Quincy Reporter

Quincy Park District Board of Commissioners met March 8.

Here are the minutes provided by the board:

ROLL CALL

President Frankenhoff called the meeting to order and upon the roll being called the following members were physically present at said location: President John Frankenhoff, Vice-President Barbara Holthaus, Commissioners Nathan Koetters, Patty McGlothlin, Roger Leenerts, Alan Hickman, and Jeff VanCamp. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Members Absent: None

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services–Don Hilgenbrinck, Director of Program Services–Mike Bruns, Director of Marketing/Operations–Marcelo Beroiza, Director of Golf-David Morgan and Board Attorney David Penn.

President Frankenhoff led the room in the Pledge of Allegiance.

CONSENT AGENDA

President Frankenhoff asked if there were any objections or changes to the February 8, 2023, Regular Board meeting minutes or to the check register and upon hearing none, he announced they were approved by unanimous consent.

PUBLIC INPUT

Seth Terwelp spoke on behalf of the Disc Golf Club as their newly elected President. He reported in January 139 rounds clocked at Bob Mays Park and in February they had 44 rounds. 80 rounds were tracked at Moorman Park. They are seeking help with upkeep on the various disc golf courses. He has been working with Director Morgan at Westview and the club is planning on donating a quarter of the costs of backline baskets as a thank you to the Park District. They appreciate the T-signs and pads at Bob Mays Park. Looking for permission to lock baskets due to basket 11 at Upper Moorman Park was stolen last year so they are hoping to be able to lock those and the Park District and the Club would both have a set of keys. They look forward to working with the Park District in the future.

BOARD INFORMATION/EDUCATION-None

CORRESPONDENCE-None

VOLUNTEERS-None

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks added to his report that he, Director Morgan and Rick Miles met with Wes Hill on the initial site visit for the Westview irrigation and Mr. Hill will provide a complete site visit report next week. Prices have increased 35% in the past 12 months due to plastic and copper which is up 300%. He is also expecting a 15 to 20% increase in cost every year due to aging infrastructure on golf courses that need to be replaced now. All information will be shared next week when his report is delivered. He will be at the June board meeting with a PowerPoint presentation of his findings.

DIRECTORS’ REPORTS

Director Higley reported that on March 1st marina contracts were mailed. Nine renewals have been completed. New renters receive 25% off slip rental and Refer a Friend and get 10% off if they were not a renter last year. Lorenzo Bull House furnaces went out last week and they were replaced.

Director Hilgenbrinck stated that good weather has brought door traffic at the front counter for registrations.

Director Bruns reported youth soccer had 894 registrations that ended Monday. 910 last spring. 695 last fall. We will have 82 teams. Staff is recruiting coaches and forming teams. Batting cages plan to open March 31st. Baseball starts on April 10th. Soccer will start April 3rd. First tournament will be April 1st and 2nd. Job fair currently ongoing from 1 p.m. to 4 p.m. and have had 19 applicants, which is triple from the two previous years added together. Pitching machines are being replaced the last week of March. Brown Electric will come out next week to check all four fields and complete testing on 12 different spots on each field. They will supply us with a report making suggestions to either adjust lights or add more in particular areas depending on the results of the testing.

Director Morgan reported that they have already had some busy days this year. He has been working with Seth on disc golf to get the last nine holes cemented and should be completed by Friday. The cost for the last nine holes will be split between the Disc Club and the Park District. Junior lessons start next April.

Director Beroiza stated that sponsorship for the baseball season is wrapping up. He is working with Chris Griggs providing contact pictures from the Art Keller Marina bay and boating activities that were held last summer so they can use those in their marketing and website and advertising materials.

COMMITTEE REPORTS

Friends of the Lorenzo Bull House– Vice-President Holthaus reported the Business After Hours is tomorrow evening from 4:30 to 6:00. On May 6th the Dogwood Parade Day a party is planned in conjunction with the parade. Dinner with the Bulls at the Quincy Country Club and it is a major fundraiser with the goal of raising $20,000 this year.

