Quincy Reporter

Quincy Park District Board of Commissioners met Aug. 14.

Here are the minutes provided by the board:

ROLL CALL

President Philpot called the meeting to order and upon the roll being called the following members were physically present at said location: President Mark Philpot, Vice-President Trent Lyons, Commissioner Barbara Holthaus, Commissioner Patty McGlothlin, Commissioner John Frankenhoff, and Commissioner Jarid Jones. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, Director of Marketing/Operations-Marcelo Beroiza, and Board Attorney-David Penn. Members Absent: Alan Hickman.

President Philpot led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Philpot asked if there were any objections or changes to the July 10th, 2024 Regular Board meeting minutes or to the check register. President Philpot announced they were approved by unanimous consent.

PUBLIC INPUT

Chris Griggs, a current marina slip renter, requested that the Board keep the Art Keller Marina open, and to restart the Marina Committee.

Darrin Dodd from Q-Town Tournaments requested the Board use some of the $50,000 promised for fencing to be used for netting to be installed in-between the fields at Wavering Park to prevent any foul balls from hitting spectators.

David Grimm a current marina slip renter at the Art Keller Marina asked the Board to not close the marina. PRESIDENT PHILPOT MADE A MOTION TO SUSPEND THE RULES FOR DISCUSSION WHICH WAS SECONDED BY COMMISSIONER FRANKENHOFF. UNANIMOUS.

President Philpot stated that a referendum would allow the community of Quincy to advise the Board how they want to fund the marina going forward. The Board is committed to the marina until 2025. Mr. Griggs stated that previous funds that were raised were turned over to the Park District. Discussion was held on dredging the marina to get a better depth for boat owners. COMMISSIONER PHILPOT MADE A MOTION TO RETURN BACK TO REGULAR SESSION SECONDED BY COMMISSIONER FRANKENHOFF. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION PASSED.

BOARD INFORMATION/EDUCATION

Executive Director Frericks reported the playground depiction on the easel is the playground that was approved by DNR for the OSLAD grant.

CORRESPONDENCE

Commissioner McGlothlin reported the hand out they received tonight is for the Terry Anastas Ride which shows all of the sponsors of this event.

VOLUNTEERS

Executive Director Frericks expressed thanks to all the volunteers that helped and assisted the Park District. Friends of the Trails raised $34,000 with the Terry Anastas Ultimate Ride this year with help from the Rotary Club of Quincy.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks did not add to his report.

DIRECTORS’ REPORTS

Director Higley had nothing to add to his report.

Director Earnest reported that election packets are available at the front desk and they are also available at the county clerk’s website.

Director Bruns reported that Indian Mounds Pool closed Sunday. 12,240 in total attendance for an average of 270 day. It is 1,400 over last year. Youth soccer will start next week at Paul Dennis. Flag football started this week.

Director Morgan stated rounds are up over last year by 3,200. Irrigation work continues. Director Beroiza did not have anything to add to his report.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Lyons submitted the financial meeting minutes and reports. Quincy Park Foundation- Commissioner McGlothlin did not have anything to report. Quincy City Planning- Commissioner Jones did not have anything that related to the Park District. Lorenzo Bull House- Commissioner Holthaus next meeting on Monday, August 12th and on August 22nd membership open house.

Personnel- Commissioner Holthaus stated annual evaluations will start in September. Quincy Riverfront Development- Commissioner Jones motion was passed to make the Riverfront Development Corp. a 501(c)(3).

UNFINISHED BUSINESS- None.

NEW BUSINESS

Independent Audit Report FY2023 Comprehensive Annual Financial Report: Recommended Acceptance by Director of Business Services – Director Earnest reported the auditor has completed her report for the fiscal year 2023 and the report has been presented to the Board. Staff recommends acceptance of the audit as presented. COMMISSIONER HOLTHAUS MADE A MOTION TO ACCEPT REPORT AS PRESENTED, SECONDED BY COMMISSIONER MCGLOTHLIN. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Post-Issuance Tax Compliance Annual Report: Information Only by Director of Business Services. Director Earnest reported this is an annual housekeeping item and no current bond qualifies for this report.

Little People’s Tournament Fees: Recommended Approval by Director of Golf- Director Morgan presented the 2025 new fees stating they are required to offset the minimum wage increases and cost of commodities. COMMISSIONER FRANKENHOFF MADE A MOTION TO ACCEPT THE NEW FEES, SECONDED BY COMMISSIONER HOLTHAUS. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Quinsippi Island Shelter Replacement, Design and Engineering Work and Demolition: Recommended Approval by Director of Parks – Director Higley stated the shelter is on the 2025 Bond project list.

Design and Engineering $14,950. Demolition of the current shelter is $5,200. Staff recommends using $20,150 from the excess GO Bond fund for the design and engineering work and the demolition of the Quinsippi Island Shelter. COMMISSIONER LYONS MADE A MOTION TO APPROVE AS PRESENTED, SECONDED BY COMMISSIONER FRANKENHOFF. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Informational Outdoor Sign at Lorenzo Bull Park to be located at 1600 Maine Street by Friends of the Lorenzo Bull House: Recommended Approval by the Executive Director – Executive Director Frericks reported the Friends of Lorenzo Bull House have requested the placement of a sign on the corner of

16th and Maine. It has passed the 50-day public comment period. Staff recommends approval of the placement of the outdoor sign at the Lorenzo Bull House. COMMISSIONER LYONS MADE A MOTION TO APPROVE THE PLACEMENT OF THE SIGN, SECONDED BY COMMISSIONE JONES. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

PUBLIC INPUT

Kathleen Hazelback from the Public Library spoke about the Big Read book “The Bear” that will take place in September.

ADJOURNMENT

With no other business to discuss at 6:55 p.m., COMMISSIONER LYONS MADE A MOTION, SECONDED BY COMMISSIONER FRANKENHOFF TO ADJOURN THE MEETING.

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