Quincy Reporter

City of Quincy City Council met March 25.

Here are the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup presiding. The following members were physically present: Ald. Fletcher, Entrup, Bergman, Bauer, Hultz, Mays, Farha, Sassen, Rein, Ebbing, Reis, Reed, Uzelac, Holtschlag. 14.

Ald. Entrup moved to amend the March 18, 2024 minutes to show that he made the motion to approve the March 11, 2024 minutes, seconded by Ald. Bergman. Motion carried,

The minutes of the regular meeting, as amended, of the City Council held March 18, 2024, were approved, on a motion of Ald. Entrup. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following.

PUBLIC COMMENT

No one signed up to speak.

UPDATE ON THE CITY’S HEALTH INSURANCE

Dr. Linda Moore gave an update, with a power point presentation, concerning the City’s health insurance fund and answered questions from the city council.

PETITIONS

By Blessed Sacrament Parish/Benefit for Brad and Kristen Adams Family requesting permission to conduct a raffle and have the bond requirement waived from now through May 1, 2024. The City Clerk recommends approval of the permit. Ald. Holtschlag moved the prayer of the petition be granted. Motion carried.

A Special Event application from the Sister City Committee requesting permission to hold “Germanfest” on Friday, May 31st from 5:00 p.m. to 11:00 p.m. and Saturday, June 1st from 3:00 p.m. to 11:00 p.m. in South Park. They request barricades and “No Parking” signs at the east entrance of the park on South 12th Street. The Quincy Police Department has approved a Live Entertainment/Public Gathering License for the event. The applicant has submitted all required documentation and approval is recommended by the Department of Utilities & Engineering.

Ald. Reis moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

REPORT OF THE ZONING BOARD OF APPEALS

Recommending to allow a five-foot wide side/rear yard (reduced from required 15-foot) with sight-proof landscaping and/or fencing at 2929 Broadway Street as the side/rear yard of a commercial zoning district (2929 Broadway Street) is adjacent to a residential district.

Ald. Mays moved to concur in the recommendation of the Zoning Board of Appeals and an ordinance be drafted. Motion carried.

A request by Bruening Heating & Air Conditioning & Fireplaces for a variance at 1857 Broadway Street and have City Council review the March 19, 2024 ZBA decision to deny the request.

The City Clerk stated that the request for review on this matter has been withdrawn. The council can accept the recommendation of the ZBA and deny the variance. The petitioners could still file a request for review within 30 days of the ZBA decision.

Ald. Farha moved to receive and file the report. Motion carried.

MAYOR’S APPOINTMENTS

By Mayor Michael A. Troup making the appointments of Dustin Edwards, Ashley Orr and Steven Gordon as Auxiliary Police Officers; Alderwoman Kelly Mays to the Quincy Public Library Board of Trustees for a term to begin immediately and expire June 30, 2027; Sarah Reynolds to serve as the residential property owner representative to the Quincy Adams County Enterprise Zone Board effective immediately.

Ald. Uzelac moved the appointments be confirmed. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is the owner and operator of the Quincy Regional Airport; and, WHEREAS, the Airport currently utilizes a 1988 Ford F800 dump truck to complete landside and airside tasks, includ ing snow removal; and,

WHEREAS the truck requires ongoing maintenance after nearly every use and parts are not available; and, WHEREAS, a quote was received from Rush Truck Center in the amount of $182,100 for a new tandem-axle truck with a snow plow, v-box, and spreader, and the Airport budget for 2024 included $200,000 to replace the truck, THEREFORE, BE IT RESOLVED, the Aeronautics Committee and Airport Director recommend to the City Council approval of the purchase of a new truck with snow plow, v-box, and spreader for the amount of $182,100 from Rush Truck Center.

