State of Illinois Procurement contract for the supplying of traffic marking paint at the cost of $13.10 per gallon for white paint and $13.48 per gallon for yellow paint; and,

WHEREAS, funding for the purchase of the paint is available in the 2025/2026 General Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, and the Director of Central Services recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the purchase of paint from Ingevity Corporation of North Charleston, South Carolina, in the amount totaling $20,675.60 be approved. Kevin McClean

Director of Central Services

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, on March 10, 2025, the Quincy City Council approved a resolution awarding a contract for the 2025 Lead Service Line Replacement Project to Hood Construction Group of Rushville, Illinois, at the bid price of $2,727,958.00; and,

WHEREAS, due to the number of on-going and upcoming infrastructure improvement projects, the limited number of staff qualified and available to perform construction inspection services, and additional detailed documentation required by the Environmental Protection Agency (EPA) and the Utilities Department unground infrastructure tracking system, the City requires the services of an engineering firm to assist with on-site construction inspection and documentation for the project; and,

WHEREAS, Klingner and Associates of Quincy, Illinois, has submitted a proposal for an amount not exceeding $80,084.00 for one thousand (1,000) man hours of construction inspection services; and,

WHEREAS, the Engineering Manager has reviewed the proposal and finds it acceptable for consideration; and, 

WHEREAS, funding for the inspection services is available in the 2025/2026 Capital Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, Engineering Manager, and Central Services Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the proposal from Klingner and Associates of Quincy, Illinois, for an amount not exceeding $80,084.00 for construction inspection services be accepted, and the Mayor be authorized to sign contract documents.

Steve Bange, P.E. Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently re- quested bidsfor the Parking Lot F Reconstruction Project which includes the removal and replacement of pavement, new curb and sidewalk, lighting, parking lot signage, landscaping, trees, and fencing; and,

WHEREAS, the following bids were received: Hood Construction

Rushville Illinois $647,398.61 Laverdiere Construction

Macomb, Illinois $628,025.30 County Contractors

Quincy, Illinois $593,681.85 D&L Excavating

Liberty, Illinois $596,136.75 Rees Construction Company

Quincy, Illinois $496,779.20

Engineer’s Estimate $698,103.00

WHEREAS, funding for this project is available in the 2025/2026 TIF fiscal year budget; and,

WHEREAS, to allow for the uninterrupted progression of the project in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, Engineering Manager, and Central Services Committee recommend to the Mayor and Quincy City Council that the low bid in the amount of $496,779.20 from Rees Construction Company of Quincy, Illinois, be accepted, and the Mayor be authorized to sign contract documents. Steve Bange, P.E. Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call the following vote resulted: Yeas: Ald. Ehmen, Sassen, McReynolds, Ebbing, Reis, Reed, Uzelac, Holtschlag, Fletcher, Entrup, Bauer, Mays. 12. Nays: Ald. Bergman, Adkins. 2. Motion carried.

RESOLUTION

WHEREAS, on March 24, 2025, the Quincy City Council approved a resolution awarding a contract for the Prairie Crossing Pavement & North 36th Street Sidewalk Project to Hood Construction Group of Rushville, Illinois at the bid price of $1,111,601.00; and,

WHEREAS, during the early phases of construction, it was deter- mined that there is minimal to no aggregate base under the existing concrete pavement thus requiring crews to excavate the unstable dirt and mud and install a new aggregate base; and,

WHEREAS, the Department of Utilities and Engineering requests approval for additional spending in the amount of $270,000.00 for costs associated with the purchase of aggregate and installation of the aggregate base.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, Engineering Manager, and Central Services Committee recommend to the Mayor and Quincy City Council the following:

1) That additional spending in the amount of $270,000.00 for the Prairie Crossing Pavement and North 36th Street Sidewalk Project be ap- proved to allow for the progression of the project; and,

2) That the funding source for the additional spending in the amount of $270,000.00 be determined by the City’s Finance Committee.

Steve Bange, P.E. Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Mays, and on the roll call the following vote resulted: Yeas: Ald. Reed, Fletcher, Entrup, Bergman, Bauer, Mays, Adkins, Ehmen, Sassen, McReynolds, Ebbing, Reis. 12. Nays: Ald. Uzelac, Holtschlag. 2. Motion carried.

