Quincy Reporter

Quincy Park District Board of Commissioners met March 12.

Here are the minutes provided by the commissioner:

ROLL CALL

President Philpot called the meeting to order and upon the roll being called the following members were physically present at said location: President Mark Philpot, Vice-President Barbara Holthaus, Commissioner Alan Hickman, Commissioner Patty McGlothlin, Commissioner David Grimm, Commissioner Dave Hogge and Commissioner Jarid Jones.

No Park Commissioner was permitted to attend the meeting by video or audio conference. Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Marketing/Operations-Marcelo Beroiza and Director of Golf-David Morgan and Board Attorney-David Penn.

Members Absent: Director of Program Services–Mike Bruns.

President Philpot led the room in the Pledge of Allegiance.

CONSENT AGENDA -President Philpot asked if there were any objections or changes to the February 12, 2025 Regular Board meeting minutes, Executive Session meeting minutes, or to the check register. President Philpot announced they were approved by unanimous consent.

PUBLIC INPUT –

Paul Mast - Donating $45,000 for 12 flags at Villa Katherine.

Kathy Walters - Quincy Rotary Club wants to place a Peace Pole at Villa Katherine.

BOARD INFORMATION/EDUCATION – None.

CORRESPONDENCE – None.

VOLUNTEERS –

Executive Director Frericks thanked the Nature Trail Group and Trail Blazers and Mountain Bike Group for all their hard work this year.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks reported that the group dredging the bay informed him they will be starting the first week of May.

DIRECTORS’ REPORTS

Director Higley reported due to good weather several parks have been opened early. Marina renters will be informed that the Quinsippi Island bridge will be closed for concrete decking repairs next week. Marina renewals were mailed March 1st. As of today nine have renewed and two are not renewing. April 1st is the due date for renewals.

Director Earnest reported that WiFi has been added to the marina.

Executive Director Frericks filling in for Director Bruns reported that soccer deadline was Monday night. Last year we had 835 participants and this year we have 916. Staffing levels are good for all programs.

Director Morgan added that the greens were mowed yesterday for the first time this year. The good weather has brought out the golfers. Irrigation pumps were installed.

Director Beroiza the yearly brochures were launched last week and promotions have started.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice-President Holthaus stated she is submitting the finance minutes as her report.

Quincy Park Foundation- Commissioner McGlothlin reported a discussion about the need to raise about $3,000 for expenses. They are looking into different fundraising events. Quincy City Planning- Commissioner Jones reported he did not have anything to report. Lorenzo Bull House- Vice President Holthaus reported March 27th at 6 p.m. is the annual membership meeting. Upcoming fundraisers include the Dogwood Parade and a fundraising dinner in June. Quincy Riverfront Development- Commissioner Jones stated the City has submitted a request to extend the $350,000 Riverfront grant. They are waiting for the scope of work to be approved by the State. The City is still waiting to hear from the IRS regarding their submission for a 501(C)(3) designation.

Personnel – President Philpot reported that a Commissioner Code of Conduct will be set in place soon.

UNFINISHED BUSINESS- None.

NEW BUSINESS

Review/Revision of the Quincy Park District Mission Statement by Executive Director Executive Director Frericks stated each year the mission statement needs to be reviewed. Discussion was held about the possibility of having the statement placed in some of our parks. Bid for Maintenance Dredging: Recommended for Approval by Director of Parks – Director Higley advised that bids were sent out for dredging. One bid was received from Canton Marine and Towing. Their rate is $525 an hour.

COMMISSIONER JONES MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY VICE PRESIDENT HOLTHAUS. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Villa Katherine Sublease by Friends of The Castle: Recommended Approval by Executive Director. Executive Director Frericks reported the Friends of the Castle sublease some rooms in the upper area of the Villa Katherine to the Quincy Area Conventioner’s Bureau. Rent has not changed and remains at $500 a month.

COMMISSIONER HOGGE MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER MCGLOTHLIN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Paul Dennis Complex Playground: Recommended Approval by Executive Director – Executive Director Frericks stated staff wrote specs not to exceed $65,000. Recommend approval for Play Power LT, Inc. bid for $64,998.

COMMISSIONER MCGLOTHLIN MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Moorman Park Road to T Ball Fields Resurfacing: Recommended Approval by Director of Parks Director Higley stated that one bid was received from Diamond Construction for $215,000.