Chuck Miller

Airport Director

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

A RESOLUTION OF THE CITY OF QUINCY, ADAMS COUNTY, ILLINOIS AUTHORIZING THE CITY TO ENTER INTO A RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION WITH THE ILLINOIS DEPARTMENT OF REVENUE

WHEREAS, Public Act 99-517 made changes to the statute regarding the furnishing of confidential taxpayer information to local governments; and,

WHEREAS, as a result of this legislative change, the Illinois Department of Revenue has made changes to the Reciprocal Agreement on Exchange of Information; and,

WHEREAS, due to the sensitive nature of this confidential taxpayer data, the Illinois Department of Revenue has added a new requirement which requires each authorized person to complete and sign an Attachment B, Acknowledgement of Restrictions on Use and Disclosure of Confidential Financial Information; and,

WHEREAS, the current Reciprocal Agreement on Exchange of Information must be updated following the municipal elections; and,

WHEREAS, the Mayor, the Director of Administrative Services, the City Treasurer, the Deputy Treasurer, and the City Comptroller are authorized to view this information, and each individual authorized under the agreement has completed Attachment B; and,

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Quincy, Adams County, Illinois, that the Mayor and the City Clerk of the City of Quincy are hereby authorized to execute and attest, respectively, the “Annual Recertification Letter and Attachment B” for the Reciprocal Agreement on Exchange of Information with the Illinois Department of Revenue, a copy of which is attached hereto and incorporated herein by reference as “Resolution Exhibit No. 1” and Attachment A & B;

This Resolution shall be in full force and effect from and after its passage, approval and publication in the manner provided by law.

Kelly P. Stupasky

Treasurer

Ayes: 14

Nays: 0

Absent: 0

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, over the last several years the Quincy Police Department has experienced a large number of calls for service that involve individuals with mental health issues or who are in crisis; and

WHEREAS, these incidents are often time-consuming, complex, and typically require the assistance of professional mental health providers; and

WHEREAS, law enforcement agencies are under intense scrutiny regarding how officers handle mental health related calls for service; and

WHEREAS, the Quincy Police Department desires to provide the best response and service it can to persons in mental health crisis; and

WHEREAS, Clarity Healthcare will provide follow-up mental health or substance abuse services to citizens referred to them by the Quincy Police Department, as well as respond to a mental health call for service or traumatic event to provide on scene support to police officers and family members involved in the incident; and

WHEREAS, Clarity Healthcare provides the Quincy Police Department with an annual supply of Naloxone (NARCAN), worth about $6,500.00, as well as training in how to use the medication; and

WHEREAS, NARCAN is used by police officers when responding to an overdose to reverse the effect of opioid intoxication, often saving the victim’s life; now

THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the Quincy Police Department be authorized to sign another one year memorandum of understanding with Clarity Healthcare at an annual cost of $10,200.00, to be paid at a monthly rate of $850.00.

Adam C. Yates

Chief of Police

Ald. Rein moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for lawn maintenance on City-owned properties and right-of-way throughout the City of Quincy; and,

WHEREAS, the City recently requested proposals for lawn maintenance services at twelve (12) locations throughout the City of Quincy; and,

WHEREAS, four (4) proposals were received and reviewed by the City’s administration; and,

WHEREAS, a proposal in the amount of $16,415.00 from Countryside Autoplex (dba Countryside Lawn and Excavation) of LaGrange, Missouri meets all the required specifications for the lawn maintenance services; and,

WHEREAS, funding for this service will be available in the 2024/2025 General Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, the Director of Public Works and Central Services Committee recommend to the Mayor and Quincy City Council that the proposal from Countryside Autoplex (dba Countryside Lawn and Excavation) of LaGrange, Missouri, in the amount of $16,415.00 be accepted and the Mayor be authorized to sign necessary contract documents.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Rein, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the collection of garbage throughout the City of Quincy; and,

WHEREAS, the City of Quincy recently requested proposals for the furnishing of five hundred (500) Residential Roll Off Garbage Carts; and,

WHEREAS, four (4) proposals were received and reviewed by the City’s administration; and, WHEREAS, the proposal from Otto Environmental Systems of Charlotte, North Carolina, offers the purchase of the containers at the cost of $50.91 per container; and,

WHEREAS, funding for this purchase will be available in the 2024/2025 Garbage Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works and the Central Services Committee recommend to the Mayor and Quincy City Council that the proposal from Otto Environmental Systems of Charlotte, North Carolina, in the amount of $25,455.00 for the purchase of five hundred (500) Residential Roll-Off Garbage Carts be accepted.