RESOLUTION

WHEREAS, The City of Quincy, Quincy Transit Lines, owns and operates a fleet of 10 Fixed Route buses; and

WHEREAS, the State of Illinois has awarded Quincy Transit 10 new fixed route buses at no cost to the City; and 

WHEREAS, the buses need to be outfitted with equipment before they can be put into service; and 

WHEREAS, Quincy Transit Lines has gotten quotes for new 2-way radios; and

Global Technical Systems, Jacksonville IL - $9,883.30

A&W Communications, Eolia MO… - $9,988.60

Galesburg Communications, Galesburg IL - No quote provided

(They would require several months to install the radios).

WHEREAS, the low quote is from Global Technical Systems and the cost to purchase these will qualify for reimbursement from the State Operating Grant; now

THEREFORE BE IT RESOLVED, the Transportation Advisory Committee, and the Transportation Director recommend to the Mayor and City Council that the quote from Global Technical Systems of Jacksonville IL be accepted and the Transportation Director is authorized to make the purchase.

Marty Stegeman Transportation Director

Ald. Reis moved for adoption of the resolution, seconded by Ald. Reed, and on the roll call each of the 14 Aldermen voted yea. Motion carried

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the collection of garbage throughout the city of Quincy; and,

WHEREAS, garbage truck #55, 2016 Mack GU713, needs repairs on the trunnion for continued safe use for garbage collection; and,

WHEREAS, the Central Services garage/fleet supervisor received estimates for the trunnion repairs from two companies, Rush Truck Centers & Nextran Truck Centers Quincy (Mack). Rush Truck Centers provided an estimate of repair costs to the city of Quincy in the amount of $12,910.41 (including a rebuild trunnion kit, bracket assembly, torque rods, and installation costs); and,

WHEREAS, funding for the purchase of these repairs is available in the 2025/2026 fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, the Director of Central Services, and Central Services Committee recommend to the Mayor and Quincy City Council that the estimate from Rush Truck Centers be accepted.

Kevin McClean

Director of Central Services

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Alderman voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy utilizes CentralSquare’s NaviLine Software as its enterprise-wide financial and utility billing software system; and,

WHEREAS, the current premise-based version of the software utilized by the City requires its Information Technology (IT) Department to administer, provide support and security, and maintain all aspects of the financial and utility billing system; and,

WHEREAS, City administration desires to migrate to NaviLine Cloud Solutions, CentralSquare’s cloud-based software and hosting services that includes the administration, support, security, and maintenance of all aspects of the financial and utility billing software systems; and,

WHEREAS, the City of Quincy and CentralSquare desire to enter into an agreement with the term beginning on June 1, 2025, and ending on May 1, 2030, with the option for automatic one (1) year renewal terms thereafter; and,

WHEREAS, the cost for the first year of the agreement is $122,956.00 and a five (5) percent increase per year for the remainder of the contract term; and,

WHEREAS, funding for the software migration and hosting services is available in the 2025/2026 General Fund, Water Fund, and Sewer Fund fiscal year budgets.

NOW, THEREFORE IT BE RESOLVED, it is recommended to the Mayor and Quincy City Council that: 1. The City enter into an agreement with CentralSquare Technologies, LLC of Lake Mary, Florida for NaviLine Cloud Solutions software and cloud-based hosting services for a term beginning on June 1, 2025, and ending on May 31, 2030, with the option for automatic one (1) year renewal terms thereafter;

2. The Comptroller be authorized to issue an additional payment of $28,220.44 to CentralSquare Technologies for year one (1) fees per the agreement terms;

3. The Mayor be granted authority to sign agreement documents on the City’s behalf.

Ald. Uzelac moved to suspend the rules, seconded by Ald. Sassen. Motion carried.

Ald. Uzelac stated he had previously asked how it was secure and found out that it was. He asked what would happen if the internet goes down.

Mayor Moore stated that she didn’t know but per the contract they have to be up 99.8% or we get money back. Ald. Uzelac asked what our contingency is.

Mayor Moore stated that the new IT Director comes board on Monday and we will have that conversation as to what the backup is.

Ald. Uzelac asked what the time line and staff scope of work with the migration is.

Mayor Moore stated that the contract needs to be signed and the scope of work becomes the timeline. Ald. Uzelac stated that we need to get back in the habit of going through committee.

Public Works Director Jeffery Conte stated that if we do not sign the contract by June 1st the agreement goes up $18,700.

Ald. Sassen moved to resume the rules, seconded by Ald. Bergman. Motion carried.

Ald. Reed moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Amending Chapter 32 (City Council) Of The Municipal Code Of The City Of Quincy. (Change the order of business of council meetings and add Consent Agenda.) Ald. McReynolds moved to suspend the rules, seconded by Ald. Ebbing. Motion carried.

