Southeastern Community Unit School District # 337 Board of Education met April 24.
Here are the minutes provided by the board:
The following minutes are tentative and will not become official minutes of the
Board of Education until their scheduled approval at the next regular meeting.
Call to Order and Roll Call
The Southeastern Community Unit District #337 Board of Education met in regular session on Monday, April 24, 2023 in the Board of Education Office (Room #126) in Augusta, Illinois. John Eilers, Board President, called the meeting to order at 6:30 p.m.
Roll Call verified that there was a quorum of the Board of Education with the following members present and absent as listed below:
| Board of Education | Title | Present | Absent |
| John Eilers | President | X | |
| Mark Hitz | Member | X | |
| Grant Holst | Member | X | |
| Sarah Kearby | Member | X | |
| Bobbi Smith | Secretary | X | |
| Greg Tippey | Vice President | X | Arrived at 6:41 p.m. |
| Mark Winters | Member | X |
| Administration | Title | Present | Absent |
| Todd Fox | Superintendent | X | |
| Tecia Lantz | Asst. Superintendent | X | |
| Brandon Gooding | Elementary Principal | X | Left at 7:53 p.m., returned at 8:57 p.m. |
| Tim Kerr | Jr. High Principal | X | Left at 7:53 p.m., returned at 8:57 p.m. |
| Kimberly Harrison | Sr. High Principal | X | Left at 7:53 p.m., returned at 8:57 p.m. |
| Cyle Rigg | District AD/Transp. Director | X | Left at 7:53 p.m., returned at 8:57 p.m. |
| Staff | Title | Present | Absent |
| Lisa Knorr | Recording Secretary | X | |
| Others Present | Title | Address the Board | Topic |
| Two Guests | N/A | N/A | N/A |
On a motion by Member Smith and a second by Member Kearby, the Board of Education approved the agenda items as amended.
Roll Call Vote:
Aye: Eilers, Hitz, Holst, Kearby, Smith
Nay: None
Absent: Tippey, Winters
Motion Carried
Approval of Minutes
On a motion by Member Hitz and a second by Member Smith, the Board of Education approved the minutes from the March 27, 2023 regular meeting and closed session.
Roll Call Vote:
Aye: Hitz, Holst, Kearby, Smith, Eilers
Nay: None
Absent: Tippey, Winters
Motion Carried
Public Participation
Special Recognition
Superintendent Fox presented the Board Excellence Awards which included April Sun of the Month, FBLA State Competition, IESA Solo & Ensemble, KHQA Girls All Do or Die Team, FFA State Contest, Illinois State Academy of Science Annual Meeting.
Financial
Assistant Superintendent Lantz reviewed the monthly financial snapshot which shows we are 75% into the fiscal year. We have received 81% of our budgeted revenue and have spent 78% of our budgeted expenditures.
On a motion by Member Hitz and a second by Member Smith, the Board of Education approved the bills, financial statements, and activity funds.
Roll Call Vote:
Aye: Holst, Kearby, Smith, Tippey, Eilers, Hitz
Nay: None
Absent: Winters
Motion Carried
Informational Items
Superintendent Fox reviewed the Evidence Based Funding Formula.
Superintendent Fox reviewed the open positions for the 2023-2024 school year.
Superintendent Fox discussed the plans for the memorial money the district has received. Superintendent Fox reviewed the current bus fleet.
Superintendent Fox reviewed the $40,000 Teacher Minimum Salary.
Assistant Superintendent Lantz discussed the School Resource Officer (SRO).
Superintendent Fox discussed the Maintenance Grant Award from ISBE.
Superintendent Fox reviewed the election results.
Superintendent Fox stated the Organizational Meeting will be held May 8, 2023.
Superintendent Fox went over the End of Year dates.
Administrative reports were given Mrs. Harrison reporting on the Illinois Postsecondary and Career Expectations (PaCE) Symposium she attended last week. Mrs. Lantz reported on a DOT grant to help with the planning and development of this plan for the Southeastern high school students.
On a motion by Member Tippey and a second by Member Kearby, the Board of Education moved into closed session at 7:32 p.m. for the purpose of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, including hearing testimony on a complaint lodged against an employee to determine its validity and collective negotiating matters between the school board and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
Roll Call Vote:
Aye: Kearby, Smith, Tippey, Eilers, Hitz, Holst
Nay: None
Absent: Winters
Motion Carried
The Board of Education returned to Open Session at 8:57 p.m.
