Quincy Reporter

City of Quincy City Council met May 28.

Here are the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. at the Quincy Public Library, 528 Jersey, with Mayor Michael A. Troup presiding.

The following members were physically present: Ald. Fletcher, Entrup, Bergman, Bauer, Hultz, Mays, Ebbing, Reid, Reed, Uzelac, Holtschlag. 11.

Absent: Ald. Farha, Sassen, Rein. 3.

Ald. Bergman moved the absent Aldermen be excused and allowed the usual compensation for this meeting. Motion carried.

Ald. Bergman moved to amend the final vote on TIF Ordinance #1 that shows “Ald. Reis moved for the adoption of the ordinance, as amended with amendment #1 and #3, seconded by Ald. Bergman,” and amend it to “the roll call vote was called by the Chairman,” seconded by Ald. Entrup. Motion carried.

The minutes of the regular meeting of the City Council held May 20, 2024, were approved on a motion of Ald. Bergman as amended. Motion carried.

Legal Counsel: Assistant Corporation Counsel Bruce Alford.

The City Clerk presented and read the following:

PUBLIC COMMENTS

Steve Homan stated that the City needs to be held accountable for the weeds.

Kathleen Helsabeck, Director of the Quincy Public Library, invited everyone to the 2024 Summer Read Kick off on June 1st.

PETITIONS

The Special Event Application from Tieraney Craig, Quincy Brewing Company, 110 North 6th St. requesting permission to hold an artisan-style Maker’s Market on Saturday, June 15th, between the hours of 12:00 p.m. (noon) and 7:00 p.m. in downtown Quincy and close Hampshire St., 6th to 7th Streets; Parking Lot I and Alley, east side of 6th St. adjacent to Parking Lot I from 8:00 a.m. through 7:00 p.m. and the City provide barricades. “No Parking” signs are requested to be placed on Parking Lot I and Hampshire St., 6th to 7th Streets, at the close of business on Friday, June 14th. The Quincy Police Department recommends approval of a Live Entertainment/Public Gathering License. The applicant requests that liquor ordinances be waived to allow for selling liquor outside the licensed premises, consumption and possession of liquor on a public street, and permitting open liquor to leave the licensed premises. All required documentation has been submitted and approval is recommended by the Department of Utilities and Engineering, was tabled for one week by Ald. Uzelac.

Ald. Uzelac moved the prayer of the petition be granted and the proper authorities notified. Motion carried. Special Event Application from Jimmie Patterson requesting permission to hold the “Scoreboard Wing Fest” at The Scoreboard, 234 South 8th Street, on Saturday, June 1, 2024. He requests the closure of York Street, 7th to 8th Streets from 12:00 (noon) to 9:00 p.m. on the day of the event and the City provide barricades. The applicant requests that liquor ordinances be waived to allow consumption and possession of liquor on a public street and sidewalk, permitting open liquor to leave the licensed premises, and selling of liquor outside the licensed premises. The Quincy Police Department recommends approval of a Live Entertainment/Public Gathering License. The applicant has submitted all required documentation and approval is recommended by the Department of Utilities & Engineering. Ald. Uzelac moved the prayer of the petition be granted and the proper authorities notified. Motion carried. By the Quincy Museum, 1601 Maine Street, requesting approval of a Live Entertainment/Public Gathering application for the “Mississippi Valley Historic Auto Club Car Show” on June 9, 2024 from 11:30 a.m. – 3:00 p.m. They plan on using a PA system for announcements.

Ald. Reis moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

ANNUAL REPORT OF PLANNING & DEVELOPMENT

The annual report of the Planning & Development Department for the fiscal year ending April 30, 2005 was ordered received and filed on a motion of Ald. Uzelac. Motion carried.

RESOLUTION

WHEREAS, the Quincy Police Department recently purchased new duty handguns for every police officer in anticipation of adding red dot optics; and

WHEREAS, red dot optics are proven to enhance the shooting accuracy of officers, improve situational awareness and are more effective in high stress situations; and

WHEREAS, red dot optics provide shooters with faster and more accurate target acquisition speed and follow up shots; and

WHEREAS, red dot optics reduce the risk of accidental injury to others, therefore reducing liability; and WHEREAS, we obtained requests for bids for the purchase of 78, Holosun 509T-RD-X2 red dot optics and the top three are as follows:

Clyde Armory – Athens, GA $25,165.14

ACME Sports, Inc, - Seymour, IN $25,350.00

Dana Safety Supply, Inc. – Tampa, FL $25,491.18; and

WHEREAS the quote from Clyde Armory of Athens, Georgia is the lowest quote; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that 78 Holosun 509T-RD-X2 red dot optics be purchased from Clyde Armory, Athens, GA, in the amount of $25,165.14.

