Quincy Reporter

Quincy Park District Board of Commissioners met Dec. 13.

Here are the minutes provided by the board:

ROLL CALL

President Jones called the meeting to order and upon the roll being called the following members were physically present at said location: President Jarid Jones, Vice-President Mark C. Philpot, Commissioner Barb Holthaus, Commissioner Patty McGlothlin, Commissioner Alan Hickman, Commissioner John Frankenhoff and Commissioner Trent Lyons. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Program Services–Mike Bruns, Director of Golf-David Morgan, and Board Attorney-David Penn.

Members Absent: None.

President Jones led the room in the Pledge of Allegiance.

PUBLIC HEARING

FY 2024 BUDGET & APPROPRITION, ORDINANCE NO. 23-05

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER LYONS YES

VICE PRESIDENT PHILPOT YES

PRESIDENT JONES YES

President Jones declared that the Quincy Park District was conducting a public hearing to receive public comments on the proposed 2024 Budget and Appropriation Ordinance. He explained that this is the legal instrument that permits the District to authorize expenditures and receive revenue. This Ordinance is an inflated version of the proposed fiscal year 2024 Operating Budget that provides for additional flexibility beyond what would normally be expected during the budget year and to account for all unanticipated expenditures and revenue contingencies, storms, floods, grants, etcetera. The proposed 2024 Budget and Appropriation Ordinance has been available for public inspection since November 8, 2023. President Jones reported that no public comments had been received. Final adoption of the proposed fiscal year 2024 Budget and Appropriation Ordinance and the FY 2024 operating budget is scheduled for later in this meeting. He noted that the hearing was now open for public comment and asked if there was anyone that would like to comment on the proposed FY 2024 Budget and Appropriation Ordinance. There being no comments, he asked for a motion to adjourn the public hearing. COMMISSIONER HOLTHAUS MADE A MOTION, SECONDED BY VICE PRESIDENT MCGLOTHLIN TO ADJOURN THE PUBLIC MEETING. UNANIMOUS PRESIDENT JONES DECLARED THE MOTION CARRIED.

CONSENT AGENDA

President Jones asked if there were any objections or changes to the November 8, 2023 Regular Board and Executive Session meeting minutes or to the check register. President Jones announced they were approved by unanimous consent.

PUBLIC INPUT

Mr. John Gebhardt, Friends of the Log Cabin reported the highlights of their annual report. BOARD INFORMATION/EDUCATION-None

CORRESPONDENCE-None

VOLUNTEERS-None

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks added that staff planted 91 trees within the park district this year and over the last ten years planted 1,143 trees in the various parks.

DIRECTORS’ REPORTS

Director Higley did not have anything to add to his report.

Director Earnest said that he had nothing to add to his report.

Director Bruns reported that the Special Populations Dinner Dance and Breakfast with Santa events were well attended.

Director Morgan added that the concession floor repairs are completed.

Director Beroiza reported that Vice President Philpot organized a visit with the Great Plain Action Society and Standing Bear Council. Vice President Philpot added that this was a collaboration between Quincy Park District and Quincy Human Rights Commission to share Native American history and culture.

COMMISSIONER COMMITTEE REPORTS

Finance Committee- Vice President Philpot said that the finance meeting that was held earlier and he has submitted those finance reports. Commissioner Frankenhoff added that the current condition of the Park District is that it has zero debt.

Quincy Park Foundation- Commissioner Holthaus reported a discussion about the possibility for a collaboration that would advance the needs and the mission of the Park District. Next meeting is in March.

Quincy City Planning- President Jones stated there was nothing specific that pertained to the Park District.

Lorenzo Bull House- Commissioner Lyons stated a $5,000 grant from Tracy Foundation has come through to create promotional videos. Looking for a new board member. The stove hood has been ordered. June 6th fundraiser for next year.

