Adams County Board met May 10.
Here are the minutes provided by the board:
The County Board of Adams County, Illinois met at the Courthouse, Quincy, Illinois at 7:00 P.M., pursuant to recess.
PRESENT:
Kent Snider, Chairman
Ryan Niekamp, County Clerk
Mr. David Hoskins gave the invocation which was followed by the Pledge of Allegiance to the flag of the United States of America.
Chairman Snider called the meeting to order.
The County Clerk called the roll and the following members were present: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Mark Sorensen, Barbara Fletcher, Ryan Hinkamper, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Total Present: 17 Absent: 4
Absent were: John Brady, Les Post, Dave Bellis and Taylor Rakers- All excused.
Chairman Snider declared a quorum present.
Officeholders, department heads, and/or their representatives also present were: Georgene Zimmerman- Supervisor of Assessments, Anthony Foster- Director of Court Services, Todd Nelson- Public Defender, , John Simon-EMA & Ambulance Director, Jim Frankenhoff- County Engineer, David Hochgraber- Director if IT and Lowell Klassert Director of HR.
Mr. Zanger moved to approve the minutes of the April 13th, 2022 county board meeting as printed and distributed.
Mrs. Fletcher seconded the motion.
Motion to approve the minutes of the April 13th, 2022 meeting as printed was adopted.
Transportation, Building & Technology Committee Report (Mr. Hinkamper)
Bills – The committee met on Tuesday, May 10th to review the bills for the Highway Department, the Maintenance Department, and the Technology Department. All of the bills were in order.
Resolutions
The clerk read the following resolutions by title only and they were approved together:
a. 2022-05-501-014 - Resolution reporting bids from the April 26, 2022 County Motor Fuel Tax Maintenance Materials Letting for aluminum alloy culverts. (Attachment A-1)
b. 2022-05-501-015 – Resolution reporting bids from the April 26, 2022 Road District Motor Fuel Tax Maintenance Materials Letting for oil, hot-mix asphalt binder, culverts, lignin and oil & chip sealing. (Attachment A-2)
c. 2022-05-501-016 – Resolution reporting bids from the May 3, 2022 County Motor Fuel Tax Maintenance Letting for oil and chip sealing various County Highways. (Attachment A-3)
d. 2022-05-501-017 – Resolution approving a utility relocation agreement with Ameren Illinois for the relocation of a high pressure natural gas system in and around the South 48th Street and State Street intersection and authorizing the Adams County Board Chairman to sign the agreement. (Attachment A-4)
Mr. Hinkamper made a motion to approve the resolution.
Mr. Zanger seconded the motion.
Mr. Kerkhoff asked how long the agreement was for the gas. Mr. Hinkamper responded it was 48 months.
The resolutions were approved.
The committee’s next meeting is scheduled for June 14th, 2022.
Legislative & Judicial
Committee Report (Mr. Peter)
Bills – The committee met on May 10th, 2022 to review the bills from the circuit Clerk, Juvenile Detention Center, Probation Department, Public Defender, State’s Attorney, and the Supervisor of Assessments. All of the bills were in order.
Reports
There were no reports.
Resolutions
a. Resolution 2022-05-121-027 – Temporary Change in Polling Location The clerk read the resolution by title only. (Attachment B-1)
Mr. Peter made a motion to approve the resolution.
Mr. Duesterhaus seconded the motion.
Mr. Peter stated this is what we tabled last month. He stated Quincy 1, 2, 3, 4, 5, 8 and 9 will be moving to Grandview Church.
b. Intergovernmental Agreement for Schools Against Fearful Environments (S.A.F.E.) The clerk read the agreement by title only. (Attachment B-2)
Mr. Peter made a motion to approve the agreement.
Mr. Duesterhaus seconded the motion.
Mr. Peter stated this was an agreement between our Sheriff’s Office and the schools that has been done for a long time.
The intergovernmental Agreement was approved.
Appointments
The following appointments were approved together:
a. Appointment of Steve Adair as a Trustee to the Lima-Tioga Fire Protection District for a three-year term set to Expire on April 1, 2025. (Attachment B-3)
b. Appointment of Scott Dedert as a Trustee to the Ursa Street Light District effective May 2, 2022, and set to Expire on the First Monday of May, 2025. (Attachment B-4)
c. Appointment of Mike Benjamin as a Trustee to the Payson-Fall Creek Fire Protection District set to Expire the First Monday in May, 2025.
