Quincy Reporter

Quincy Park District Board of Commissioners met July 12.

Here are the minutes provided by the board:

ROLL CALL

President Jones called the meeting to order and upon the roll being called the following members were physically present at said location: President Jarid Jones, Vice-President Mark C. Philpot, Commissioner Barb Holthaus, Commissioner Patty McGlothlin, Commissioner Alan Hickman, Commissioner John Frankenhoff. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Members Absent: None.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Business Services-Don, Director of Program Services– Mike Bruns, Director of Marketing/Operations–Marcelo Beroiza, Director of Golf-David Morgan and Board Attorney-David Penn.

President Jones led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Jones asked if there were any objections or changes to the June 14, 2023, Regular Board meeting minutes and the Executive Session minutes or to the check register and upon hearing none, he announced they were approved by unanimous consent.

PUBLIC INPUT

Jesus Delgado-American Legion spoke about refurbishing the basketball courts at 9th and Elm Streets with help from the American Legion and the Tri-State Veterans Support Group. Vice President Philpot mentioned that other businesses are in discussions to get these courts refurbished. Carol Hochgraber stated that she and her neighbor are strongly opposed to the parking lot to be installed at Westview soccer field. She suggested a compromise by parking on the grass and not paving or putting gravel down. She also asked to put the project on hold and see if the Paul Dennis Soccer complex is approved as it could relieve this problem.

Darin Dodd–Qtown Tournaments stated that his organization brought in 289 teams to Quincy this year who come from out of town and boost tourism. He is requesting the Park District convert the Wavering t-ball fields to turf fields. He has offered $10,000 a year for ten years but would need to charge a gate fee at those fields to create the revenue stream to cover that commitment.

DECENNIAL COMMITTEE ON LOCAL GOVERNMENT EFFICIENTY ACT

President Jones asked for a motion to adjourn and reconvene to move into the meeting for the Decennial Committee on Local Government Efficiency Act.

VICE PRESIDENT PHILPOT MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN.

ROLL CALL

President Jones called the meeting to order with the same agenda that was in place and upon the roll being called the following members were physically present at said location: President Jarid Jones, Vice-President Mark C. Philpot, Commissioner Barb Holthaus Commissioner Patty McGlothlin, Commissioner Alan Hickman, Commissioner John Frankenhoff.

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services-Brian Earnest, Director of Business Services-Don, Director of Program Services– Mike Bruns, Director of Marketing/Operations–Marcelo Beroiza, Director of Golf-David Morgan and Board Attorney-David Penn.

BOARD INFORMATION/EDUCATION-None

CORRESPONDENCE-None

VOLUNTEERS

Executive Director Frericks thanked the United Way Day of Caring with volunteers from Quincy Medical Group and other local businesses working on the Nature Trails.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks stated he did not have anything to add to his report. Commissioner McGlothlin commented on the parking fees for the t-ball field stating that she would like to Park District to watch the price of these fees to keep it lower to include all family income brackets. Commissioner Frankenhoff commented that the Park District doesn’t oversee prices on any other group that has events and he asked what the City was going to contribute. Director Frankenhoff supports Mr. Dodd’s request to charge the parking fees. Vice President Philpot is not in favor of charging families to be able to see their children play a game. Commissioner Holthaus supports this but has a cost concern. President Jones asked to see a maintenance report detailing traffic, and concession numbers making it cost effective so it is amenable to more individuals. He also expressed concern over limiting accessibility to other teams who would want to use these fields. Vice President Philpot agreed that more information is needed as far as maintenance, concessions, etcetera before a decision could be made.

DIRECTORS’ REPORTS

Director Higley added to his report that dredging has been ongoing for eight days. 2023 marina slip rentals is 114. At this time last year we were at 115.

Director Earnest reported that he has nothing further to add to his report.

Director Bruns stated baseball games are completing this week. Softball will be done at the end of July. Indian Mounds numbers are around 200. Fall soccer registration is ongoing. Special Populations is finishing up the summer session. A dinner dance at the Holiday Inn during the holiday period. The dance attendance numbers are around 200 and the summer sessions are 40 to 50 a day. Director Morgan reported leagues and tournament play have been steady. Rounds are up 4.353 this year over last year.

Director Beroiza stated that over the last four years the Park District has worked with many affiliates, partners, corporations and volunteers working on all projects. We are working with approximately 140 organizations which led us to produce the Quincy Park District Affiliate Guide to help formalize and quicken the process and keep track of the results. The Illinois Park District Association keeps track of all diverse sections of the community and how they are being serviced. This helps us to make sure we are inclusive of all sectors of the community.

COMMITTEE REPORTS

Finance Committee- Vice President Philpot reported that the financial reports were reviewed along with the check register.

Quincy Park Foundation- Commissioner Holthaus advised there has not been a meeting. Quincy City Planning- President Jones reported there were no updates that involved the Park District. Lorenzo Bull House- Commissioner Holthaus noted a parade party for the Octoberfest band parade and also the Veterans Day parade. The Women’s City Club turns 90 this year and they will hold an open house. Discussion was held around the use of the apartment which is currently vacant. Quincy Riverfront Development- President Jones reported an awareness and fundraising event will be held in the future.

UNFINISHED BUSINESS- None.

NEW BUSINESS

Quincy Park District 2023-2024 Goals & Objective 2nd Quarter Status Update: Information Only by Executive Director.

Executive Director Frericks confirmed President Jones and he meet with Dr. Renfrow at John Wood Community College about securing a parcel of land on their campus.

