Quincy Reporter

Quincy Park District Board of Commissioners met April 10.

Here are the minutes provided by the board:

Regular Meeting April 10, 2024 Board Room 6:00 P.M.

ROLL CALL

President Jones called the meeting to order and upon the roll being called the following members were physically present at said location: President Jarid Jones, Vice-President Mark C. Philpot, Commissioner Alan Hickman, Commissioner Patty McGlothlin, Commissioner John Frankenhoff and Commissioner Trent Lyons. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, and Board Attorney-David Penn.

Members Absent: Commissioner Barbara Holthaus.

President Jones led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Jones asked if there were any objections or changes to the March 13, 2024 Regular Board meeting minutes or to the check register. President Jones announced they were approved by unanimous consent.

PUBLIC INPUT- None

BOARD INFORMATION/EDUCATION

Annual Comprehensive Financial Report – Director Earnest stated that the annual comprehensive financial report is submitted to the Government Finance Officers Association for review. The Park District has received this award annually since 2010 and most recently 2022. He thanked Danielle Fleer, CPA, P.C. and her team for their support.

CORRESPONDENCE-None

VOLUNTEERS

Executive Director Frericks expressed his thanks to the volunteers from Quincy Notre Dame and Quincy University for their work on the Nature Trails on Quinsippi Island and on 35th Street.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks did not have anything to add to his report but would answer any questions.

DIRECTORS’ REPORTS

Director Higley stated that all restrooms are open. The Marina has 101 rented slips with 2 new renters and 13 non-renewing. Two slips with lifts that have not returned their agreement. Director Earnest stated he had nothing additional to add to his report.

Director Bruns reported that soccer, baseball started this week. Weekend concessions are good. Director Morgan reported that the Juniors started this Tuesday and sprinkler irrigation is supposed to start in the middle of the month.

Director Beroiza stated the website server has been changed for better security.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Philpot submitted the finance reports. Director Earnest reported that the PPRT will probably be 60% of what we had received last year. Vice President Philpot mentioned that a discussion was held regarding a study to see if the public would want to have emergency call boxes installed in the parks.

Quincy Park Foundation- May 7th there will be a sign dedication at North 24th street sign for the Klingner Trail for individuals and businesses that gave right of ways or liens to the trail project. Quincy City Planning- President Jones stated there were no new updates.

Lorenzo Bull House- Commissioner Lyons invited everyone to the May 4th Dogwood Parade Lawn Party. The annual fundraiser is June 6th at the Quincy Country Club. Vice President Philpot reported that a collaboration with the NAACP on May 11th at the Lorenzo Bull House to hear the history of New Philadelphia which is just outside of Quincy.

Personnel- President Jones did not have anything to report.

Quincy Riverfront Development- President Jones did not have anything new to report.

UNFINISHED BUSINESS- None.

NEW BUSINESS

Quincy Park District 2024-2025 Goals and Objectives First Quarter Status Updates: Information Only. Executive Director Frericks stated this is provided quarterly to the Board.

Operations Procedures Manual Revisions: Recommended Approval by Director of Business Services. Director Earnest reported that the addition of the Paul Dennis Soccer Complex requires updates to the office manual.

VICE PRESIDENT PHILPOT MADE A MOTION SECONDED BY COMMISSIONER HICKMAN TO APPROVE THE REVISIONS AS PRESENTED. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Bid for Wavering Sidewalk Improvements: Recommended Approval by Director of Parks. Director Higley reported this is the area around the new large shelter that is being installed. The old sidewalk connects the shelter to the parking lot. It currently has old wooden expansion joints and was shifting and the culvert has two sections that have settled. Three bids were received with the low bid from Rees Construction for $10,550. Project will be funded with excess funds from the 2024 GO Bond.

VICE PRESIDENT PHILPOT MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE AS PRESENTED. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. ORDINANCE NO. 24-03:

An Ordinance Amending the Quincy Park District Public Park Use Ordinance. Director Earnest stated that the acquisition of the Paul Dennis Complex requires updates to the Public Use Ordinances.

COMMISSIONER HICKMAN MADE A MOTION TO APPROVE AS PRESENTED AND WAS SECONDED BY VICE PRESIDENT PHILPOT.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER LYONS YES

VICE PRESIDENT PHILPOT YES

PRESIDENT JONES YES

PRESIDENT JONES DECLARED THE MOTION CARRIED.

PUBLIC INPUT: Kent Voth reported to the Board that he had tried to contact President Jones once by phone and then stopped by his business and left a message with his staff.

ADJOURNMENT

With no other business to discuss at 6:29 p.m., VICE-PRESIDENT PHILPOT MADE A MOTION, SECONDED BY COMMISSIONER MCGLOTHLIN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Meeting adjourned.

https://www.quincyparkdistrict.com/wp-content/uploads/2024/05/05-08-2024-Board-Packet.pdf