Action Items
On a motion by Member Tippey and a second by Member Hitz, the Board of Education approved the renewal of Southeastern’s Illinois Elementary School Association membership for the 2023-2024 school year.
Roll Call Vote:
Aye: Smith, Tippey, Eilers, Hitz, Holst, Kearby
Nay: None
Absent: Winters
Motion Carried
On a motion by Member Smith and a second by Member Kearby, the Board of Education approved the renewal of Southeastern’s Illinois High School Association membership for the 2023-2024 school year.
Roll Call Vote:
Aye: Tippey, Eilers, Hitz, Holst, Kearby, Smith
Nay: None
Absent: Winters
Motion Carried
On a motion by Member Smith and a second by Member Tippey, the Board of Education approved a $4,000 increase for administration salaries for the 2023-2024 school year as presented.
Roll Call Vote:
Aye: Eilers, Hitz, Holst, Smith, Tippey
Nay: Kearby
Absent: Winters
Motion Carried
On a motion by Member Smith and a second by Member Tippey, the Board of Education approved a $1 per hour increase for all non-certified personnel for the 2023-2024 school year.
Roll Call Vote:
Aye: Eilers, Hitz, Holst, Kearby, Smith, Tippey
Nay: None
Absent: Winters
Motion Carried
The Board of Education tabled the junior high girls’ softball cooperative sports agreement with West Prairie School.
On a motion by Member Smith and a second by Member Kearby, the Board of Education approved the following board policies (2nd reading): 2:110 Qualifications, Term, and Duties of Board Officers; 3:40 Superintendent; 4:60 Purchases and Contracts; 5:30 Hiring Process and Criteria; 5:90 Abused and Neglected Child Reporting; 5:125 Personal Technology and Social Media, Usage and Conduct; 5:150 Personnel Records; 5:170 Copyright; 5:260 Student Teachers; 6:135 Accelerated Placement Program; 6:230 Library Media Program; 8:20 Community Use of School Facilities.
Roll Call Vote:
Aye: Hitz, Holst, Kearby, Smith, Tippey, Eilers
Nay: None
Absent: Winters
Motion Carried
On a motion by Member Tippey and a second by Member Smith, the Board of Education accepted the resignation of Karen Henson in the position of custodian effective June 30, 2023.
Roll Call Vote:
Aye: Holst, Kearby, Smith, Tippey, Eilers, Hitz
Nay: None
Absent: Winters
Motion Carried
On a motion by Member Smith and a second by Member Kearby, the Board of Education accepted the resignation of Brett Ufkes in the position of high school boys’ basketball coach for the 2023-2024 school year.
Roll Call Vote:
Aye: Kearby, Smith, Tippey, Eilers, Hitz, Holst
Nay: None
Absent: Winters
Motion Carried
On a motion by Member Smith and a second by Member Tippey, the Board of Education accepted the resignation of Jeremy Stephens in the position of high school boys’ basketball assistant coach for the 2023-2024 school year.
Roll Call Vote:
Aye: Smith, Tippey, Eilers, Hitz, Holst, Kearby
Nay: None
Absent: Winters
Motion Carried
On a motion by Member Smith and a second by Member Kearby, the Board of Education approved the employment of Jeffrey Totten in the position of junior high track assistant coach immediately.
Roll Call Vote:
Aye: Tippey, Eilers, Hitz, Holst, Kearby, Smith
Nay: None
Absent: Winters
Motion Carried
On a motion by Member Hitz and a second by Member Tippey, the Board of Education approved the employment of extracurricular assignments and other duties for the 2023-2024 school year as presented.