Bid for Wavering Park Sidewalk Replacement: Recommended Approval by Director of Parks (VOICE VOTE)

Director Higley reported this is a 2023 bond project replacing 230 feet of sidewalk between the large and the small shelter. Two bids were received and the low bid was from Derhake Construction for $17,250. Staff recommends the approval of the low bid from Derhake Construction.

COMMISSIONER MCGLOTHLIN MADE A MOTION SECONDED BY COMMISSIONER HOLTHAUS TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Quincy Park District Board of Commissioners Executive Session Minutes Bi-Annual Review: Recommended Approval by Executive Director. (VOICE VOTE)

Executive Director Frericks stated the Board is required to review the Executive Session minutes at least twice a year to determine the confidentiality of the minutes. He has reviewed the Executive Session minutes from January of 1995 to the present and he does not recommend releasing any minutes at this time. He recommended that the Staff be authorized to dispose of all closed session audio recordings more than 18 months old.

VICE PRESIDENT PHILPOT MADE A MOTION SECONDED BY COMMISSIONER HOLTHAUS TO APPROVE AS PRESENTED. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Informational Right-of-Way Donor Signs for Bill Klingner Trail to be located at 4th Street, 1810 Quintron Way and 24th Street: Recommended Approval by Executive Director (VOICE VOTE)

Executive Director Frericks reported the 50-day public comment period has passed with no public comment. Friends of the Trail will pay for and install all three signs. Staff recommends approval of the informational right-of-way donor signs for the Bill Klingner Trail located at 4th Street, 1810 Quintron Way and 24th Street.

COMMISSIONER HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Location License Agreement to Rent.Fun for the Operation of Kayak and Paddle Board Station to be Located in Kesler Park: Recommended Approval by Executive Director (VOICE VOTE) Executive Director Frericks stated that staff has been working with See Quincy and Rent.Fun to provide a kiosk at Kesler Park which will provide a recreational event for kayaks and/or paddleboards. No costs are associated with this. See Quincy will receive 50 percent of the gross revenue and Rent.Fun receives the balance. Staff recommends approval of location and license agreement with Rent.Fun as presented. Holly Cain from See Quincy added that rentals are completed by Bluetooth using your phone and Rent.Fun assumes the liability and all maintenance. Scheduled to launch in the spring of next year.

COMMISSIONER HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

Bid for Parking Lot Located at Westview Park: Recommended Approval by Executive Director (VOICE VOTE)

Executive Director Frericks stated that due to the popularity of the green space at Westview Park patrons are parking along Harrison Street, 30th Street and Fox Run a 24-stall parking lot has been identified as an additional bond project. Bids were prepared and two proposals were received. Low bid was by Fessler Construction for $16,975. Letters of support are provided. Staff recommends approval of the low bid from Fessler Construction for $16,975.

VICE PRESIDENT PHILPOT MADE A MOTION SECONDED BY COMMISSIONER HICKMAN FOR APPROVAL.

Vice President Philpot mentioned that the letter of support from the aldermen who live in the area and it is a difficult sell for this Board to go against the wishes of the aldermen. Commissioner Frankenhoff added that two neighbors are opposed to the parking lot and that City code prohibits gravel parking lots for more than 12 months. He will not support this recommendation. A roll call vote was requested.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Frankenhoff No

Commissioner Mcglothlin No

Commissioner Hickman No

Commissioner Holthaus Yes

Vice President Philpot No

President Jones Yes

PRESIDENT JONES DECLARED THE MOTION FAILED.

RESOLUTION NO. 23-03: A Resolution Naming the District’s Authorized Agent: Recommended Approval by Don Hilgenbrinck (ROLL CALL VOTE)

Director Hilgenbrinck stated this is a resolution to transfer the authorized agent from IMRF from him to Brian. Staff recommends approval of this resolution as presented.

COMMISSIONER FRANKENHOFF MADE A MOTION SECONDED BY COMMISSIONER HOLTHAUS TO APPROVE THE RECOMMENDATION AS PRESENTED.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Frankenhoff Yes

Commissioner Mcglothlin Yes

Commissioner Hickman Yes

Commissioner Holthaus Yes

Vice President Philpot Yes

President Jones Yes

PUBLIC INPUT

Carol Hochgraber stated that she did contact her Alderman Mr. Rein and he did not know where the parking lot was going to be located and that it was going to be a gravel parking lot. She added that they are also concerned with lighting and security. She thanked the Commissioners for taking the time to wait.

Linda Livermore stated that the gravel driveway they put in behind her house years ago that goes to the shelter house. It is only used once a week and not traveled on regularly. They could use that road for parking.

EXECUTIVE SESSION: In accordance with 5 ILCS, Par. 120/2c, President Jones asked for a motion to move into Executive Session to discuss: the selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under laws of ordinance.

COMMISSIONER FRANKENHOFF MADE A MOTION SECONDED BY VICE PRESIDENT PHILOT TO MOVE INTO EXECUTIVE SESSION.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Mcglothlin Yes

Commissioner Hickman Yes

Commissioner Holthaus Yes

Commissioner Frankenhoff Yes

Vice President Philpot Yes

President Jones Yes

The portion of the Regular meeting adjourned to Executive Session at 7:30 p.m.

ACTIONS AFTER EXECUTIVE SESSION:

COMMISSIONER FRANKENHOFF MADE A MOTION SECONDED BY COMMISSIONER HICKMAN TO APPOINT TRENT LYONS TO THE VACANT SEAT WITH HIS TERM EXPIRING MAY 26, 2025. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED.

ADJOURNMENT

With no other business to discuss at 9:14 p.m., COMMISSIONER FRANKENHOFF MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT JONES DECLARED THE MOTION CARRIED. Meeting adjourned.

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