Quincy Reporter

Quincy Park District Board of Commissioners met Dec. 11.

Here are the minutes provided by the board:

ROLL CALL

President Philpot called the meeting to order and upon the roll being called the following members were physically present at said location: President Mark Philpot, Vice-President Trent Lyons, Commissioner Alan Hickman, Commissioner Barbara Holthaus, Commissioner Patty McGlothlin, Commissioner John Frankenhoff, and Commissioner Jarid Jones. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, and Board Attorney-David Penn.

Members Absent: Director of Marketing/Operations-Marcelo Beroiza.

President Philpot led the room in the Pledge of Allegiance.

PUBLIC HEARING: FY 2025 BUDGET & APPROPRIATION, ORDINANCE NO. 24-06: President Philpot inquired if there are any public comments to report. There were none. COMMISSIONER JONES MADE A MOTION TO ADJOURN THE PUBLIC HEARING, SECONDED BY VICE PRESIDENT TRENT. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

CONSENT AGENDA

President Philpot asked if there were any objections or changes to the November 13, 2024 Regular Board meeting minutes and the Executive Session November 13, 2024 meeting minutes or to the check register. President Philpot announced they were approved by unanimous consent.

PUBLIC INPUT

John Gebhardt, President of the Friends of Log Cabins Association reported the yearly activities for 2024 at the Log Cabin Village.

BOARD INFORMATION/EDUCATION – None.

CORRESPONDENCE

Friends of the Log Cabins Annual Report of Activities 2024.

VOLUNTEERS/DONATIONS

Dr. David Lieber started a charity through the Quincy Park Foundation and he donated a pickleball machine that will be located at Moorman Park.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks stated that a meeting to discuss additional dredging sites for the marina was held. That work will start mid to late April 2025 and that QBAREA is also a part of the process.

DIRECTORS’ REPORTS

Director Higley added to his report that the Wavering Turf Fields fencing upgrades should be completed by next week. Reservoir Park shelter roof replacement is complete. Adams Fiber will be completing the installation this week at the marina.

Director Earnest did not have anything to add to his report.

Director Bruns reported 2025 recreation calendar and events should be completed by next week along with the website and online registration system.

Director Morgan stated completion of the schedule of events for 2025.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Lyons submitted the financial meeting minutes as his report. Quincy Park Foundation- Commissioner McGlothlin stated they are discussing having a campaign next year. Commissioner Holthaus stated that a budget will be completed for the foundation. Quincy City Planning- Commissioner Jones stated there was no update at this time. Lorenzo Bull House- Vice President Lyons stated that the Miracle on Maine Event was very successful. Commissioner Holthaus said an estimate of 300 people participated.

Personnel- Commissioner Holthaus thanked everyone for their work on the surveys. Quincy Riverfront Development- Commissioner Jones stated they reviewed the master plan.

UNFINISHED BUSINESS- None.

NEW BUSINESS

Fiscal Year 2025 Operating Budget: Recommended Approval by Director of Business Services: Director Earnest stated Budget is being presented for final approval. Staff recommends approval of the FY 2025 budget as presented. COMMISSIONER JONES MADE A MOTION TO APPROVE AS PRESENTED, SECONDED BY VICE PRESIDENT LYONS . COMMISSIONER FRANKENHOFF MADE A MOTION FOR A ROLL CALL VOTE. THERE WAS NO SECOND MOTION FOR A ROLL CALL VOTE. VOICE VOTE WAS HELD. SIX YEAS AND ONE NAY. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

ORDINANCE NO. 24-06: TENTATIVE COMBINED FY2024 BUDGET AND APPROPRIATION: RECOMMENDED APPROVAL BY DIRECTOR OF BUSINESS SERVICES: Director Earnest reported the FY2025 appropriations show $14,572,475 in expenses and $11,413,965 in revenues. Staff recommends approval as presented. VICE PRESIDENT LYONS MADE A MOTION TO APPROVE AS PRESENTED AND COMMISSIONER FRANKENHOFF SECONDED.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER JONES YES

COMMISSIONER HICKMAN YES

COMMISSIONER HOLTHAUS YES

VICE PRESIDENT LYONS YES

PRESIDENT PHILPOT YES

PRESIDENT PHILPOT DECLARD THE MOTION CARRIED.

Quincy Park District 2024-2025 Goals and Objectives 4th Quarter Status Update: Information Only by Executive Director: Executive Director Frericks stated this is provided quarterly for review and is for information only.

Transfer and Close Inactive Bond Debt Retirement Funds: Recommended Approval by Director of Business Services: Director Earnest reported there is a balance in the 2024 GO Bond of $10,422.

Staff recommends closing out the 2024 GO Bond Retirement Fund and moving all remaining funds to the 2024 GO Bond Capital Fund as additional contingency funds. VICE PRESIDENT LYONS MADE A MOTION TO APPROVE AS PRESENTED, SECONDED BY COMMISSIONER JONES. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Quincy Park District Full Union Employee Agreement: Recommended Approval by Executive Director: Executive Director Frericks reported the negotiations between the Park District staff and the union were held on the new three-year contract. Staff recommends approval of the new contract as presented. COMMISSIONER FRANKENHOFF MADE A MOTION TO APPROVE THE CONTRACT AS PRESENTED, SECONDED BY VICE PRESIDENT LYONS. UNANIMOUS. PRESIDENT PHILPOT DECLARD THE MOTION CARRIED.

Executive Director – Salary Increase: Commissioner Holthaus reported a 10% salary increase is recommended. COMMISSIONER HOLTHAUS MADE A MOTION TO APPROVE A SALARY INCREASE AS RECOMMENDED, SECONDED BY COMMISSIONER JONES. UNANIMOUS. SIX YEAS AND ONE NAY. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

PUBLIC INPUT- None.

EXECUTIVE SESSION: In accordance with 5 ILCS, Par. 120/2c, I move that the Board convenes into Executive Session to discuss: (please read item(s) from list) (ROLL CALL VOTE)

1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

3. The selection of a person to full a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.

11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. COMMISSIONER JONES MADE A MOTION WHICH WAS SECONDED BY COMMISSIONER MCGLOTHLIN TO MOVE INTO EXECUTIVE SESSION AT 6:29 p.m.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER JONES YES

COMMISSIONER HICKMAN YES

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

VICE PRESIDENT LYONS YES

PRESIDENT PHILPOT YES

PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

This portion of the Regular meeting adjourned to Executive Session at 6:29 p.m.

At 7:41 PM COMMISSIONER JONES MADE A MOTION, SECONDED BY COMMISSOINER HICKMAN TO GO BACK INTO THE REGULAR MEETING. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

ADJOURNMENT

With no other business to discuss at 7:44 p.m., COMMISSIONER JONES MADE A MOTION, SECONDED BY COMMISSIONER McGLOTHLIN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED. Meeting adjourned.

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