Quincy Reporter

City of Quincy City Council met Aug. 5.

Here are the minutes provided by the council:

OFFICIAL PROCEEDINGS

REGULAR MEETING

The regular meeting of the City Council was held this day at 7:00 p.m. at the Quincy Public Library, 528 Jersey, with Mayor Michael A. Troup presiding.

The following members were physically present: Ald. Fletcher, Entrup, Bergman, Bauer, Hultz, Mays, Sassen, Rein, Ebbing, Reed, Reis, Uzelac, Holtschlag. 13.

Absent: Ald. Farha. 1.

Ald. Sassen moved Ald. Farha be excused and allowed the usual compensation for this meeting. Motion carried. The minutes of the regular meeting of the City Council held July 29, 2024, were approved on a motion of Ald. Entrup. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn

The City Clerk presented and read the following:

PUBLIC COMMENTS

Dennis Williams invited everyone to a ribbon cutting tomorrow at 10:00 a.m. at Bella Ease for the new John Wood Community College location.

Ernest Hicks stated that city citizens tax money is being spent on construction at city hall and answer to questions should come quickly.

PETITIONS

Revocable Permit for Encroachment of City Right-of-Way from the Quincy Area Convention and Visitors Bureau requesting to display a banner across 5th & Maine Street promoting the BBQ and Bands event benefiting Horizons of Quincy from September 10, 2024, and September 23, 2024. Assistance from the Central Services Department for the installation and removal of the banners is requested. The Department of Utilities and Engineering presents this request subject that the City is not responsible for damage to the banner.

Ald. Uzelac moved the prayer of the petition be granted. Motion carried.

Special Event Application from the St. Peter’s Picnic Committee requesting permission to hold the annual Parish Picnic on Saturday, August 24, 2024, between the hours of 5:00 p.m. and 12:00 a.m. (midnight) at 2600 Maine Street. They request approval of a Live Entertainment/Public Gathering license and the waiver of noise ordinances until 12:00 a.m. (midnight) for live music. The applicant has submitted all required documentation and approval is recommended by the Department of Utilities & Engineering.

Ald. Sassen moved the prayer of the petition be granted and the proper authorities notified. Motion carried. By Niemann General Contracting requesting to rezone property located at 1700 Kochs Lane from R1A (single family residential) to NR1 (neighborhood residential) to allow for the construction of multiple owner-occupied residential dwellings (condominiums).

Ald. Entrup moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

By McDermott Enterprises, LLC requesting a Non-Conforming Use Permit to allow for the continued use of 727-729 North 22nd Street as a two-family residential dwelling (duplex) (zoned R1C).

Ald. Bauer moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

By Briana Graham requesting a Special Permit for Planned Development to allow for overnight dog boarding with no outdoor kennels at 2110 State Street (zoned R1C).

Ald. Sassen moved the petition be received and referred to the Plan Commission for study and to report back. Motion carried.

MONTHLY REPORTS

The monthly reports of the City Clerk, the City Treasurer, the City Comptroller, the Sign & Paint Department, the Street Cleaning Department, the Forestry Division, and the Recycling Division for the month of July, 2024 were ordered received and filed on a motion of Ald. Rein. Motion carried.

ANNUAL FINANCIAL REPORT (AFR) AS OF FISCAL YEAR ENDING APRIL 30, 2023

Ald. Rein moved to receive and file the report. Motion carried.

ANNUALTAX INCREMENT FINANCE (TIF) REPORT FOR TIF EAST FOR FISCAL YEAR ENDING APRIL 30, 2023

Ald. Rein moved to receive and file the report. Motion carried.

ANNUAL TAX INCREMENT FINANCE (TIF) REPORT FOR TIF WEST FOR FISCAL YEAR ENDING APRIL 30, 2023

Ald. Rein moved to receive and file the report. Motion carried.

OPEB - ACCOUNTING FOR POST EMPLOYMENT BENEFIT PLANS UNDER GASB 74/75 VALUATION AS OF APRIL 30, 2024

Ald. Rein moved to receive and file the report. Motion carried.

BANK STATEMENTS OF CONDITIONS

The bank statements of condition of the Town & Country Bank Midwest, State Street Bank, and First Bankers Trust as of March 31, 2024, were ordered received and filed on a motion of Ald. Rein. Motion carried.

RESOLUTION

WHEREAS, On December 11, 2023, the Quincy City Council approved the purchase of ammonia monitoring equipment to assist with the detection and monitoring of influent ammonia at the Waste Water Treatment Plant; and,

WHEREAS, upon installation of the ammonia monitoring equipment, Richards Electric of Quincy was contacted to connect the monitoring equipment to the Waste Water Treatment Plant’s SCADA system; and, 

WHEREAS, the work has been completed in a satisfactory manner and an invoice received in the amount of $16,704.63 for all costs associated with this project; and,

WHEREAS, Richards Electric of Quincy, Illinois, the developer of the SCADA system, is considered a sole source provider in accordance with Section 44.056 of the Municipal Code of the City of Quincy; and,