Jeffrey Conte, P.E.

Director of Public Works

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering is responsible for the repair and maintenance of all traffic signals within the City of Quincy; and,

WHEREAS, the City has depleted its supply of traffic signal controllers and requires the purchase of these parts to replenish the supply of stock that is used for the maintenance and repair of traffic signals; and,

WHEREAS, the City has received a quote from Traffic Control Corporation of Ankeny, Iowa, in the amount of $8,000.00 for the purchase of two (2) traffic signal controllers; and,

WHEREAS, the Engineering Manager has reviewed the quote and finds it to be acceptable; and,

WHEREAS, funding for this purchase is available in the 2023/2024 Traffic Signal Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager and Director of Public Works recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the quote from Traffic Control Corporation of Ankeny, Iowa in the amount of $8,000.00 be accepted.

Steve Bange, P.E.

Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the South 21st Street, Harrison to Jackson Street Reconstruction Project which includes the removal and replacement of asphalt pavement, curb and gutter, driveways, and watermain; and,

WHEREAS, the following bids were received:

D&L Excavating

Liberty, Illinois $672,070.00

Laverdiere Construction

Macomb, Illinois $658,697.50

Million Construction

Quincy, Illinois $622,755.00

Rees Construction

Quincy, Illinois $558,062.30

Engineer’s Estimate $635,789.00

WHEREAS, the bids have been reviewed by the Engineering Manager and found to be acceptable for consideration; and,

WHEREAS, funding for this project will be available in the 2024/2025 Capital Ward Fund and Water Fund fiscal year budgets; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project.

NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, Director of Public Works, and Central Services Committee recommend to the Mayor and Quincy City Council that the low bid from Rees Construction of Quincy, Illinois, in the amount of $558,062.30 be accepted and the Mayor be authorized to sign necessary contract documents. Steve Bange, P.E.

Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Farha, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the South 12th Street, Jefferson to State Street Reconstruction Project which includes the removal and replacement of asphalt pavement, curb and gutter, driveways, sidewalks, sanitary sewer replacement, new storm sewers, new watermain, and replacement of lead service lines; and,

WHEREAS, the following bids were received:

Rees Construction

Quincy, Illinois $3,295,613.77

Laverdiere Construction

Macomb, Illinois $3,248,057.06

Hood Construction Group

Rushville, Illinois $3,198,814.70

Engineer’s Estimate $3,299,028.00

WHEREAS, the bids have been reviewed by the Engineering Manager and found to be acceptable for consideration; and,

WHEREAS, funding for this project will be available in the 2024/2025 Capital Fund, Sewer Fund, and Water Fund fiscal year budgets; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project.

NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, Director of Public Works, and Central Services Committee recommend to the Mayor and Quincy City Council that the low bid from Hood Construction Group of Rushville, Illinois in the amount of $3,198,814.70 be accepted and the Mayor be authorized to sign necessary contract documents.

Steve Bange, P.E.

Engineering Manager

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering designs, inspects, and oversees roadway and underground infrastructure improvement projects throughout the City of Quincy; and,

WHEREAS, the Department requires the services of an engineering firm to assist with on-site construction inspection during the upcoming construction season; and,

WHEREAS, Klingner and Associates of Quincy has submitted a proposal for an amount not exceeding $246,934.00 for up to two-thousand (2,000) man-hours of construction inspection services; and,

WHEREAS, Klingner and Associates has the expertise and resources required to provide these services in a timely and satisfactory manner; and,

WHEREAS, funding for this service will be available in the 2024/2025 Capital Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager, Director of Public Works, and Central Services Committee recommend to the Mayor and Quincy City Council that the contract proposal from Klingner and Associates of Quincy, Illinois for an amount not exceeding $246,934.00 be accepted and the Mayor be authorized to sign necessary contract documents.

