Quincy Reporter

Quincy Park District Board of Commissioners met Nov. 13.

Here are the minutes provided by the board:

ROLL CALL

President Philpot called the meeting to order and upon the roll being called the following members were physically present at said location: President Mark Philpot, Vice-President Trent Lyons, Commissioner Alan Hickman, Commissioner Barbara Holthaus, Commissioner Patty McGlothlin, Commissioner John Frankenhoff, and Commissioner Jarid Jones. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, Director of Marketing/Operations-Marcelo Beroiza, and Board Attorney-David Penn. Members Absent: None.

President Philpot led the room in the Pledge of Allegiance.

CONDUCT OF PUBLIC HEARING CONCERNING THE INTENT OF THE BOARD OF PARK COMMISSIONERS OF THE DISTRICT TO SELL $1,171,000 GENERAL OBLIGATION PARK BONDS FOR PARK PURPOSES:

COMMISSIONER JONES MADE A MOTION TO OPEN THE PUBLIC HEARING AND WAS SECONDED BY COMMISSIONER LYONS.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner Holthaus Yes

Commissioner Frankenhoff Yes

Commissioner McGlothlin Yes

Commissioner Jones Yes

Commissioner Hickman Yes

Vice President Lyons Yes

President Philpot Yes

President Philpot Declared The Motion Carried

There was no discussion or correspondence and no comments from the public.

COMMISSIONER HOLTHAUS MADE A MOTION TO CLOSE WHICH WAS SECONDED BY COMMISSIONER MCGLOTHLIN.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner Frankenhoff Yes

Commissioner McGlothlin Yes

Commissioner Jones Yes

Commissioner Hickman Yes

Commissioner Holthaus Yes

Vice President Lyons Yes

President Philpot Yes

President Philpot Declared The Motion Carried

PUBLIC HEARING: NOTICE OF PROPOSED PROPERTY TAX INCREAASE FOR THE QUINCY PARK DISTRICT – 2024 PROPERTY TAX LEVY ORDINANCE NO. 24-05. COMMISSIONER JONES MADE A MOTION TO OPEN THE PUBLIC HEARING AND WAS SECONDED BY COMMISSIONER HICKMAN.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner McGlothlin Yes

Commissioner Jones Yes

Commissioner Hickman Yes

Commissioner Holthaus Yes

Commissioner Frankenhoff Yes

Vice President Lyons Yes

President Philpot Yes

President Philpot Declared The Motion Carried

There was no correspondence or comments from the public.

COMMISSIONER JONES MADE A MOTION TO CLOSE WHICH WAS SECONDED BY COMMISSIONER LYONS.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner Jones Yes

Commissioner Hickman Yes

Commissioner Holthaus Yes

Commissioner Frankenhoff Yes

Commissioner McGlothlin Yes

Vice President Lyons Yes

President Philpot Yes

President Philpot Declared The Motion Carried

CONSENT AGENDA

President Philpot asked if there were any objections or changes to the October 9, 2024 Regular Board meeting minutes, Executive Session meeting minutes or to the check register. President Philpot announced they were approved by unanimous consent.

PUBLIC INPUT – None.

BOARD INFORMATION/EDUCATION

Chris Collins-National Park Service is the Site Superintendent for the New Philadelphia Historic Site located in Barry, Illinois. He advised the Board that a Market Research Study is being conducted by RRC for the National Park Service to collect data on what visitors expect to see. The report should be available in Spring 2025.

CORRESPONDENCE – None.

VOLUNTEERS

Executive Director thanks the Nature Trails volunteers that help out monthly. Also the volunteers on The QU Day of Caring where 200 students along with the coaches worked in the various parks.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks added to his report that he, Glen Sanders, Jeff Rakers and Mike Klingner met with the new project manager Nate Daniel for the Small Boat Harbor and showed him the full scope of the QBAREA project.

DIRECTORS’ REPORTS

Director Higley reported that mulching leaves and winterizing restrooms continues to prepare for winter.

Director Earnest advised that Adams Fiber has started installing the wifi project at the marina. Director Bruns reported that staff is planning the 2025 recreation schedule. Special Pops Dinner and Dance will be held on December 4, 2024.

Director Morgan Irrigation lines will be blown out next week.

Director Beroiza did not have anything to add to his report.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Lyons submitted the financial meeting minutes as his report. Quincy Park Foundation- Commissioner Holthaus said there was nothing new to report. Quincy City Planning- Commissioner Jones stated there was no update at this time. Lorenzo Bull House- Vice President Lyons reported that financially they are doing well. The next fundraiser Tea at the Mansion followed by Christmas on Maine December 7th, from 4 to 8 in conjunction with the Art Center and Quincy Museum.

Personnel- Commissioner Holthaus said everyone should have received the summary of the evaluations and she will speak about that more in closed session later on.

Quincy Riverfront Development- Commissioner Jones said there was nothing new to report. UNFINISHED BUSINESS- None.

NEW BUSINESS

RESOLUTION NO. 24-04: Quincy Park District Board of Commissioners Regular Meeting Dates for 2025: Recommended Approval by Executive Director:

COMMISSIONER JONES MADE A MOTION TO ACCEPT THE DATES AS PRESENTED WHICH WAS SECONDED BY COMMISSIONER HOLTHAUS. THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Hickman Yes

Commissioner Holthaus Yes

Commissioner Frankenhoff Yes

Commissioner McGlothlin Yes

Commissioner Jones Yes

Vice President Lyons Yes

President Philpot Yes

President Philpot Declared The Motion Carried

Designation of Delegate and Alternates for the Illinois Association of Park Districts (IAPD) Annual Meeting: Recommended approval by Executive Director: Executive Director Frericks reported staff recommends the following Board members Mark Philpot, Trent Lyons, John Frankenhoff and Alan

Hickman as the Delegates and Brian Earnest as the Alternate.

