Quincy Reporter

Quincy Park District Board of Commissioners met Nov. 9.

Here are the minutes provided by the board:

ROLL CALL

President Frankenhoff called the meeting to order and upon the roll being called the following members were physically present at said location: President John Frankenhoff, Vice-President Barbara Holthaus, Commissioners Nathan Koetters, Patty McGlothlin, Roger Leenerts, Jeff Steinkamp, and Jeff VanCamp. No Park Commissioner was permitted to attend the meeting by video or audio conference.

Members Absent: None

Also in Attendance: Executive Director–Rome Frericks, Director of Parks–Matt Higley, Director of Business Services–Don Hilgenbrinck, Director of Program Services–Mike Bruns, Director of Golf–David Morgan, Director of Marketing/Operations–Marcelo Beroiza and Board Attorney David Penn.

President Frankenhoff led the room in the Pledge of Allegiance.

PUBLIC HEARING: INTENT OF BOARD OF PARK DISTRICT COMMISSIONERS TO SELL $1,000,000 IN GENERAL OBLIGATION PARK BONDS (MOTION TO ADJOURN ROLL CALL VOTE)

President Frankenhoff read the Ordinance and intent. He confirmed with Director Hilgenbrinck and the Commissioners that there had been no written or oral public comments during the required time of the publication.

COMMISSIONER VANCAMP MADE A MOTION SECONDED BY COMMISSIONER LEENERTS TO ADJOURN THE PUBLIC HEARING. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Koetters Yes

Commissioner Leenerts Yes

Commissioner Mcglothlin Yes

Commissioner Steinkamp Yes

Commissioner Vancamp Yes

Vice-President Holthaus Yes

President Frankenhoff Yes

CONSENT AGENDA

President Frankenhoff asked if there were any objections or changes to the October 12, 2022, Regular Board meeting minutes or to the check register and upon hearing none, he announced they were approved by unanimous consent.

PUBLIC INPUT - None

BOARD INFORMATION/EDUCATION-None

CORRESPONDENCE-None

VOLUNTEERS

Executive Director Frericks thanked and acknowledged the contributions of Madison Davis Bicycle Shop and the Quincy Bike Club for continued improvements to the Nature trails.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Frericks had nothing to add to his written monthly report.

DIRECTORS’ REPORTS

Director Higley stated the Parks department is busy with leaf removal and winterizing facilities.

Director Hilgenbrinck reminded everyone that the filing period for the office of Park Board Commissioner is December 12-19th and requires 157 signatures.

Director Bruns commented on the Larcrosse program having 47 participants and stated there was Breakfast with Santa coming up along with the Special Populations Holiday Dance. Director Morgan stated the Westview staff has planted twelve trees donated by Frese Nursery and maintenance is busy winterizing the facility.

Director Beroiza stated the Volunteer Affiliate website page has been launched.

COMMITTEE REPORTS

Finance Committee-Commissioner Leenerts stated the Board would see a document next month regarding Assigned Fund balances aligning with the strategic plan done earlier this year. President Frankenhoff stated the money set aside for three major projects mentioned by Leenerts would not happen until at least 2024. Commissioner Leenerts stated the funds are currently in the Corporate Fund Reserve balance and would not be classified as restricted.

Quincy Park Foundation-Commissioner McGlothlin-No report.

Friends of the Lorenzo Bull House-Vice-President Holthaus stated they had met earlier this week regarding taking over the lease agreement from the Women’s City Club. Quincy Riverfront Development Corporation-Commissioner Steinkamp stated the last meeting was held October 26 where they are working on a mission statement. On November 16, a meeting will be held to look at the first three projects. Steinkamp stated he previously brought up in the Finance Committee meeting about bringing a plan to the full board meeting in December regarding a $25,000 contribution to the Quincy Riverfront Development Corporation on behalf of the Park District to assist getting them up and running with insurance costs and possible travel costs.

Quincy Planning Commission-Commissioner Koetters met October 25 and meet again November 22. Nothing pertaining to the Park District at this point.

UNFINISHED BUSINESS-None

NEW BUSINESS

RESOLUTION NO. 22-08: Quincy Park District Board of Commissioners Regular Meeting Dates for 2023: Recommended Approval (ROLL CALL VOTE)

President Frankenhoff read the requirements for setting the 2023 meeting dates.

VICE PRESIDENT HOLTHAUS MADE A MOTION SECONDED BY COMMISSIONER KOETTERS TO APPROVE THE MEETING CALENDAR AS PRESENTED. THE FOLLOWING ROLL CALL VOTES WERE CAST.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Leenerts Yes

Commissioner Mcglothlin Yes

Commissioner Steinkamp Yes

Commissioner Vancamp Yes

Commissioner Koetters Yes

Vice-President Holthaus Yes

President Frankenhoff Yes

Designation of Delegate and Alternates for the Illinois Association of Park Districts (IAPD) Annual Meeting: Recommended Approval (VOICE VOTE)

President Frankenhoff stated the Staff Recommendation states Vice-President Holthaus as the Delegate at the IAPD Annual Meeting to be held January 2023.