Roll Call Vote:
Aye: Eilers, Hitz, Holst, Kearby, Smith, Tippey
Nay: None
Absent: Winters
Motion Carried
| Extracurriculars and Other Duties
2023-2024 | ||
| Varsity Boys Basketball Head Coach | HS | |
| Varsity Boys Basketball Assistant Coach | HS | |
| Junior High Boys Basketball Head Coach | JH | Bryan Schullian |
| Junior High Boys Basketball Assistant Coach | JH | Kevin Winters |
| 5 / 6 Boys Basketball Head Coach | MS | Mark Winters |
| 5 / 6 Boys Basketball Assistant Coach | MS | Kevin Winters |
| Varsity Girls Basketball Assistant Coach | HS | Jordan Harris |
| Junior High Girls Basketball Head Coach | JH | Chad Griswold |
| 5 / 6 Girls Basketball Head Coach | MS | |
| 5 / 6 Girls Basketball Assistant Coach | MS | Grant Holst |
| High School Cheerleading Sponsor | HS | Kassie Henry |
| Varsity Girls Volleyball Head Coach | HS | Tim Kerr |
| Varsity Girls Volleyball Assistant Coach | HS | Autumn Schullian |
| Junior High Girls Volleyball Head Coach | JH | Tim Kerr |
| Junior High Girls Volleyball Assistant Coach | JH | Angela Wagner |
| 5 / 6 Girls Volleyball Head Coach | MS | Autumn Schullian |
| 5 / 6 Girls Volleyball Assistant Coach | MS | Kara Twaddell |
| Varsity Golf Head Coach | HS | Kevin Winters |
| High School Scholastic Bowl Sponsor | HS | Deb Hurt |
| Junior High Scholastic Bowl Sponsor | JH | Cindy Twidwell |
| Junior High Speech Sponsor | JH | Cindy Twidwell |
| Varsity Boys Baseball Head Coach | HS | Cyle Rigg |
| Extracurriculars and Other Duties
2023-2024 | ||
| Varsity Boys Baseball Assistant Coach | HS | Chris Roberts |
| Junior High Boys Baseball Head Coach | JH | Cyle Rigg |
| Junior High Boys Baseball Assistant Coach | JH | |
| Varsity Girls Softball Head Coach | HS | Mary Quigle |
| Varsity Girls Softball Assistant Coach | HS | Chad Griswold |
| Junior High Girls Softball Head Coach | JH | Mary Quigle |
| Junior High Girls Softball Assistant Coach | JH | Chad Griswold |
| Junior High Track Head Coach | JH | Matthew Zaehringer |
| Junior High Track Assistant Coach | JH | Jeff Totten |
| Varsity Boys Football Assistant Coach | HS | Matthew Zaehringer |
| Music Director | JH | Stephanie Mencel |
| Band Director | HS | Linda Hartweg |
| Play Head Sponsor | HS | Stephanie Mencel |
| Play Assistant Sponsor | HS | Stephanie Mencel |
| Play Accompanist | HS | Stephanie Mencel |
| Junior High Yearbook Sponsor | JH | Keela Whewell |
| High School Yearbook Sponsor | HS | Keela Whewell |
| High School Science Club Sponsor | HS | Kassie Henry |
| High School Asst Science Club Sponsor | HS | |
| Junior High Science Club Sponsor | JH | Sara Guymon |
| Junior High Asst. Science Club Sponsor | JH | Keela Whewell |
| FFA Sponsor | HS | Bryan Schullian |
| Extra – FFA (30 Days) | HS | Bryan Schullian |
| NHS Sponsor | HS | |
| FBLA Sponsor | HS | Shanna Drake |
| FCCLA Sponsor | HS | Shanna Drake |
| Junior Class Sponsor | HS | Bryan Schullian/Kimberly Harrison |
| Extracurriculars and Other Duties
2023-2024 | ||
| Senior Class Sponsor | HS | Deb Hurt |
| Technology Assistant | HS | Deb Hurt |
| Work Study Program | HS | |
| Medical | Elem | Lisa Kelly |
| Medical | JH/HS | Deb Hurt |
| Media Specialist | JH/HS | Kathy Ferguson |
| SPED Bus Monitor # 1 | District | Sharlene Inman |
| SPED Bus Monitor # 2 | District Justine Sargeant | |
| Bus Route Monitor # 1 | District Teresa Rang | |
| Bus Route Monitor # 2 | District Julie Twaddell | |
| Bus Route Monitor #3 | District | Sara Eifert |
| Bus Route Monitor #4 | District Kathy Ferguson | |
| Bus Route Monitor #5 | District Tiffany Hubbard | |
| Bus Route Monitor #6 | District Kathleen Wortman | |
| Bus Route Monitor #7 | District | Corena Orris |
| Title Director | District Tecia Lantz/Lisa Knorr | |
| Special Education Coordinator | District Kayla Neisen | |
| Junior/Senior High IEPs | JH/HS | Kayla Neisen |
| Monthly Balancing | District | Carrie Shaffer |
| Summer Drivers Education | HS | Brett Ufkes |
On a motion by Member Tippey and a second by Member Smith, the Board of Education voted to adjourn the meeting at 9:04 p.m.
Voice Vote
Motion Carried
https://cdnsm5-ss2.sharpschool.com/UserFiles/Servers/Server_1009717/File/District/2022-2023/BOE/05-08-2023/April%2024,%202023%20Board%20Meeting%20Minutes%20(1).pdf
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