WHEREAS, funding for this service is available in the 2024/2025 Sewer Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice from Richards Electric Motor Company of Quincy in the amount of $16,704.63 be approved for payment.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, on February 12, 2024, the Quincy City Council rejected the bid for the Phase 3 Water Supply Improvement Project which includes modifications and improvements to the existing Water Treatment Plant pump station that will allow for the elevation of pumps above the five-hundred (500) year flood level; and,

WHEREAS, upon the recommendation of the Utilities Committee, and with the approval of the City Council, the Department of Utilities and Engineering proceeded with plans to modify the project to be re-bid and completed in phases to reduce the overall cost of the project; and,

WHEREAS, the Department required the services of an engineering firm to assist with surveying and design services for the rehabilitation of the intake well and grading around the pump station site; and,

WHEREAS, the engineering firm of Klingner and Associates of Quincy, Illinois had the expertise and resources required to complete the work in a timely manner; and,

WHEREAS, the Department has received an invoice in the amount of $11,073.88 for the survey and design services; and,

WHEREAS, funding for this professional service is available in the 2024/2025 Water Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the Mayor and Quincy City Council that the invoice from Klingner and Associates of Quincy, Illinois in the amount of $11,073.88 be approved for payment.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requested bids for the Water Treatment Plant Pump Station Contract “C” Project which includes the rehabilitation of the brick intake well, replacement of 20” and 24” piping, replacement of the stormwater pumping system, and other related improvements; and,

WHEREAS, two (2) bids were received:

Leander Construction

Canton, Illinois $2,068,000.00 (Base & Alternate)

Rees Construction Company

Quincy, Illinois $1,961,000.00 (Base & Alternate)

WHEREAS, the bids have been reviewed by the Director of Public Works and found to be acceptable for consideration; and,

WHEREAS, funding for this project is available in the 2024/2025 Water Fund fiscal year budget; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the Mayor and Quincy City Council that the low bid in the amount of $1,961,000.00 from Rees Construction Company of Quincy, Illinois be accepted, and the Mayor be authorized to sign project documents.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, on December 18, 2023, the Quincy City Council approved the purchase of equipment to dewater biosolids (sewage sludge) at the Waste Water Treatment; and,

WHEREAS, the installation of dewatering equipment requires the extension of the waste activated sludge blowdown line to the building used to house the sludge press; and,

WHEREAS, the Department requested quotes for the purchase of pipe, pipe fittings, and valves required for the extension of the sludge line; and,

WHEREAS, the following quotes were received:

IMCO

Springfield, Illinois $12,289.00

Core and Main

Washington, Illinois $11,919.50

WHEREAS, the Director of Public Works has reviewed the quotes and finds them to be acceptable for consideration; and,

WHEREAS, funding for the purchase is available in the 2024/2025 Sewer Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the low quote in the amount $11,919.50 from Core and Main of Washington, Illinois, be accepted.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy requested proposals for the purchase of a vehicle for use by the Water Treatment Plant staff for the daily collection of routine water samples; and,

WHEREAS, one (1) proposal was received, and the Director of Public Works has reviewed the proposal and finds it to be acceptable for consideration; and,

WHEREAS, the proposal from Shottenkirk Kia of Quincy offers the purchase of a 2025 Kia Sportage at the cost of $31,593.03; and,

WHEREAS, funding for the vehicle purchase is available in the 2024/2025 Water Fund fiscal budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommends to the Mayor and Quincy City Council that the proposal from Shottenkirk Kia of Quincy, Illinois, in the amount of $31,593.03 for the purchase of a 2025 Kia Sportage be accepted.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering requires the purchase of liquid carbon dioxide which is used for the treatment of drinking water at the Water Treatment Plant; and,

WHEREAS, the City recently requested bids for the furnishing and delivery of the chemical for the period beginning on August 1, 2024, and ending on April 30, 2025, and the following bids were received:

Linde, Inc.

Burr Ridge, Illinois $371.00 per ton

Reliant Gases

Pampa, Texas $325.00 per ton

WHEREAS, the Director of Public Works has reviewed the bids and finds them to be acceptable for consideration; and, 

WHEREAS, funding for the chemical purchases is available in the 2024/2025 Water Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the

Mayor and Quincy City Council that the low bid from Reliant Gases of Pampa, Texas for the furnishing of liquid carbon dioxide at the cost of $325.00 per ton be accepted.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities requires the purchase of watermain and pipe fittings used for the repair and maintenance of failed watermains and water service lines, installation of new water services, replacement of lead water service lines, and installation and replacement of fire hydrants; and,

WHEREAS, Core and Main of Washington, Illinois, has submitted quotes totaling $38,055.00 for the purchase of inventoried stock items used for the maintenance and repair of underground water infrastructure; and,

WHEREAS, the Director of Public Works has reviewed the quotes and finds them to be acceptable; and, 

WHEREAS, funding for the inventory stock items is available in the 2024/2025 Water Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and quotes totaling $38,055.00 from Core and Main of Washington, Illinois, be accepted.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the motor controls on dry weather screw pump #1 at the Waste Water Treatment Plant recently failed and required immediate repair; and,