Personnel- Commissioner Holthaus stated that she and Vice President Philpot met with Rome on November 16th to follow up on the Commissioner evaluation survey. A summary was provided of the November 8th meeting and discussed how to improve the annual evaluation process. Quincy Riverfront Development- President Jones reported there were discussions about a stage area down at the riverfront.

UNFINISHED BUSINESS- None.

NEW BUSINESS

Fiscal Year 2024 Operating Budget:

Director Earnest reported the FY 2024 operating budget was presented at last month’s board meeting. COMMISSIONER FRANKENHOFF MADE A MOTION, SECONDED BY VICE PRESIDENT PHILPOT TO APPROVE THE FISCAL YEAR 2024 OPERATING BUDGET AS PRESENTED BY STAFF. UNANIMOUS. PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

ORDINANCE NO. 23-05:Combined FY 2024 Budget and Appropriation:

Director Earnest reported this was presented earlier tonight for public comment. And was presented to the Board at last month’s meeting. COMMISSIONER FRANKENHOFF MADE A MOTION, SECONDED BY VICE PRESIDENT PHILPOT TO APPROVE THE RESOLUTION.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER FRANKENHOFF YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER LYONS YES

COMMISSIONER HOLTHAUS YES

VICE PRESIDENT PHILPOT YES

PRESIDENT JONES YES

PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Bid for Wavering Park Turf Field Fencing:

Director Higley reported that due to the fields being turfed the fencing is going to be updated to accommodate more age groups. Bid opening December 6th and Staff received one bid from Consolidated Fencing, Inc. for $26,141.98. COMMISSIONER FRANKENHOFF MADE A MOTION, SECONDED BY VICE PRESIDENT PHILPOT TO APPROVE STAFF RECOMMENDATION. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

ORDINANCE NO. 23-06: An Ordinance Annexing Certain Territory to the Quincy Park District: Director Earnest Reported this will annex property at 5100 Chestnut into the Quincy Park District. The property has been approved for annexation by the City of Quincy. COMMISSIONER FRANKENHOFF MADE A MOTION, SECONDED BY COMMISSIONER HICKMAN TO ACCEPT ORDINANCE AS PRESENTED.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER LYONS YES

COMMISSIONER HOLTHAUS YES

COMMISSIONER FRANKENHOFF YES

VICE PRESIDENT PHILPOT YES

PRESIDENT JONES YES

PRESIDENT PHILPOT DECLARED THE MOTION CARRIED.

Quincy Park District 2023-2024 Goals and Objectives 4th Quarter Status Update: Executive Director Frericks reported this is provided quarterly to the Board. Transfer and Close Inactive Bond Debt Retirement Funds:

Director Earnest stated that the 2023 GO Bond and the 2019A Trail Bond have both been paid off. Final distribution is estimated at $24,655 for both bonds. VICE PRESIDENT PHILPOT MADE A MOTION, SECONDED BY COMMISSIONER FRANKENHOFF TO APPROVE OF TRANSFER AND CLOSE INACTIVE BOND DEBT RETIREMENT FUNDS AS PRESENTED BY STAFF. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

EXCLUSIVE BEVERAGE AND SNACKS AGREEMENT FOR WESTVIEW GOLF COURSE: Director Morgan reviewed the staff recommendation. VICE PRESIDENT PHILPOT MADE A MOTION, SECONDED BY COMMISSIONER HICKMAN TO APPROVE THE AGREEMENT. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

EXECUTIVE DIRECTOR SALARY INCREASE:

VICE PRESIDENT PHILPOT MADE A MOTION, SECONDED BY COMMISSIONER HICKMAN TO INCREASE THE EXECUTIVE DIRECTOR’S SALARY TO $99,275. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

PUBLIC INPUT: Mr. John Gebhardt, Friends of the Log Cabin concluded his annual report. ADJOURNMENT:

With no other business to discuss at 6:30 p.m., VICE PRESIDENT PHILPOT MADE A MOTION, SECONDED BY COMMISSIONER MCGLOTHLIN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Meeting adjourned.

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