Quincy Reporter

Quincy Park District Board of Commissioners met Oct. 9.

Here are the minutes provided by the board:

ROLL CALL

Vice President Lyons called the meeting to order and upon the roll being called the following members were physically present at said location: Vice-President Trent Lyons, Commissioner Alan Hickman, Commissioner Barbara Holthaus, Commissioner Patty McGlothlin, Commissioner John Frankenhoff, and Commissioner Jarid Jones. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, Director of Marketing/Operations-Marcelo Beroiza, and Board Attorney-David Penn. Members Absent: President Philpot.

Vice President Lyons led the room in the Pledge of Allegiance.

CONSENT AGENDA

Vice President Lyons asked if there were any objections or changes to the September 11, 2024 Regular Board meeting minutes or to the check register. Vice President Lyons announced they were approved by unanimous consent.

PUBLIC INPUT – None.

BOARD INFORMATION/EDUCATION – None.

CORRESPONDENCE – None.

VOLUNTEERS – None.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks reminded the Board that IPRA/IAPD conference in January is approaching and asked them to let him know if they would be attending.

DIRECTORS’ REPORTS

Director Higley did not have anything to add to his report.

Director Earnest did not add to his report.

Director Bruns stated that fall soccer program at Paul Dennis ends tonight. The batting cage closes on October 14th and re-opens 1st of April next year.

Director Morgan reported the new irrigation system has been installed. A walk through and training are scheduled.

Director Beroiza stated that Quincy University volunteers spent time helping the Park District.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Lyons submitted the financial meeting minutes as his report.

Quincy Park Foundation- Commissioner Holthaus did not have anything to report.

Quincy City Planning- Commissioner Jones did not add anything at this time.

Lorenzo Bull House- Commissioner Holthaus stated that the Quincy Museum, the Art Center and the Lorenzo Bull House are coordinating an evening fundraiser, A Miracle on Maine Street, on December the 7th. Each site will have a different program that evening.

Personnel- Commissioner Holthaus stated she will be handing out the evaluation timeline and the survey should be completed by November 1st.

Quincy Riverfront Development- Commissioner Jones reported the splash pad and Amphitheater were discussed.

UNFINISHED BUSINESS- None.

NEW BUSINESS

Order Calling a Public Hearing to Sell General Obligation Bonds and to Publish a BINA Notice: Recommended Approval by Board President. - Director Earnest stated BINA requires the Board President to authorize the publication notice to be published no less than 7 days and no more than 30 days before the date of public hearing. The Order calling a public hearing to sell General Obligation Bonds will be on November 13th at the regular Board meeting. BINA Notice will be in the amount of $1,171,000 and recover the proposed annual GO Bond in that same amount. Staff recommends the Board President to authorize a BINA Hearing and public notice to be published as presented.

Resolution No. 24-02: “Truth in Taxation” Act Resolution: Recommended Approval by Executive Director – Director Earnest reported the proposed Tax Levy increase will be more than 5% therefore a black box publication and public hearing at the November 13th hearing is required. Staff recommends approval of the Resolution as presented. COMMISSIONER HOLTHAUS MADE A MOTION TO APPROVE THE RESOLUTION AS PRESENTED AND WAS SECONDED BY COMMISSIONER JONES.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER JONES YES

COMMISSIONER HICKMAN YES

VICE PRESIDENT LYONS YES

VICE PRESIDENT LYONS DECLARED THE MOTION CARRIED

Bid for Wavering Park All-Inclusive Playground/Restroom/Shelter (OSLAD Grant): Recommended Approval by Executive Director – Executive Director reported in spring of last year we were notified by the Department of Natural Resources we are the recipient of a 50/50 cost sharing match. Four bids were received last week. Low bid from Derhake Construction for $1,030,400. Funds will consist of $400,000 from the GO Bond and $400,000 from the Capital Development Fund and $600,000 from the Illinois Department of Natural Resources/OSLAD grant. Staff recommends approval of low bid from Derhake Construction to complete the playground/restroom/shelter to be installed in Wavering Park. COMMISSIONER FRANKENHOFF MADE A MOTION TO APPROVE AS PRESENTED AND WAS SECONDED BY COMMISSIONER McGLOTHLIN. UNANIMOUS. VICE PRESIDENT LYONS DECLARED THE MOTION CARRIED.

ORDINANCE NO. 24-05: Authorizing the 2024 Property Tax Levy: Discussion Only by Director of Business Services - Direct Earnest stated the proposed levy for 2024 property taxes only include aggregate taxes and are not for bond repayment. These taxes are essential to provide revenue for general purposes and special operational expenses. This levy of $2,772,451 may increase the District’s revenue by $271,017 representing an 11% tax revenue increase. This is based on the EAV increasing 8%. However this EAV is not likely to happen so we have budgeted a levy of $2,677,932 which may increase the revenue by $176,498 which represents a 3.5% tax revenue increase. This would result in a 2024 aggregate tax rate of .3202% versus the .3184 for 2023. The final tax levy will be presented at the November Board meeting. This is for discussion only. Resolution No. 24-03: A Resolution Supporting the City of Quincy in Their Application for the Illinois Transportation Enhancement Program Grant: Recommended Approval by Executive Director – Executive Director Frericks reported that the City has requested this support to provide sidewalks from the Tom Avery Camp Bridge to the Quintron parking lot up to Koch’s Lane on both sides of 18th Street. Approval of resolution does not hold the Park District responsible for any funding. Executive Director recommends approval of Resolution No. 24-03 as presented. COMMISSIONER HOLTHAUS MADE A MOTION TO APPROVE AS PRESENTED, SECONDED BY COMMISSIONER FRANKEHOFF.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER JONES YES

COMMISSIONER HICKMAN YES

COMMISSIONER HOLTHAUS YES

VICE PRESIDENT LYONS YES

VICE PRESIDENT LYONS DECLARED THE MOTION CARRIED

Quincy Park District Annual Capital Project Bond List: Recommended Approval by Executive Director – Executive Director Frericks stated this was initially presented at the August meeting and then again in September. Executive Director Frericks recommends approval of the Annual Capital Project Bond List as presented. COMMISSIONER FRANKENHOFF MADE A MOTION TO APPROVE AS PRESENTED, SECONDED BY COMMISSIONER HOLTHAUS. UNANIMOUS. VICE PRESIDENT LYONS DECLARED THE MOTION CARRIED.