WHEREAS, Richards Electric of Quincy, Illinois was available and had the expertise required to repair the failed equipment in accordance with Section 44.056 of the Municipal Code of the City of Quincy; and,

WHEREAS, the work has been completed in a satisfactory manner and an invoice received in the amount of $10,170.17 for all costs associated with the repair of the failed motor controls; and,

WHEREAS, funding for this repair is available in the 2024/2025 Sewer Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice from Richards Electric Motor Company of Quincy in the amount of $10,170.17 be approved for payment.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Water Treatment Plant requires the purchase of sodium permanganate which is used for the treatment of drinking water; and,

WHEREAS, the Department recently took shipment of 7,275 pounds of Sodium Permanganate from Shannon Chemical Corporation of Malvern, Pennsylvania at the cost of $1.1331 per pound; and,

WHEREAS, funding for the purchase of chemicals is available in the 2024/2025 Water Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice in the amount of $8,243.31 from Shannon Chemical Corporation of Malvern, Pennsylvania, be approved for payment.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City recently located a defective sewer in the 900 block of South 12th Street that required immediate repair; and,

WHEREAS, due to the depth of the sewer, its close proximity to other utilities, and lack of equipment needed to safely excavate the site, the City required the services of a private contractor to make the emergency repair; and,

WHEREAS, Rees Construction Company of Quincy was qualified and had the equipment and expertise required to make the repair in a timely manner under Section 44.056 of the Municipal Code of the City of Quincy; and,

WHEREAS, the repair work has been completed in a satisfactory manner and an invoice received in the amount of $45,418.41 for all costs associated with this work; and,

WHEREAS, funding for this repair is available in the 2024/2025 Sewer Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice from Rees Construction Company of Quincy, Illinois in the amount of $45,418.41 be approved for payment.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, on February 21, 2023, the Quincy City Council approved the purchase of secondary flood insurance coverage for the Waste Water Treatment Plant; and,

WHEREAS, the Department has received notification from its insurance broker that the flood insurance policy expires on August 5, 2024; and,

WHEREAS, the annual cost for the renewal of the flood insurance policy is $8,235.00; and,

WHEREAS, the Director of Public Works has reviewed the terms and financial summary for the policy and finds them to be acceptable; and,

WHEREAS, funding for this expenditure is available in the 2024/2025 Sewer Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and the Utilities Committee recommend to the Mayor and Quincy City Council that the flood insurance premium payment in the amount of $8,235.00 to Wright National Flood Insurance Company of St. Petersburg, Florida, be approved for payment.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Ebbing, and on the roll call each of the 13 Aldermen voted yea, with absent. Motion carried.

ORDINANCE

Second presentation of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 82 (No Parking Zones) Of The Municipal Code Of The City Of Quincy Of 2015. (“No Parking Zone” on both the west and east sides of North 30th Street between Broadway and Chestnut Streets, and that prior parking restrictions on this section of North 30th Street be removed.)

ORDINANCE

Second presentation of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 82 (No Parking Zones) Of The Municipal Code Of The City Of Quincy Of 2015. (Adding parking in the parkway on the east side of North 2nd Street, from Locust Street north to the alley.)

ORDINANCE

First presentation of an Ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. (Rezone 2251 North 5th Street from R1C (single-family residential) to C2 (general commercial) and 2301 North 5th Street from R1A (single-family residential) to C2 (general commercial), to allow for further commercial use

ORDINANCE

First presentation of an Ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (To allow for outdoor storage at 330 South 5th Street, 419 Kentucky Street and 421 Kentucky Street.)

ORDINANCE

First presentation of an Ordinance entitled: An Ordinance Providing For The Issuance Of Not To Exceed $21,000,000 General Obligation Bonds Of The City Of Quincy, Adams, County, Illinois, For The Purpose Of Financing Water And Sewer Projects, Providing For The Levy And Collection Of A Direct Annual Tax Sufficient To Pay The Principal And Interest On Said Bonds, And Authorizing The Sale Of Said Bonds To The Purchaser Thereof.

ORDINANCE

First presentation of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 72 (Rules Of The Road) And Title I (Rules Of Construction; General Penalty) Of The Municipal Code Of The City Of Quincy Of 2015. (Amend Seat Belt violations to a notice of violation (NOV) with the fine set at $75.)

REPORT OF FINANCE COMMITTEE

Mike Rein

Jack Holtschlag

Anthony E. Sassen

Eric Entrup

Richie C. Reis

sFinance Committee

Ald. Rein, seconded by Ald. Sassen, moved the report be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

NEW BUSINESS

Ald. Rein called up Marty Stegeman, Transit Director, to give a Disabled and Elderly Ridership Report. Ald. Rein moved to refer the report to the Transit Commission to review and come up with alternative solutions. Motion carried.

Ald. Rein moved to close 2931 Woodside Drive to South 30th Street for a block party on September 1, 2024, from 4:00 p.m. to 11:00 p.m. Barricades needed. Motion carried.

The City Council adjourned at 7:51 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/7992