Quincy Reporter

City of Quincy City Council met May 1.

Here are the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup presiding. The following members were physically present:

Ald. Fletcher, Entrup, Bergman, Bauer, Rivera, Mays, Farha, Rein, Ebbing, Reis, Reed, Uzelac, Holtschlag. 13. Absent: Ald. Sassen. 1.

Ald. Entrup moved that Ald. Sassen be excused and be allowed the usual compensation for this meeting. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn

QUINCY POLICE SWEARING IN

Korbin Stratman, Brandon Epley, Ethan Hansel

Quincy Police Officers Korbin Stratman, Brandon Epley, and Ethan Hansel were sworn in by Police Chief Adam Yates.

PUBLIC FORUM

Rev. Carl Terry invited everyone to the “National Day of Prayer” event at City Hall on May 4th at noon. Tierney Craig gave an update on events that are going to happen in The District such as Friday “Concerts in the Plaza,” Farmers Market from May to October and “Shop Local” on May 6th.

The City Clerk presented and read the following:

PETITIONS

By The Dock requesting permission to waive Liquor Ordinances, Sections 111.096(a) Consumption and Possession of Alcoholic Liquor on public streets, alleys, sidewalks and lots, and Section 111.067(a) Selling Outside of Licensed Premises at 7th to 8th Maine Street on May 20, 2023, for the American Downtown Classic Car & Art Show.

Ald. Uzelac moved the prayer of the petition be granted and the proper authorities notified. Motion carried. By St. Peter Church requesting to conduct a raffle and have the bond requirement waived from now until August 27th. The City Clerk recommends approval of the permit.

Ald. Holtschlag moved the prayer of the petition be granted. Motion carried.

REPORTS OF THE QUINCY PLAN COMMISSION

The report for a Special Permit for Planned Development to install a projecting automatic changeable copy (digital) sign at 220 North 6th Street (zoned D2), was tabled to the next Plan Commission meeting.

Ald. Uzelac stated that no action be taken at this time because it was tabled to the next Plan Commission meeting. Recommending approval of an amendment to the existing Special Permit for 150 South 48th Street to allow for the construction of an office building at 150 South 48th Street as requested (Zoned R1A) with one condition: The new office building at 150 South 48th Street may only be used by the petitioner (The Crossing Church). Any use beyond the use of the petitioner (The Crossing Church) would require Quincy Plan Commission review and Quincy City Council approval. Ald. Farha moved the report be received and concurred in. Motion carried.

Recommending approval of the rezoning of a portion of 1537 North 24th Street (formerly 2304 Locust Street) from R1C (single-family residential) to C2 (general commercial) to allow for its continued use as an automobile dealership as requested.

Ald. Mays moved the report be received and concurred in and an ordinance drafted. Motion carried. Recommending approval of the proposed development of property located approximately 1700 block of North 36th Street to allow for the operation of a body shop, a tow lot, a parking lot, and three self-storage facilities as requested (Zoned M3).

Ald. Mays moved the report be received and concurred in. Motion carried.

PROCLAMATIONS

By Michael A. Troup proclaiming the month of May as “Foster Care Month,” May 4th as “Day of Prayer,” and the week of April 30th to May 6th as “Professional Municipal Clerks Week.”

Ald. Reis moved the proclamations be received and filed. Motion carried.

MAYOR’S APPOINTMENTS

By Mayor Michael A. Troup making the appointments of Alderman Glen Ebbing to the Utilities Committee for a three year term beginning immediately and ending April 30, 2026, and John Mast to the Utilities Committee, as an At-Large member, for a three-year term beginning immediately and ending April 30, 2026.

Ald. Reis moved the appointments be confirmed. Motion carried.