Steve Bange, P.E.

Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call the following vote resulted: Yeas: Ald. Hultz, Mays, Farha, Sassen, Ebbing, Reis, Reed, Uzelac, Holtschlag, Fletcher, Entrup, Bergman, Bauer. 13. Nay: Ald. Rein. 1. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is required by a March 1996 United States District Court Order to participate in the maintenance of the closed Quincy Municipal Landfills 2 & 3; and,

WHEREAS, the Adams County Quincy Landfills 2 & 3 Superfund Steering Committee has requested payment from the seven (7) bodies required to participate in the maintenance of this site pursuant to the Quincy Landfill RD/RA Site Participation Agreement; and,

WHEREAS, funding for this obligation is available in the 2023/2024 Landfill 2/3 Superfund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Engineering Manager and Director of Public Works recommend to the Mayor and Quincy City Council that authority be given to issue payment to the Quincy Landfills 2 & 3 Superfund in the amount of $76,000.00.

Steve Bange, P.E.

Engineering Manager

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Amending The 2023-2024 Fiscal Year Budget, As Amended.

(Increased PPRT revenue $550,000 to increase transfers to Quincy Public Library, Police and Fire Pension Funds by $185,400 and increase vehicle replacement funding by $364,600. Increased Tourism Tax Fund to expend transfer of $95,500 for General Fund and cost shares.)

Ald. Holtschlag moved for the adoption of the ordinance, seconded by Ald. Uzelac, and on the roll call each of the 14 Aldermen voted yea. The Mayor also cast the vote of yea.

The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. (Rezone property located at 329 North 24th Street from single-family residential (R1C) to commercial (C1B) to align the zoning with its current use as a parking lot for a financial institution.)

Ald. Sassen moved for the adoption of the ordinance, seconded by Ald. Farha, and on the roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 81 (Traffic Schedules) Of The Municipal Code Of The City Of Quincy of 2015. (Yield sign at the intersection of Ridgecrest Dr. and Drake Drive with eastbound and westbound traffic on Ridgecrest Drive yielding to traffic on Drake Drive.)

Ald. Mays moved for the adoption of the ordinance, seconded by Ald. Entrup, and on the roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.

Ald. Uzelac left the council chambers at 7:44 p.m.

Ald. Uzelac returned at 7:45 p.m.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Amending Chapter 51 (Plumbing And Sewers) And Chapter 52 (Water) Of The Municipal Code Of The City of Quincy, 2015.) (Increased water rate.)

Ald. Holtschlag moved for the adoption of the ordinance, seconded by Ald. Uzelac.

Ald. Sassen moved to table this ordinance for two weeks, seconded by Ald. Farha. Motion carried.

ORDINANCE

First presentation of an Ordinance entitled: An Ordinance Granting A Variation From Zoning Regulations. (Allow a five-foot wide side/rear yard (reduced from required 15-foot) with sight-proof landscaping and/or fencing at 2929 Broadway Street.)

Ald. Uzelac left the council chambers at 7:46 p.m.

REPORT OF FINANCE COMMITTEE

Mike Rein

Jack Holtschlag

Anthony E. Sassen

Eric Entrup

Richie C. Reis

Finance Committee

Ald. Rein, seconded by Ald. Sassen, moved the report be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

NEW BUSINESS

Ald. Holtschlag referred to the Traffic Commission to place a “15 minute” parking sign in front of 917 Maine. Motion carried.

The City Council adjourned at 8:08 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/7876/638485305128345824