Ald. McReynolds stated that the Consent Agenda items need to be read.

Mayor Moore stated that she received a call from a resident who has trouble seeing and asked that we read the agenda. Mayor Moore asked the council how much information should be read for the petitions.

Ald. McReynolds stated that the title should be read.

Ald. Adkins asked if the council could come back 6 months from now and stop using consent agenda. Mayor Moore stated that the council has that prerogative.

Mayor Moore stated that we can ease into it by just starting with the petitions.

Ald. Uzelac stated that resolutions with tax payers’ dollars should be separate from the consent agenda. Ald. Sassen moved to resume the rules, seconded by Ald. Ebbing. Motion carried.

Ald. McReynolds moved to amend the Ordinance by adding that the Petitions in the Consent Agenda be read in its entirety, seconded by Ald. Adkins and on a roll call the following vote resulted: Ayes: Ald. Mays, Ad- kin, Ehmen, McReynolds, Reis, Reed, Uzelac, Holtschlag. 8. Nays: Ald. Fletcher, Entrup, Bergman, Bauer, Sassen, Ebbing. 6. Motion carried.

Ald. Uzelac moved for the adoption of the ordinance, as amended, seconded by Ald. Holtschlag and on a roll call the following vote resulted: Ayes: Ald. Bauer, Mays, Adkins, Ehmen, McReynolds, Reis, Reed, Uzelac, Holtschlag. 9. Nays: Ald. Sassen, Ebbing, Fletcher, Entrup, Bergman. 5.

The Chair, Mayor Dr. Linda K. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Second presentation of an Ordinance entitled: An Ordinance Amending The 2025-2056 Fiscal Year Budget. (General Fund needs to increase the Concrete budget for the $81,500 excavator resolution. Reduce the Legal budget by $20,000 and reduce/eliminate the Director of Administrative Services budget to increase the Mayoral budget by $177,768.)

Ald. Holtschlag moved to amend the ordinance to change the budget amount from $81,500 to $79,995, seconded by Ald. Entrup. Motion carried.

REPORT OF FINANCE COMMITTEE

Jack Holtschlag

Anthony E. Sassen

Eric Entrup

Richie C. Reis

Finance Committee

1,022,236.86

REPORT OF ROAD CONSTRUCTION

City Engineer Steve Bange gave a Power Point presentation showing the active road projects and the upcoming road projects.

MAYORS’ COMMENTS

Mayor Moore stated that she misspoke concerning the EAS. A report has not been issued and the order from the DOT is in the approval process. The DOT will make its decision public when the Deputy Assistant Secretary of aviation has signed the selection order.

Germanfest is June 6th and 7th.

New Aldermen tour will be tomorrow from 8:00 a.m. to 5:00 p.m.

There will be a Bet on Q and Leg Up presentation at the next council meeting.

There will be other presentations in subsequent weeks such as the nuisance abatement process, electrical aggregation, and how solar impacts the rates.

She has found a tool called Finance Decoder that will help to track where we are at in terms of sustainable financial future.

She stated if there are any topics the council would like add let her, Jeffrey Conte or Dan Brink know. She will be sending the council a state of sports tourism report.

NEW BUSINESS

Ald. Fletcher referred to the Traffic Commission a street light at 831 Maple. Motion carried.

Ald. Entrup moved to close a sidewalk at 1601 – 1609 Cherry Street for two weeks starting today. Motion carried. Ald. Entrup moved to refer to the Traffic Commission or Engineering the removal of a handicap sign at 1129 N. 11th Street. Motion carried.

EXECUTIVE SESSION

Ald. Holtschlag moved the City Council adjourn and sit in closed/ executive session pursuant to Open Meetings Act 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, performance, or dismissal of specific employees and 5 ILCS 120/2 (c) (2) Collective Bargaining Negotiations, seconded by Ald. Uzelac, and on a roll call each of the 14 Aldermen voted yea. Motion carried.

CITY COUNCIL RECONVENED

After sitting in Executive Session on the matter of Open Meetings Act 5 ILCS 120/2 (c) (1) to discuss the appointment, employment, compensation, performance, or dismissal of specific employees and 5 ILCS 120/2 (c) (2) Collective Bargaining Negotiations, Ald. Entrup moved the City Council reconvene and sit in regular session at 9:22 p.m. Motion carried.

The City Council adjourned at 9:24 p.m. on a motion of Ald. Reis. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/8270