RESOLUTION

WHEREAS, the Department of Central Services is responsible for the trimming and removal of trees on City right-of way; and,

WHEREAS, the City recently requested bids for the purchase of an equipment trailer to haul equipment and machinery used for the trimming and removal of trees; and,

WHEREAS, one (1) bid was received, and the bid from Luby Equipment of Quincy offers the purchase of an 18 foot Cronkhite 3612 HD trailer at the cost of $14,560.00; and,

WHEREAS, the bid has been reviewed by the Director of Central Services and found to be acceptable; and,

WHEREAS, funding for this purchase is available in the 2023/2024 General Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Public Works, the Director of Central Services, and the Central Services Committee recommend to the Mayor and Quincy City Council that the proposal from Luby Equipment of Quincy for the purchase of a Cronkhite 3612 HD trailer at the cost of $14,560.00 be accepted. Jeffrey Conte, P.E.

Director of Public Works

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining an email system for use by all city departments; and,

WHEREAS, the City of Quincy currently utilizes cloud solutions from Barracuda Networks to provide security and archiving services; and,

WHEREAS, Barracuda Networks charges an annual maintenance contract which expires on 5/20/2023; and,

 WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Chairman of the Technology Committee and the IT Manager recommend to the Mayor and City Council that the low quote of SHI International Corp. in the amount of $9,716.16 be approved for the annual maintenance contract renewal.

Corey Dean

IT Manager

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining the AS/400 computer system for use by all city departments; and,

WHEREAS, the financial and utility billing systems are maintained by Superion for the City of Quincy and the Quincy Public Library; and,

WHEREAS, CentralSquare, formally SunGard Public Sector, will provide software support services, yearly program ming upgrades, and make any changes mandated by state or federal regulations; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Chairman of the Technology Committee and the IT Manager recommend to the Mayor and City Council that the normal bidding requirements be waived and the quote from CentralSquare in the amount of $75,765.41 be approved for the annual software services agreement.

Corey Dean

IT Manager

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of protecting all the City’s information from cyber security threats; and,

WHEREAS, the City Council approved the purchase of the Checkpoint firewall appliances at the May 9, 2022 City Council meeting; and,

WHEREAS, the IT Department has been working with SecureData Technologies to migrate traffic to the Checkpoint firewall appliances to improve our cyber security posture; and,

WHEREAS, the City of Quincy is currently utilizing the Checkpoint firewall appliances as the primary firewall solution for outside connectivity; and,

WHEREAS, special pricing was given by Checkpoint to the most local authorized Checkpoint vendor SecureData Tech nologies; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Chairman of the Technology Committee and the IT Manager recommend to the Mayor and City Council that the normal bidding requirements be waived and the quote from SecureData Technologies in the amount of $24,989.00 be approved for the annual maintenance contract renewal.

Corey Dean

IT Manager

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining an email system for use by all city departments; and,

WHEREAS, the City of Quincy migrated the email solution to Microsoft’s Office 365 service offering during the initial recovery efforts in June, 2022; and,

WHEREAS, the Microsoft Office 365 Exchange Online solution provides more security and protection than the in house Microsoft Exchange server infrastructure; and,

WHEREAS, the Microsoft Office 365 subscription requires an annual renewal; and,

WHEREAS, the Microsoft Office 365 subscription pricing is provided by Dell Technologies which currently has the Microsoft Contract for the State of Illinois; and

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Chairman of the Technology Committee and the IT Manager recommend to the Mayor and City Council that the proposal from Dell Technologies in the amount of $54,441.45 be approved for the Micro soft Office 365 annual subscription renewal.

Corey Dean

IT Manager

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of implementing innovative solutions to create efficiencies for all city departments; and,

WHEREAS, Smartsheet is a cloud based collaboration solution that allows departments to track tasks, documents, proj ects and work flows; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Chairman of the Technology Committee and the IT Manager recommend to the Mayor and City Council that the normal bidding requirements be waived and the quote from Smartsheet, Inc. in the amount of $15,717.23 be accepted for the annual software services agreement.

