Quincy Reporter

Quincy Park District Board of Commissioners met Sept. 11.

Here are the minutes provided by the board:

ROLL CALL

President Philpot called the meeting to order and upon the roll being called the following members were physically present at said location: President Mark Philpot, Vice-President Trent Lyons, Commissioner Alan Hickman, Commissioner Barbara Holthaus, Commissioner Patty McGlothlin, Commissioner John Frankenhoff, and Commissioner Jarid Jones. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, Director of Marketing/Operations-Marcelo Beroiza, and Board Attorney-David Penn. Members Absent: None.

President Philpot led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Philpot asked if there were any objections or changes to the August 14, 2024 Regular Board meeting minutes or to the check register. President Philpot announced they were approved by unanimous consent.

PUBLIC INPUT

Whitney Mintert represented Gem City Concerts reported the two concerts this year in May and June averaged 3,700 attendees per night. Plans for next year’s concerts will be located at Lincoln Park.

BOARD INFORMATION/EDUCATION

President Philpot reported that he and Executive Director Frericks met with the Mayor regarding the potential for installation of a splash pad south of Clat Adams Park. Executive Director Frericks added that the City will use funding from Senator Tracy. The Park District would maintain the landscape and the City would maintain the fountain.

CORRESPONDENCE

Executive Director Frericks noted that John Gephardt wanted the Board to receive this flyer in reference to the 16th Annual Frontier Settlement Days on September 14th.

VOLUNTEERS

Executive Director Frericks thanked all of the soccer coaches and nature trail volunteers who help staff.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks had nothing to add to his report.

DIRECTORS’ REPORTS

Director Higley reported that gutter repair has started at the Lorenzo Bull House. Also dredging has begun at the Marina.

Director Earnest reported on the PPRT stating that overall we have received 58% of what we received last year. We will receive two more disbursements this year.

Director Bruns reported the Annual Fall Festival at the batting cage area on October 2nd. Fall programs are running well this year.

Director Morgan stated there are only four more holes for irrigation to be completed and rounds are up 4,094 this year over last year.

Director Beroiza did not have anything to add to his report.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Lyons submitted the financial meeting minutes as his report. Quincy Park Foundation- Commissioner McGlothlin reported a new appointee was introduced. Quincy City Planning- Commissioner Jones said there was nothing to add at this time. Lorenzo Bull House- Commissioner Holthaus reported the following activities in October is the House Tour and the Band Parade. November will host a fundraiser, Tea at the Mansion. Commissioner Lyons stated financially they are healthy at this time.

Personnel- Commissioner Holthaus reminded the Board that evaluation surveys are to be completed by the end of October.

Quincy Riverfront Development- Commissioner Jones discussion was held about the possibility of a splash pad installation south of Clat Adams.

UNFINISHED BUSINESS- None.

NEW BUSINESS

Quincy Park District Annual Capital Project Bond List: Discussion Only by Executive Director. Executive Director Frericks stated this list was given to the Board at the Planning Session. Final Approval at the October 9th meeting.

Quincy Park District 2025-2026 Goals and Objectives: Discussion Only by Executive Director. Executive Director Frericks reported this list was also presented at the Planning Session and staff has made small changes. It will be presented next month for final approval.

ORDINANCE NO. 24-04: An Ordinance Amending the Quincy Park District Public Park Use Ordinance: Recommended Approval by Director of Business Services. Executive Director Frericks stated due to the popularity of Washington Park there are vendors who are not a part of the Farmer’s Market that want to set up in the Park and this allows that to take place. COMMISSINER FRANKENHOFF MADE A MOTION TO APPROVE STAFF RECOMMENDATION, SECONDED BY COMMISSIONER JONES. THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER JONES YES

COMMISSIONER HICKMAN YES

VICE PRESIDENT LYONS YES

PRESIDENT PHILPOT YES

PRESIDENT PHILPOT DECLARED THE MOTION CARRIED

Quincy Park District Proposed Salary Administration Program, 2024: Recommended Approval by Executive Director Executive Director stated the Board amends the salary administration program each year for the District’s full-time non-union staff. Due to the new Federal mandate and other increases it is projected it is going to be $109,635 above current budgeted amount. VICE PRESIDENT LYONS MADE A MOTION TO APPROVE AS PRESENTED, SECONDED BY COMMISSIONER HOLTHAUS. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

PUBLIC INPUT- None.

ADJOURNMENT

With no other business to discuss at 6:33 p.m., VICE PRESIDENT LYONS MADE A MOTION, SECONDED BY COMMISSIONER MCGLOTHLIN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED. Meeting adjourned.

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