Quincy Park Foundation– Vice-President Holthaus stated that she and Commissioner McGlothlin attended the meeting which was held right before this Board meeting discussing investments.

Planning Commission – Commissioner Koetters reported the Commission met on the 28th nothing to report.

Quincy Riverfront Development Corporation- Commissioner VanCamp reported that there have been no meetings.

Finance Committee- Commissioner Leenerts reported that the Park District investments are in very good shape. He mentioned that the City approached the Park District about a new TIF District and they had some discussion about that. President Frankenhoff stated that he and Executive Director Frericks met with the City and the conclusion that came out of the finance committee, the three that were present, that he will reply to the City stating that the finance committee doesn’t feel it is in the Park District’s best interest. With that caveat being said he stated that there will be a new Board in May and the official action will be done after the change in the Board.

UNFINISHED BUSINESS-None

NEW BUSINESS

Review/Revision of the Quincy Park District Mission Statement: Executive Director Frericks stated that the Mission Statement needs to be reviewed every year and make revisions as appropriate.

Informational/Outdoor Sculpture at Quincy Art Center with Donor Sign to be located at 1515 Jersey Street. Executive Director Frericks reported that Quincy Arts Center has requested a sculpture be placed with a donor plaque be placed at 1515 Jersey Street. They will pay for all expenses including installation. Staff recommends this begin the 50-day public comment period.

Bid for Maintenance Dredging: Recommended Approval (VOICE VOTE) Director Higley reported that one bid was received this year and it was for $500 per hour from Canton Marine and Towing, Inc. $235,000 has been authorized for dredging in the ‘23 budget. COMMISSIONER VANCAMP MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

Villa Kathrine Sublease by Friends of The Castle: Recommended Approval (VOICE VOTE) Executive-Director Frericks reported that The Friends of The Castle have subleased space in the Villa Kathrine for many years. The Castle uses the funds to make repairs and improvements. Sublease is due for renewal on May 31st. Rent increased $100 over last year which is the second time since 2014 to $500 a month. COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONERR KOETTERS TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED. Festival of Lights, Inc. Holiday Light Display Three-Year Agreement: Recommended Approval (VOICE VOTE)

Executive Director Frericks stated that based on email conversations with John the staff would like to table this until the Board meets with Eric Dooley for a couple of adjustments to the agreement. COMMISSIONER KOETTERS MADE A MOTION, SECONDED BY COMMISSIONER MCGLOTHLIN TO TABLE. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

Bid for Q-Island Playground: Recommended Approval (VOICE VOTE)

Director Higley reported that open bid for playground equipment. Proposals were supposed to be between $25,000 and $28,000 in cost. Four proposals were received and narrowed down to the final selection of the proposal by PlayPower LT received the highest number of votes. Delivered price is $27,997.80. $35,000 was budgeted from bond funds. Remainder of the budget will fund installation, safety surface and edging. COMMISSIONER MCGLOTHLIN MADE A MOTION SECONDED BY VICE-PRESIDENT HOLTHAUS TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED.

Bid for Moorman Park Parking Lot Addition: Recommended Approval (VOICE VOTE) Executive Director Frericks reported this is a 2023 bond project. This will add 55 parking stalls located north of the sand volleyball courts. Six bids were received. Million Construction bid of $262,390 was the low bid. Budgeted amount was $400,000.

COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER VANCAMP TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for Berrian Park Restroom Replacement: Recommended Approval (VOICE VOTE) Executive Director Frericks stated this is a 2023 bond project also. Due to the proximity of the new courts, the shelter and the playground an ADA compliant restroom was needed. Low bid from Million Construction for $153,901. Budget $175,000.

COMMISSIONER LEENERTS MADE A MOTION SECONDED BY VICE PRESIDENT HOLTHAUS TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for Westview Parking Lot Sealing and Striping: Recommended Approval (VOICE VOTE) Executive Director Frericks reported Westview has not been sealed and stripped since 2017. Coulter Asphalt is low bid at $17,800 for upper and lower parking lots.

COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER KOETTERS TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for Clat Adams Park Sidewalk Replacement Phase 2: Recommended Approval (VOICE VOTE)

Director Higley reported that this is the north half of the park’s sidewalks with trip hazards due to flooding events. Two proposals were received with low bid from Derhake Brothers Plumbing and Excavating for $29,500. Budgeted amount was $50,000. COMMISSIONER VANCAMP MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for Washington Park Sidewalk Replacement: Recommended Approval (VOICE VOTE) Director Higley stated repairs to trip hazards throughout the park with three bid proposals received. Low bid from Derhake Brothers Plumbing and Excavating $22,880. $25,000 has been budgeted. VICE PRESIDENT HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER LEENERTS TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for Lorenzo Bull House Porch Repairs: Recommended Approval (VOICE VOTE) Executive Director Frericks reported this was a non-bond project for 2023 removing four sections of handrails and four newel posts and painting. One bid was received from Chris McDonald General Construction for $48,799, budget was $90,000.

COMMISSIONER MCGLOTHLIN MADE A MOTION SECONDED BY COMMISSIONER HICKMAN TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for South Park Tennis Courts Color Finishing: Recommended Approval (VOICE VOTE) Director Higley reported two proposals were received. Low bid was from All Weather Courts for $45,175. $60,000 was budgeted.

COMMISSIONER VANCAMP MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for Berrian Park Pickle Ball Courts Repairs and Color Finishing: Recommended Approval (VOICE VOTE)

Director Higley crack treatment in courts are guaranteed for two years and also converting from four to six courts. Two proposals were received with low bid from All Weather Courts at $44,640. Budget is $45,000 from a 2023 bond.

VICE PRESIDENT HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER KOETTERS TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for South Park Large Shelter House Tuckpointing: Recommended Approval (VOICE VOTE)

Executive Director Frericks reported this is a 23 Bond project budgeted for $40,000. Repairs to five wingalls, tuckpointing areas deeper than ¾”, replacing bad brick and waterproofing entire brick surface. Low bid from Rupp Masonry Construction Co. for $28,900. COMMISSIONER MCGLOTHLIN MADE A MOTION SECONDED BY VICE PRESIDENT HOLTHAUS TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

Bid for South Park Large Shelter House Ceiling Repairs & Painting: Recommended Approval (VOICE VOTE)

Executive Director Frericks stated that this is a ’23 bond project budgeted at $30,000. Scope of work is wash fascia and crown molding, 6´mesh over cracks with a coat of Dryvit Primus, scrape loose paint, prime and paint, apply 2 coats of paint to entire ceiling surface and crown molding. Three bids were received. Low bid from Entrup Drywall & Painting, Inc. for $24,350.

COMMISSIONER KOETTERS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DELCARED THE MOTION CARRIED

PUBLIC INPUT: None.

President Frankenhoff reported that he and Executive Director Frericks attended the sale of Parker Heights parcel that was auctioned last week. One representative from Knapheide was there. It was completed for $25,000.

EXECUTIVE SESSION: In accordance with 5 ILCS, par. 120/2, President Frankenhoff asked for a motion to move into Executive Session to discuss:

The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. PRESIDENT FRANKENHOFF MADE A MOTION SECONDED BY COMMISSIONER MCGLOTGHLIN TO MOVE INTO EXECUTIVE SESSION.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

COMMISSIONER KOETTERS YES

COMMISSIONER LEENERTS YES

COMMISSIONER MCGLOTHLIN YES

COMMISSIONER HICKMAN YES

COMMISSIONER VANCAMP YES

VICE-PRESIDENT HOLTHAUS YES

PRESIDENT FRANKENHOFF YES

The portion of the Regular meeting adjourned to Executive Session at 6:45 p.m.

ACTIONS AFTER EXECUTIVE SESSION: None

With no other business to discuss at 6:55 p.m., VICE-PRESIDENT HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED. Meeting adjourned.

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