COMMISSIONER STEINKAMP MADE A MOTION SECONDED BY COMMISSIONER VANCAMP TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

ORDINANCE NO. 22-06: Authorizing the 2022 Property Tax Levy: Recommended Approval (ROLL CALL VOTE)

Director Hilgenbrinck stated this was presented last month for review only and has not received any comments or changes and represents a 1.4% decrease in revenue for the Park District and is also a tax rate decrease for next year. COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE AS PRESENTED.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Mcglothlin Yes

Commissioner Steinkamp Yes

Commissioner Vancamp Yes

Commissioner Koetters Yes

Commissioner Leenerts Yes

Vice-President Holthaus Yes

President Frankenhoff Yes

FY2023 Operating Budget: Review Only

Director Hilgenbrinck referenced pages 46-48 in the Board Packet regarding Capital projects and as an overview of the 2023 budget.

ORDINANCE NO. 22-08: Tentative Combined FY2023 Budget & Appropriation: Review Only Director Hilgenbrinck explained the ordinance and referenced page 84 in the board packet for detailed information and comparison to the previous year.

Set Interest Rate, Amount of Annual 2023 GO Bond ($1,000,000) for Sale, and Self-Fund the Purchase: Recommended Approval (VOICE VOTE)

Director Hilgenbrinck explained how the Park District purchases their own bond each year. Based on his research, this year’s interest rate will be at 5.50%.

COMMISSIONER VANCAMP MADE A MOTION SECONDED BY COMMISSIONER LEENERTS TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

ORDINANCE NO. 22-09: Authorization to Conduct a Public Sale of Surplus Property: Recommended Approval (ROLL CALL VOTE)

Executive Director Frericks explained surplus property and referenced the Marina Boathouse structure being considered for this sale. Staff Rec states this structure will be auctioned and recommends approval as presented.

COMMISSIONER KOETTERS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE ORDINANCE NO. 22-09.

President Frankenhoff stated this is a redo of what was approved last month calling for sealed bids and explained the difference with this property is that we do not want this to be sold for scrap therefore reducing revenue for the Marina. This ordinance changes the terms of what was approved last month.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Steinkamp Yes

Commissioner Vancamp Yes

Commissioner Koetters Yes

Commissioner Leenerts Yes

Commissioner Mcglothlin Yes

Vice-President Holthaus Yes

President Frankenhoff Yes

President Frankenhoff declared the Ordinance passed.

Bid for Wavering Park Small Shelter Replacement: Recommended Approval (VOICE VOTE) Director Higley stated this is a 2023 G.O. Bond project with three bids being received. Low bid was Derhake Brothers Plumbing & Excavating. Higley recommends approval as presented.

COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE THE BID AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

Friends of the Lorenzo Bull House Three Year License Agreement: Recommended Approval (VOICE VOTE)

Executive Director Frericks explained the Friends of the Bull House would take over the scheduling of the house and the revenues generated from it. They will also be allowed to utilize the second floor to generate revenue with the exception of having someone taking up full time residency in the house. This is a three-year agreement.

COMMISSIONER KOETTERS MADE A MOTION SECONDED BY COMMISSIONER MCGLOTHLIN TO APPROVE THE AGREEMENT AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

Quincy Children’s Museum Storybook Signs to be located in Gardner and Sunset Parks on Quincy Park District Nature Trails: Recommended Approval (VOICE VOTE) Director Higley provided an overview of the Staff Rec and stated this is now past the fifty-day public comment period with no public comment.

COMMISSIONER MCGLOTHLIN MADE A MOTION SECONDED BY COMMISSIONER VANCAMP TO APPROVE THE STAFF REC AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

FY 2023 Proposed Fees: Recommended Approval (VOICE VOTE)

President Frankenhoff stated all of the fees below were presented at last month’s meeting and recommends approval of all fees with one motion.

COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER STEINKAMP TO APPROVE ALL 2023 FEES AS PRESENTED. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

FY 2023 Shelter/Special Event/Service Fees:

FY 2023 Art Keller Marina Fees:

FY 2023 Westview Golf Course Fees:

FY 2023 Indian Mounds Pool Fees:

FY 2023 Showmobile Fees:

FY 2023 Financial Assistance Program:

FY 2023 Athletic Surface Fees:

FY 2023 Batting Cage Fees:

PUBLIC INPUT: None

EXECUTIVE SESSION: In accordance with 5 ILCS, Par. 120/2c, President Frankenhoff asked for a motion to move into Executive Session to discuss:

1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. (ROLL CALL VOTE)

COMMISSIONER MCGLOTHLIN MADE A MOTION SECONDED BY COMMISSIONER KOETTERS TO MOVE INTO EXECUTIVE SESSION.

THE FOLLOWING ROLL CALL VOTES WERE CAST AND RECORDED:

Commissioner Vancamp Yes

Commissioner Koetters Yes

Commissioner Leenerts Yes

Commissioner Mcglothlin Yes

Commissioner Steinkamp Yes

Vice-President Holthaus Yes

President Frankenhoff Yes

This portion of the Regular meeting adjourned to Executive Session at 6:40 p.m.

ACTIONS AFTER EXECUTIVE SESSION

With no other business to discuss at 8:16 p.m.,

COMMISSIONER LEENERTS MADE A MOTION SECONDED BY COMMISSIONER KOETTERS TO ADJOURN THE MEETING. UNANIMOUS. PRESIDENT FRANKENHOFF DECLARED THE MOTION CARRIED.

Meeting adjourned.

https://www.quincyparkdistrict.com/wp-content/uploads/2022/12/12.14.2022-Board-Packet.pdf