Adam C. Yates

Chief of Police

Ald. Mays moved for the adoption of the resolution, seconded by Ald. Hultz, and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the North 17th Street, Cedar to Sycamore Streets, Reconstruction Project which includes the removal and replacement of asphalt paving, curb and gutter, and driveways; and,

WHEREAS, the following bids were received:

Laverdiere Construction

Macomb, Illinois $479,934.00

Million Construction

Quincy, Illinois $456,878.00

Rees Construction

Quincy, Illinois $445,931.40

Engineer’s Estimate $565,606.00

WHEREAS, the bids have been reviewed by the Engineering Manager and found to be acceptable for consideration; and,

WHEREAS, funding for this project is available in the 2024/2025 Capital Ward Fund fiscal year budget; and,

WHEREAS, to allow tor the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project.

NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, the Director of Public Works, and the Central Services Committee recommend to the Mayor and Quincy City Council that the low bid in the amount of $445,931.40 from Rees Construction of Quincy, Illinois, be accepted, and the Mayor be authorized to sign necessary contract documents.

Steve Bange

Engineering Manager

Ald. Fletcher moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

RESOLUTION FOR IMPROVEMENT

UNDER THE ILLINOIS HIGHWAY CODE

BE IT RESOLVED, by the Council of the City of Quincy Illinois that the following described street(s)road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract.

BE IT FURTHER RESOLVED,

1. That the proposed improvement shall consist of Replacement of SN 001-6005 with associated street improvements and construction engineering (Phase lll). $1,021,942,41 REBUILD Illinois bond funds and $228,057.60 MFT funds.

2. That there is hereby appropriated the sum of one million two hundred fifty thousand and zero cents ($1,250,000.00) for the improvement of said section from the Local Public Agency’s allotment of Motor Fuel Tax funds.

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation.

Ald. Reed moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the mowing of grass and weeds on privately-owned properties that are not being property maintained by the property owners; and,

WHEREAS, the Department requested quotes for the purchase of a mower that will be used for the maintenance properties and two (2) quotes were received; and,

WHEREAS, the quote from Hoebing’s, Inc. of Quincy offers the purchase of a fifty-two (52) inch Toro Multi Force Riding Mower at the cost of $9,600.00; and,

WHEREAS, funding for the purchase of the mower is available in the 2024/2025 General Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, the Director of Central Services, and the Central Services Committee recommend to the Mayor and Quincy City Council that the low quote in the amount of $9,600.00 from Hoebing’s, Inc. of Quincy, Illinois, for the purchase of a Toro Multi Force Mower be accepted. Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Service is responsible for the striping of streets and painting of curbs, parking stalls, and intersection crosswalks throughout the City of Quincy; and,

WHEREAS, the Department requires the purchase of six hundred sixty (660) gallons of white paint and eight hundred eighty (880) gallons of yellow paint for the continued maintenance of the City’s streets and curbs; and, WHEREAS, Ingevity Corporation of North Charleston, South Carolina, has been awarded the State of Illinois Procurement contract for the supplying of traffic marking paint at the cost of $13.10 per gallon for white paint and $13.48 per gallon for yellow paint; and,

WHEREAS, funding for the purchase of the paint is available in the 2024/2025 General fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, the Director of Central Services, and the Central Services Committee recommend that normal bidding requirements be waived and the purchase of paint from Ingevity Corporation of North Charleston, South Carolina, in the amount totaling $20,508.40 be approved.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the maintenance and repair of the City’s vehicles and heavy machinery; and,

WHEREAS, the Department requested sealed, competitive bids for the annual purchase of motor oil, hydraulic fluid, and transmission fluid that is required for the maintenance and repair of vehicles and machinery; and,

WHEREAS, the following bids were received:

Prairieland FS, Inc.