Quincy Park District 2025-2026 Goals and Objectives: Recommended Approval by Executive Director - Executive Director Frericks reported this is the third time this has been presented to the Board and Staff recommends approval as presented. COMMISSIONER HICKMAN MADE A MOTION TO APPROVE AS PRESENTED SECONDED BY COMMISSIONER MCGLOTHLIN. UNANIMOUS. VICE PRESIDENT LYONS DECLARED THE MOTION CARRIED.

Quincy Park District 2024-2025 Goals and Objectives 3rd Quarter Status Update: Information Only by Executive Director – Executive Director Frericks reported this is the third quarter update. Wavering Turf Fields Additional Fencing: Recommended Approval by Director of Parks – Director Bruns stated this is for some additional fencing and netting for safety concerns. Three proposals were received. Low bid was from Hickman Fencing and Windows for $16,995. Staff recommends awarding to Hickman Fencing and Windows. COMMISSIONER FRANKENHOFF MADE A MOTION TO APPROVE AS PRESENTED, SECONDED BY COMMISSIONER JONES. UNANIMOUS. VICE PRESIDENT LYONS DECLARD THE MOTION CARRIED.

Lorenzo Bull House Porch Roof Repair: Recommended Approval by Director of Parks – Director Higley reported that holes in the roof were found during some work on the porch. A seamless silicone membrane that expands and retracts with the surface will be installed. One quote was received from Full Service Roofing’s bid was for $3,794. These funds will come from the museum fund. Staff recommends accepting the bid from Full Service Roofing. COMMISSIONER JONES MADE A MOTION TO APPROVE AS PRESENTED, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. VICE PRESIDENT LYONS DECLARED THE MOTION CARRIED.

Recreational Programming 2024 Overview: Discussion Only by Director of Program Services - Director Bruns stated these are the yearly reports of attendance and finance records for the programs we provide. The pool had the highest attendance this year since 2012. Attendance was very good in all areas. 7th and 8th grade soccer was a new program and we will continue this next year. Pickleball lessons were very popular and went over well.

FY 2025 Shelter/Special Events/Services Fees: Discussion Only by Director of Business Services – Director Earnest said the Park District annually reviews fees. Staff recommends increasing the Special Event fee from $55 to $60. And the additional service fee from $30 to $40. Fiscal impact would be an increase of $900 from special events annually.

FY 2025 Art Keller Marina Fees: Discussion Only by Director of Parks – Director Higley reported the marina budget includes $35,000 for dredging for next year. Staff recommends increasing the slip fee $0.10 per square foot. At the new rate the owner of a 20 by 10 foot boat slip would pay $744 annually. The new fee will be $3.72 per square foot. The private boat houses will be $2.29 per square foot.

FY 2025 Westview Golf Course Fees: Discussion Only by Director of Golf – Director Morgan stated Staff recommends raising fees to offset rising costs.

FY 2025 Indian Mounds Pool Fees Discussion Only by Director of Program Services – Director Bruns reported staff is requesting a quarter increase in admission prices raising it to $4.00. Season pass individual will be raised $5 to $50. And the birthday splash raising it $5. Pool parties will remain the same.

FY 2025 Showmobile Fees Discussion Only by Director of Program Services – Director Bruns reported that last year we raised it $25 and staff is recommending no increase in fees for this year. FY 2025 Financial Assistance Program: Discussion Only – Director Earnest reported that Staff recommends to continue to determine eligibility by those receiving food stamps from the Illinois Department of Human Services for programs and activities. We also offer 100 vouchers for families that do not currently utilize food stamps. Eligibility is based on the Quincy Housing Authority Section 8 income guides and offers the same 75% off all programs and activities.

FY 2025 Athletic Surface Fees: Discussion Only by Director of Program Services – Director Bruns stated that Staff recommends a $10 increase in all fees for field rentals.

FY 2025 Batting Cage Fees: Discussion Only by Director of Program Services – Director Bruns reported Staff recommends most fees to go up a quarter to cover minimum wage increases.

PUBLIC INPUT- None.

EXECUTIVE SESSON: In accordance with 5 ILCS, Par. 120/2c, COMMISSIONER FRANKENHOFF MOVED THAT THE BOARD CONVENE INTO EXECUTIVE SESSION TO DISCUSS: 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

COMMISSIONER FRANKENHOFF MADE A MOTION WHICH WAS SECONDED BY COMMISSIONER MCGLOTHLIN TO MOVE INTO EXECUTIVE SESSION.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER JONES YES

COMMISSIONER HICKMAN YES

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

VICE PRESIDENT LYONS YES

This portion of the Regular meeting adjourned to Executive Session at 6:51 p.m.

ADJOURNMENT

With no other business to discuss at 7:10 p.m., COMMISSIONER McGLOTHLIN MADE A MOTION, SECONDED BY COMMISSIONER HICKMAN TO ADJOURN THE MEETING. UNANIMOUS. VICE PRESIDENT LYONS DECLARED THE MOTION CARRIED. Meeting adjourned.

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