COMMISSIONER HOLTHAUS MADE A MOTION TO ACCEPT THE DELEGATES AS PROPOSED, SECONDED BY COMMISSONER MCGLOTHLIN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

ORDINANCE NO. 24-05: Authorizing the 2024 Property Tax Levy: Recommended Approval by Director of Business Services. Director Earnest stated this ordinance was presented at the last Board meeting and no changes were requested. He stated a correction on the staff rec should be an 11% increase rate aggregate levy versus what was on there of 111%. Staff recommends approval of Ordinance 24-05 as presented.

COMMISSIONER LYONS MADE A MOTION TO ACCEPT THE ORDINANCE AS PRESENTED, SECONDED BY COMMISSIONER HICKMAN.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner Holthaus Yes

Commissioner Frankenhoff Yes

Commissioner McGlothlin Yes

Commissioner Jones Yes

Commissioner Hickman Yes

Vice President Lyons Yes

President Philpot Yes

President Philpot Declared The Motion Carried

FY2025 Operating Budget: by Director of Business Services For Review Only: Director Earnest reviewed the proposed 2025 operating budget with the Commissioners.

ORDINANCE NO. 24-06: Tentative Combined FY2024 Budget & Appropriation: For Review Only: Director Earnest reviewed Ordinance No. 24-06 with the Board.

Set Interest Rate, Amount of Annual 2025 GO Bond ($1,171,000) for Sale, and Self-Fund the Purchase: Recommended Approval by Director of Business Services: Director Earnest reported the 2025 GO Bond is used for capital projects and equipment purchases. Staff recommends approval of the 4% interest rate for the bonds.

COMMISSIONER LYONS MADE A MOTION TO APPROVE THE SET INTEREST RATE AS PRESENTED, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Quinsippi Island Shelter Replacement: Recommended Approval by Director of Parks: Director Higley stated this is a 2025 GO Bond project. Budget for replacement was $250,000. four bids were received. Low bid was $218,000 from Petty Construction. Staff recommends approval of the low bid.

COMMISSIONER MCGLOTHLIN MADE A MOTION TO APPROVE THE BID AS PRESENTED, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Golf Cars at Westview Golf Course: Recommended Approval by Director of Golf: Director Morgan reported one bid from TNT Golf Car. Delivery is expected in the spring of 2025 for the total bid of $69,900 after trade-ins. Staff recommends approval of the low bid from TNT Golf Car.

COMMISSIONER HOTLHAUS MADE A MOTION TO ACCEPT THE BID AS PRESENTED, SECONDED BY COMMISSIONER MCGLOTHLIN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

ORDINANCE NO. 24-07: Authorization to Conduct a Public Sale of Surplus Property: Recommended Approval by Executive Director: Executive Director Frericks stated the Park District inherited a 20 foot Brunswick Marine Fish and Ski Boat. An ad in the local newspaper will be placed for sale with all proceeds going into the marina fund. Staff recommends Board approve and authorize staff to proceed with the sale of surplus equipment.

COMMISSIONER LYONS MADE A MOTION TO APPROVE THE ORDINANCE AS PRESENTED, SECONDED BY COMMISSIONER JONES.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner Frankenhoff Yes

Commissioner McGlothlin Yes

Commissioner Jones Yes

Commissioner Hickman Yes

Commissioner Holthaus Yes

Vice President Lyons Yes

President Philpot Yes

President Philpot Declared The Motion Carried

2025 Shelter/Special Event/Services Fees: Recommended Approval by Director of Business Services:

FY 2025 Art Keller Marina Fees: Recommended Approval by Director of Parks FY 2025 Westview Golf Course Fees: Recommended Approval by Director of Golf FY 2025 Indian Mounds Pool Fees: Recommended Approval by Director of Program Services FY 2025 Showmobile Fees: Recommended Approval by Director of Program Services FY 2025 Financial Assistance Program: Recommended Approval by Director of Business Services FY 2025 Athletic Surface Fees: Recommended Approval by Director of Program Services FY 2025 Batting Cage Fees: Recommended Approval by Director of Program Services

COMMISSIONER JONES MADE A MOTION TO APPROVE ALL OF THE ABOVE LISTED 2025 FEES AS RECOMMENDED, SECONDED BY COMMISSIONER MCGLOTHLIN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

PUBLIC INPUT- None.

EXECUTIVE SESSON: In accordance with 5 ILCS, Par. 120/2c, COMMISSIONER PHILPOT MOVED THAT THE BOARD CONVENE INTO EXECUTIVE SESSION TO DISCUSS:

1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

COMMISSIONER PHILPOT MADE A MOTION WHICH WAS SECONDED BY COMMISSIONER JONES TO MOVE INTO EXECUTIVE SESSION.

The Following Roll Call Votes Were Cast And Recorded:

Commissioner McGlothlin Yes

Commissioner Jones Yes

Commissioner Hickman Yes

Commissioner Holthaus Yes

Commissioner Frankenhoff Yes

Vice President Lyons Yes

President Philpot Yes

This portion of the Regular meeting adjourned to Executive Session at 6:40 p.m.

ADJOURNMENT

With no other business to discuss at 7:10 p.m., COMMISSIONER McGLOTHLIN MADE A MOTION, SECONDED BY COMMISSIONER HICKMAN TO ADJOURN THE MEETING. UNANIMOUS. VICE PRESIDENT LYONS DECLARED THE MOTION CARRIED. Meeting adjourned.

https://www.quincyparkdistrict.com/wp-content/uploads/2024/12/12-11-2024-Board-Packet.pdf