Paloma, Illinois $89,778.50

Energy Petroleum

Quincy, Illinois $83,058.80

WHEREAS, the Director of Central Services has reviewed the bids and finds them to be acceptable for consideration; and,

WHEREAS, funding for the purchase of these materials is available in the 2024/2025 Central Garage Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, the Director of Central Services, and the Central Services Committee recommend to the Mayor and Quincy City Council that the low bid in the amount of $83,058.80 from Energy Petroleum of Quincy, Illinois, be accepted.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Entrup moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

RESOLUTION AUTHORIZING ECONOMIC DEVELOPMENT SERVICES AGREEMENT WITH QUINCY AREA CONVENTION & VISITORS BUREAU

WHEREAS, the City of Quincy is committed to improving the quality of life and creating opportunities for its residents and to offering a business-friendly environment for its employers; and

WHEREAS, the City wishes to continue a multimedia tourism/marketing/advertising campaign aimed at increasing group and leisure travel to Quincy, with an emphasis on promoting day-trips and/or overnight stays; and

WHEREAS, the City desires to continue working with the Quincy Area Convention and Visitors Bureau (QACVB) on a comprehensive, multimedia tourism/marketing/advertising campaign to promote Quincy as a travel destination, and WHEREAS, the QACVB says its fee to develop and operate the campaign is $100,000 per year for three years for a total of $300,000.

NOW, THEREFORE, BE IT RESOLVED as follows:

1) that the Mayor and City Clerk on behalf of the City Council execute an Economic Development Service Agreement with QACVB.

2) that the City is authorized to pay the QACVB $100,000 per year for three years for its services through the Economic Development Service Agreement.

3) that the $300,000 over three years shall come from revenue generated by the 1% food and beverage tax.

4) that if the 1% food and beverage tax is not renewed by the City Council, this Economic Development Service Agreement would terminate April 30, 2025.

This Resolution shall be in full force and effect from and after its passage, as provided by law. Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzleac, and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

RESOLUTION

WHEREAS the Insurance Committee recommended the City enter into the LPL Financial LLC Fiduciary Agreement and execute the “Retirement Plan Consulting Program11 (PRCP), and

WHEREAS, the relevant documents needed to execute the Fiduciary (RPCP) investment includes the Retirement Plan Consulting Program Schedule A.

WHEREAS, the City has certain administrative and investment oversight duties and authority as plan sponsor and administrator of the Retirement Plans, and in performing such duties, must act for the exclusive benefit of Retirement Plan participants and their beneficiaries; and

WHEREAS, the City Director of Human Resources and City Comptroller acts as the Authorized Agents for the City sponsored Nationwide 457 plan: and

NOW, THEREFORE BE IT RESOLVED, the City Council authorizes the City Human Resources Director as agent to execute the LPL Financial LLC Agreement and authorizes the Director of Human Resources and Risk Management as an agent to execute the “Retirement Plan Consulting Program (PRCP) as recommended by the Insurance Committee.

Kelly Japcon

Director of Human Resources and Risk Management

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending Section 162.194 (Designation Of Landmarks) Of Chapter 162 (Zoning Regulations) Of Title XV (Land Usage) Of The Municipal Code Of The City Of Quincy Of 2015. (2325 Maine Street)

Ald. Reis moved to table the ordinance for one week, seconded by Ald. Ebbing. Motion carried.

ORDINANCE

First reading of an Ordinance entitled: An Ordinance Amending The 2024-2025 Fiscal Year Budget. (Increase budget in the amount of $12,000 for health insurance for a new employee. Increase expenditure budget in the amount of $18,825 to Event Underwriting. Increase Police grant spending by $40,350 for travel, training, mental wellness contract, and capital equipment.)

ORDINANCE

First reading of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (“All Way Stop” at the intersection of Wilmar Drive and North Wilmar.)

ORDINANCE

First reading of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (“All Way Stop” at the intersection of South 38th Street and Stone Crest Drive.)

ORDINANCE

First reading of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (“All Way Stop” at the intersection of South 38th and Newcastle Drive.)

ORDINANCE

First reading of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy Of 2015. (“30 Minute” Parking on the north side of Maine Street beginning at a point two hundred (200) feet east of the center of North 9th Street and extending east a distance of one-hundred thirty (130) feet.)

ORDINANCE

First reading of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Speed Limits) Of The Municipal Code Of The City Of Quincy Of 2015. (“20 MPH” for all streets in the Lake Ridge and Alexandria Heights subdivisions.)

REPORT OF FINANCE COMMITTEE

Jack Holtschlag

Eric Entrup

Richie C. Reis

Finance Committee

Ald. Reis, seconded by Ald. Holtschlag, moved the report be received and vouchers be issued for the various amounts and on the roll call each of the 11 Aldermen voted yea, 3 absent. Motion carried.

NEW BUSINESS

Ald. Holtschlag referred to the Central Services Department, the Fire Department, the Inspection Department, the Legal Department and the Utilities Department concerns with the building at 932 & 934 Hampshire. Motion carried.

The City Council adjourned at 7:48 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/7934/638545853451000000