John Wood Community College Executive Committee met March 8.
Here are the minutes provided by the committee:
The Executive Committee met on March 8, 2023, at 8:30 a.m. Attendees were Mr. Bob Rhea, Ms. Diane Ary, (via Zoom) and Mr. Larry Fischer, trustees; Dr. Bryan Renfro, president, and Ms. Leah Benz, executive assistant, note taker.
March Board of Trustees Agenda items:
• Consent Agenda
o Regular Board minutes, bills, travel expenditures
o Financials February
• Grants (discussion on these grants)
o Request acceptance of grant funds from Illinois Community College for the Mental Health Action on Campus Act Appropriation Amount: $11,199
o Request authorization to submit an application to the Illinois State Library/Jesse White Secretary of State for Adult Volunteer Literacy Amount $68,000
o Request authorization to submit an application to the Illinois community College Board for Trades School Grant Program $100,000-$120,000
• Personnel
o Vice President of Instruction vacant position – Review of this vacant position has been moving forward. Dr. Renfro met with faculty executive committee and faculty senate for input/recommendations. A position title change is being considered. A revised job description is also being drafted with an April timeline.
o The process of how we fill vacant faculty positions was shared.
o The committee heard that Mr. Bill LaTour Dean of Operations submitted his retirement notice.
• Business Agenda
o Request approval to revise the, 2022-2023, 2023-2024 and 2024-2025 College calendar-
The College calendars were recently reviewed. It was discovered that three dates the College is normally closed were not noted on these calendars. Those dates were July 3, 2023, July 5, 2024, and December 23, 2024. These dates either fall on a Monday prior to a Tuesday holiday or a Friday following a Thursday holiday. The recommendation was made to correct these three dates and show that the College is closed.
o Request authorization to revise Board Policy 413- Student Conduct – Legal counsel asked Administration to review the Board policy on Student Conduct specifically on the language of when a student is expelled. The revision was shared and discussed.
Discussion items
Enrollment Update – Dr. Renfro and Mr. Welker developed a revised data sheet to report enrollment numbers. A copy of the updated data was shared and reviewed. An additional column to reflect expenses per credit hour was requested.
The enrollment data form continues to be modified.
Board retreat agenda/date – Agenda items for consideration requested included the 50th anniversary celebration update, challenges, opportunities, weakness, and strengths of the college.
WDC Name Change – A group of individuals requested to change the current name of the Workforce Development Center for marketing. No recommendation at this time is being brought forward. Discussion continues on options prior to signage being ordered.
Graduation lapel pins – The supply of graduation lapel pins depletes this year. No reorder is being done.
Hannibal Innovation - Discussion continues on this innovation. The potential is to offer night classes to adults and high school students in industrial maintenance, electrical and welding. A timeline of fall 2024 was shared if this moves forward.
Trustee protocol letter/orientation of new trustee - This protocol letter is shared with the Board every year. The current letter will be e-mailed to the incoming and outgoing chair of the Board to update as necessary to be distributed in April or May to all trustees.
Orientation of the new trustee will be held following the election.
In- Service – This in-house event is scheduled for March 31 for all employees. Mr. Payne Schoen will be the facilitator of the event. Dr. Renfro will give a brief address.
Other
Other items noted:
• West Central Regional trustees meeting – March 17 – Mr. Fischer, Dr. Greenwell, Ms. Hawley, and Dr. Renfro will be attending.
• Task Force- Members who will serve on the two task forces were shared with the Executive Committee. Meeting will begin in two weeks.
https://www.jwcc.edu/about/board-of-trustees/board-agendas-minutes/#executive-committee
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