Corey Dean

IT Manager

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call the following vote resulted: Yeas: Ald. Reis, Reed, Uzelac, Holtschlag, Fletcher, Entrup, Bergman, Bauer, Rivera, Mays, Farha, Ebbing. 12. Nay: Ald. Rein. 1. Absent: Ald. Sassen. 1. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy entered the original contract with Tyler Technologies of Yarmouth, ME on 4/7/2021; and,

WHEREAS, the various City of Quincy departments have been working diligently on the implementation of the solu tion; and,

WHEREAS, the annual maintenance contract of $62,453.86 is now due; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Chairman of the Technology Committee and the IT Manager recommend to the Mayor and City Council that normal bidding requirements be waived and the quote from Tyler Technologies in the amount of $62,453.86 be approved for the annual software services agreement.

Corey Dean

IT Manager

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, on April 10, 2023, the City Council authorized the City to enter into the IRON Fiduciary Agreement and authorized the Comptroller, as an agent, to execute the “Fiduciary Investment Management Agreement” as recommended by the Finance Committee; and,

WHEREAS, the relevant documents needed to execute the Fiduciary IRON investment includes two additional agree ments that need to be executed:

“Nationwide 457(b) Trust Agreement” (exhibit NTC Trust) Adoption of the IRON agreement will require the plan to migrate assets from the current group variable annuity into share accounting via the NTC Trust. End result will permit all dividends, Capital Gains, and Reimbursements (positive credits) to participant accounts to reflect in explicit line items vis ible in transaction history; and, “Administrative Services Agreement,” (exhibit ASA) The ASA will not change any plan provisions, rather outline du ties of service and confirm compensation per Section 14 of the ASA; and,

WHEREAS, the City has certain administrative and investment oversight duties and authority as plan sponsor and administrator of the Retirement Plans, and in performing such duties, must act for the exclusive benefit of Retirement Plan participants and their beneficiaries; and

WHEREAS, the City Comptroller acts as the Authorized Agent for the City sponsored Nationwide 457 plan; and, 

WHEREAS, these agreements attached hereto as “NTC Trust Agreement” and “Administrative Services Agreement” set forth the services and terms; and,

NOW, THEREFORE BE IT RESOLVED, the City Council authorizes the City Comptroller, as agent, to execute the NTC Trust Agreement and Administrative Services Agreements with Nationwide and IRON Fiduciary.

Sheri Ray

Comptroller

Ald. Farha moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 13 aldermen voted yea, with 1 absent. Motion carried.

ORDINANCE

First presentation of an Ordinance entitled: An Ordinance Amending title III (Administration) Of Chapter 40 (Board And Commissions) Of The Municipal Code Of The City Of Quincy Of 2015. (Any Quincy police officer who separates from the department and desires to be re-employed will be subject to the same hiring requirements applicable to a lateral transfer police officer.)

REPORT OF FINANCE COMMITTEE

Mike Farha

Jack Holtschlag

Michael Rein

Richie C. Reis

Finance Committee

Ald. Farha, seconded by Ald. Rein, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 aldermen voted yea, with 1 absent. Motion carried.

MOTION

Ald. Bergman moved to allow the closure of the middle of alley, 7th – 8th, Broadway to Spring, on May 12th, from dawn to dusk for a Bella Ease “Community Give Back Event.” Barricade needed. Motion carried. Ald. Holtschlag moved the City Council adjourn and sit in Executive/Closed Session pursuant to the Open Meetings Act to discuss 5 ILCS 120/2 (c) (2) Collective Bargaining Negotiations, seconded by Ald. Bergman, and on a roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

CITY COUNCIL RECONVENED

After sitting in Executive/Closed Session pursuant to the Open Meetings Act to discuss 5 ILCS 120/2 (c) (2) Collective Bargaining Negotiations, Ald. Uzelac moved the City Council reconvene and sit in regular session at 8:01 p.m. Motion carried.

The City Council adjourned at 8:02 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/7574/638189020234900000