Quincy Reporter

Quincy Park District Board of Commissioners met March 13.

Here are the minutes provided by the board:

Regular Meeting March 13, 2024 Board Room 6:00 P.M.

ROLL CALL

President Jones called the meeting to order and upon the roll being called the following members were physically present at said location: President Jarid Jones, Vice-President Mark C. Philpot, Commissioner Barb Holthaus, Commissioner Alan Hickman, Commissioner John Frankenhoff and Commissioner Trent Lyons. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, and Board Attorney-Jeff Terry.

Members Absent: Commissioner Patty McGlothlin.

President Jones led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Jones asked if there were any objections or changes to the February 14, 2024 Regular Board meeting minutes or to the check register. President Jones announced they were approved by unanimous consent.

PUBLIC INPUT- None

BOARD INFORMATION/EDUCATION- None

CORRESPONDENCE-None

VOLUNTEERS

Executive Director Frericks thanked the Chaddock volunteers that helped with the bike park and the Target volunteers that worked on the Nature Trails.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks stated he didn’t have any additional remarks to add to his report.

DIRECTORS’ REPORTS

Director Higley reported that the Art Keller Marina renewal applications were mailed out and to date 17 applications were returned.

Director Earnest did not have anything to add to his report.

Director Bruns reported soccer registration ended with a total of 835 participants with 70 teams. Baseball teams are also getting signed up at this time. Batting cage will open March 29th. Wavering new turf fields and fence have been installed. Concession stand update has been completed also. Director Morgan added that staff met with VM Golf Services who will start in early April. Director Beroiza reported that he is working with the local health community to get the nature trails certified so patients can be referred to use them for health benefits.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Philpot reported the finance reports have been submitted. Director Earnest added there was going to be a decrease in the 2024 PPRT by 40% this year over last year. January’s payment was 59% and February’s payment was 70% over last year. We have budgeted to be less than what we think it will be.

Quincy Park Foundation- Meeting was held earlier this evening and the annual meeting will be in June. There is one open board position.

Quincy City Planning- President Jones did not have anything to report.

Lorenzo Bull House- Commissioner Holthaus reported an appreciation event was held last Thursday evening. Commissioner Lyons added the Dogwood Parade Lawn Party is May 4th and Dinner with the Bulls at the Quincy Country Club is June the 6th.

Personnel- President Jones stated there was nothing new to report.

Quincy Riverfront Development- President Jones stated there were no updates at this time. UNFINISHED BUSINESS- None.

NEW BUSINESS

Review/revision of the Quincy Park District Mission Statement: Executive Director Frericks reported that periodically the Board reviews the mission statement and is for information only. Bid for Maintenance Dredging: Director Higley stated this is for dredging the entrances into the marina and the boat ramps. One bid was received from Canton Marina Towing at $500 an hour for hourly dredging. VICE-PRESIDENT PHILPOT MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Villa Kathrine Sublease by Friends of the Castle: Executive Director Frericks reported the sublease expires May 31st. The rent charge is the same as last year $500 month/$6,000 annual basis. COMMISSIONER HOLTHAUS MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Bid for Johnson Park Playground: Director Higley stated this is a bond project this year budgeted at $37,000. There were six proposals received. Play Power Lt playground was chosen for $30,995.50. VICE-PRESIDENT PHILPOT MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HOLTHAUS. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Bid for Paul Dennis Parking Lot Milling/Resurfacing: Executive Director Frericks reported this is a 2024 non-bond project. $300,00 was set aside. One bid was received from Diamond Construction for $295,000. VICE-PRESIDENT PHILPOT MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HOLTHAUS. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Bid for Moorman Park Road to T Ball fields Resurfacing: Director Higley reported the road to the turf fields is failing. One bid was received from Diamond Construction for $208,800. This is a bond project and $225,000 had been budgeted. VICE-PRESIDENT PHILPOT MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Bid for Paul Dennis Culvert Replacement: Executive Director Frericks stated this is a 2024 non-bond project as the culvert has failed: four bids were received. The lowest bid from Fessler Construction for $19,495. Budget was $100,000. VICE-PRESIDENT PHILPOT MADE A MOTION TO APPROVED, SECONDED BY COMMISSIONER HOLTHAUS. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Bid for Bill Klingner Trail Sealing and Striping: Director Higley reported this is preventative maintenance. Any asphalt will be sealed and the entire trail will be restriped. Three bids were received with the low one from Miller Construction for $13,215.07. Budget was $35,000. VICE-

PRESIDENT PHILPOT MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Bid for Reservoir Park Shelter Ceiling Replacement: Director Higley reported this is to replaced the ceiling with a steel liner. Budget was $75,000. Two bids were received. Low bid from Derhake Construction for $40,400. COMMISSIONER HICKMAN MADE A MOTION TO APPROVE, SECONDED BY VICE-PRESIDENT PHILPOT. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Bid for Lorenzo Bull House Gutter Repairs: Executive Director Frericks reported the East gutter brackets, wood and framing are leaking. This is a non-bond project for 2024. Received one bid from Chris McDonald General Construction for $45,980. Budget was $45,000. VICE-PRESIDENT PHILPOT MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HOLTHAUS. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

PUBLIC INPUT: None.

ADJOURNMENT

With no other business to discuss at 6:26 p.m., VICE-PRESIDENT PHILPOT MADE A MOTION, SECONDED BY COMMISSIONER HICKMAN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Meeting adjourned.

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