Quincy Reporter

Quincy Park District Board of Commissioners met Jan. 17.

Here are the minutes provided by the board:

ROLL CALL

President Jones called the meeting to order and upon the roll being called the following members were physically present at said location: President Jarid Jones, Vice-President Mark C. Philpot, Commissioner Barb Holthaus, Commissioner Patty McGlothlin, Commissioner Alan Hickman, Commissioner John Frankenhoff and Commissioner Trent Lyons. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, and Board Attorney-David Penn.

Members Absent: None.

President Jones led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Jones asked if there were any objections or changes to the December 13, 2023 Regular Board meeting minutes or to the check register. President Jones announced they were approved by unanimous consent.

PUBLIC INPUT- None

BOARD INFORMATION/EDUCATION –

Executive Director Frericks stated that the 2024 Executive Summary has been completed and has been uploaded to the website. He reported that the Quinsippi Island Bridge inspection was completed. Prices for deck replacement only and complete bridge replacement were provided by Klingner & Associates.

CORRESPONDENCE-None

VOLUNTEERS-None

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks did not have anything additional to add to his report. He included a timeline for the Paul Dennis Soccer complex.

DIRECTORS’ REPORTS

Director Higley added that the Berrian Park restroom was delivered right before Christmas. Director Earnest reported that he had nothing to add to his report.

Director Bruns reported that spring programs are on the website and open for registration. Director Morgan did not have anything to add to his report.

Director Beroiza reported that we have over 100 soccer registrations in the first two weeks and over 70 in baseball.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Philpot submitted the finance reports from the earlier meeting. Quincy Park Foundation- Commissioner McGlothlin reported that the donation list was updated and thank you notes had mailed out.

Quincy City Planning- President Jones stated there was nothing new to report at this time. Lorenzo Bull House- Commissioner Holthaus reported that the meeting was cancelled due to inclement weather.

Personnel- Commissioner Holthaus stated there was nothing to report.

Quincy Riverfront Development- President Jones reported the next meeting is January 31, 2024.

UNFINISHED BUSINESS- None.

NEW BUSINESS

Quincy Park District Board of Commissioners Executive Session Minutes Bi-Annual Review: Executive Director Frericks stated that the Board is required to approve the release of executive session minutes twice a year. He requested that all sessions should be released with the exception of July 28th, 1998, December 12th, 2007 and December 8th, 2010. He also recommended the disposal of all audio recording sessions older than 18 months. COMMISSIONER FRANKENHOFF MADE A MOTION TO APPROVE AND WAS SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

ORDINANCE NO. 24-01: An Ordinance providing for the issue of $1,300,000 Taxable General Obligation Park Bonds, Series 2024, for park improvements and for the payment of expenses incident thereto, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the District’s Corporate Fund. Director Earnest reported the 2024 GO Bond will pay for previously approved projects and equipment. The Board will approve the interest rate and purchase of the bon by the Quincy Park District. Staff recommends approval as presented. COMMISSIONER HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER HICKMAN.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER LYONS YES

VICE PRESIDENT PHILPOT YES

PRESIDENT JONES YES

PRESIDENT JONES DECLARED THE MOTION CARRIED.

ORDINANCE NO. 24-02: An Ordinance providing for the issue of $1,100,000 Taxable General Obligation Park Bond, Series 2024A, for park improvements and for the payment of expenses incident thereto, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the District’s Corporate Fund. Director Earnest reported that the 2024A Bond will be used in coordination with the Quincy Park District reserves to fund the Westview irrigation project. This ordinance will allow staff to complete the bond process as the rate and the irrigation project were previously approved by the Board. Staff recommends approval. COMMISSIONER HICKMAN MADE A MOTION, SECONDED BY COMMISSIONER HOLTHAUS.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER LYONS YES

COMMISSIONER HOLTHAUS YES

VICE PRESIDENT PHILPOT YES

PRESIDENT JONES YES

PRESDENT JONES DECLARED THE MOTION CARRIED.

RESOLUTION NO. 24-01: Quincy Park District Support of Creating City of Quincy’s South Tax Increment Financing (TIF): Executive Director Frericks stated Quincy’s West TIF District was created in 1978. The 23-year term expired in 2021. The City requested an additional 12 years which the Board approved which expires in 2033. The TIF ease was created in 2010 and also expires in 2033. COMMISIONER HOLTHAUS MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER MCGLOTHLIN. Discussion was held among the Commissioners.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER MCGLOTHLIN NO

COMMISSIONER HICKMAN NO

COMMISSIONER LYONS YES

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF NO

VICE PRESIDENT PHILPOT NO

PRESIDENT JONES YES

PRESIDENT JONES DECLARED THE MOTION FAILED DUE TO LACK OF MAJORITY.

Quincy Park District Seasonal Union Employee Agreement: Executive Director Frericks stated that in the last Executive Session the Board and staff set the parameters to negotiate good faith. He and Director Earnest met with the Union and he recommends approval of the agreement. COMMISSIONER FRANKENHOFF MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER HICKMAN. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Bid for South Park Ceiling Repair Change Oder Number 1: Director Higley reported the contractor found an area in the westside of the shelter by the soffit that was rotten requiring repairs that were not included in the original bid. Contract price increase of $2,825 for a total of $27,175. Funding for the increase will come from excess 2023 Bond funds. VICE PRESIDENT PHILPOT MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER MCGLOTHLIN. Discussion was held. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Westview Semi-Annual Financial Data: Discussion only. Director Earnest stated this report is done on a semi-annual basis. Rounds are up 18.5%. The golf course had a very strong year in 2023.

PUBLIC INPUT: None

ADJOURNMENT:

With no other business to discuss at 6:30 p.m., VICE PRESIDENT PHILPOT MADE A MOTION, SECONDED BY COMMISSIONER MCGLOTHLIN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Meeting adjourned.

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