COMMISSIONER HICKMAN MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER JONES. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Lincoln Park Playground Resurfacing: Recommended Approval by Executive Director – Executive Director Frericks reported this surface is 10 years old. Staff worked with the company that is installing the surfacing at Wavering Complex and there will be no mobilization fees so we went through the National Purchasing Cooperative BuyBoard Contract. Staff recommends approval to All Inclusive Rec for $105,856 for installation of the surfacing.

COMMISSIONER JONES MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Moorman Park Multi Courts Resurfacing: Recommended Approval by Director of Parks – Director Higley reported resurfacing includes 6 pickleball, foosball and basketball courts. Six bids were received. Staff recommends approval of the bid by All Weather Courts for $59,874.

COMMISSIONER MCGLOTHLIN MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER JONES. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Madison Park Tennis Courts Resurfacing: Recommended Approval by Director of Parks – Director Higley reported six proposals were submitted. Staff recommends approval of the bid from All Weather Courts for $26,428.

COMMISSIONER JONES MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER MCGLOTHLIN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Lorenzo Bull House Roofing: Recommended Approval by Executive Director - Executive Director Frericks stated new shingles will be installed on the roof and on the flat surface the seamless cellophane membrane that expands and contracts similar to what was done on the east porch last year. Staff recommends approving bid by Full Service Roofing for $40,468.

COMMISSIONER HOGGE MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER GRIMM. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Paul Dennis Complex Restroom Tuckpointing: Recommended Approval by Director of Parks – Director Higley reported that 3 bids were submitted. Staff recommends approval of Huber Masonry and Construction for $3,230.

VICE PRESIDENT HOLTHAUS MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Paul Dennis Complex Restroom Painting: Recommended Approval by Director of Parks – Director Higley reported two bids were received. Staff recommends approving low bid from Johnson Painting for $2,901.

COMMISSIONER JONES MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER MCGLOTHLIN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Paul Dennis Complex Shelter Renovations: Recommended Approval by Executive Director – Executive Director Frericks stated the building will be wrapped with metal and a metal roof. Park District will be donating $12,000 in materials for Derhake Const. to install these materials. Titan Wheel has donated $5,000. Staff recommends accepting low bid of $14,000 by Derhake Const.

COMMISSIONER JONES MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER MCGLOTHLIN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED

Adams County Bicentennial Mormon Migration Interpretive Sign to be Located in Clat Adams Park: Recommended Approval by Executive Director – Executive Director Frericks reported the 50-day public comment period has passed and no public comments were made. Staff recommends approval of the sign at Clat Adams.

COMMISSIONER JONES MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER HOGGE. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED

Adams County Bicentennial Thompson, Work and Burr Interpretive Sign to be Located in Madison Park: Recommended Approval by Executive Director – Executive Director Frericks stated the 50-day public comment time period has passed with no comments.

VICE-PRESIDENT HOLTHAUS MADE A MOTION TO APPROVE AS RECOMMENDED, WHICH WAS SECONDED BY COMMISSIONER JONES. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED

Rotary Club of Quincy Peace Pole Project to be Located at the Villa Kathrine: Information Only by Executive Director – Executive Director stated the 50-day public comment time period is initiated. Adams County Bicentennial Presidential Interpretive Sign to be Located in Washington Park: Information Only by Executive Director – Executive Director Frericks reported they are asking for a presidential sign. This starts the 50-public comment time period.

COMMISSIONER JONES MADE A MOTION TO SUSPEND THE RULES, WHICH WAS SECONDED BY COMMISSIONER HICKMAN . UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Discussion was held on the reasoning for the sign and the 50-day time period.

COMMISSIONER JONES MADE A MOTION TO RETURN TO REGULAR SESSION, WHICH WAS SECONDED BY COMMISSIONER HOGGE. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Adams County Bicentennial Time Capsule and Plaque to be Located in Washington Park: Information Only by Executive Director – Executive Director Frericks reported this starts the 50-day public comment time period.

PUBLIC INPUT- None.

ADJOURNMENT

With no other business to discuss at 6:57 P.M., COMMISSIONER JONES MADE A MOTION, SECONDED BY VICE-PRESIDENT HOLTHAUS TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED. Meeting adjourned.

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