Mr. Peter made a motion to approve the appointments.
Mr. Kerkhoff seconded the motion.
The appointments were approved.
Firework Permit
a. Firework permit request for Todd Musolino to be held on August 21st and 22nd of 2022 at 3621 N. 12th in Quincy, IL 62301. (Attachment B-5)
Mr. Peter made a motion to approve firework permit.
Mr. Sorensen seconded the motion.
The firework permit was approved.
Event Liquor License
The following event liquor licenses were approved together:
a. Special Liquor License for the Adams County Fairgrounds for the Adams County Fair for July 27, 2022 through August 2, 2022. (Attachment B-6)
b. One-Day Liquor License for the Adams County Fairgrounds for the Adams County Tractor Pull for July 3, 2022 from 10AM until 11:59PM. (Attachment B-7)
c. One-Day Liquor License for the Camp Point Wrestling Club’s Summer Fest on July 9, 2022 from 1PM until 11:59PM. (Attachment B-8)
d. One-Day Liquor License for Friends of Unit 4’s Fall Festival on August 27, 2022 at the Adams County Fairgrounds. (Attachment B-9)
e. One-Day Liquor License for the Camp Point 4th of July for July 3, 2022 and July 4, 2022 in Camp Point. (Attachment B-10)
Mr. Peter made a motion to approve the event liquor licenses.
Mrs. Bockhold seconded the motion.
The event liquor licenses were approved.
Mr. Peter stated the committee approved all of the executive session minutes to put them in record.
The committee’s next meeting is scheduled for June 14th, 2022.
Public Health & Safety
Committee Report (Mrs. Fletcher)
Bills – The committee met on May 10th, 2022 and reviewed the bills for the Sheriff’s Office, Coroner’s Office, Emergency Management Agency and Animal Control. All of the bills were in order.
Reports
Mrs. Fletcher read the following department reports:
Coroner’s Office- Scott Graham reported that the numbers were average with 84 reported deaths, 4 autopsies, 1 abandoned cremation and 41 cremation permits issued. There has been an increase in overdoses due to meth.
The Sheriff’s office reported they received money from IDOC for housing inmates. Ambulance/Emergency Management- John Simon reported that volume has been around 20 calls per day which is average in comparison to the last several months and they are at 95% staffing. He also reported the Hancock County agreement is going well.
The committee’s next meeting is scheduled for June 14th, 2022.
Finance
Committee Report (Mr. Austin)
Bills – The committee met on May 9th, 2022 to review the bills. All of the bills were in order.
Report
Resolution –
a. Tax Sale Resolution for Parcel 21-0-0457-000-00 located in the Fall Creek Township. (Attachment C-1)
The clerk read the resolution by title only.
Mr. Austin made a motion to approve the resolution.
Mr. Obert seconded the motion.
The tax sale resolution was approved. .
b. Resolution 2022-05-001-022 – Elected Officials Salary
The clerk read the resolution by title only.
Mr. Peter made a motion to approve.
Mr. Obert seconded the motion.
Mr. Peter and Mr. Obert withdrew their motion so they could re-visit this at the end of the meeting.
Finance
a. Additional Fund Appropriation from Lori Geschwander – Circuit Clerk – in the amount of $10,500 from Expense Line 421-421-5195 – Transfer to County General for Salaries – for a Revised Budget Amount of $10,500. (Attachment C-3) Mr. Austin made a motion to approve the additional fund appropriation. Mr. Cooley seconded the motion.
Mr. Austin stated this is related to the finalization of the union negotiations and is coming out of her special use fund. He stated this will be every year to help covering salaries.
A roll call vote was taken to approve the additional fund appropriation. Those in favor were: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Mark Sorensen, Barbara Fletcher, Ryan Hinkamper, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Total in favor was 17. Total opposed was 0. Total absent was 4.
The additional fund appropriation was approved.
b. Transfer of Fund Appropriation from Richard Wagner – Sheriff – in the amount of $110,000 from Account Line 005-001-5713 – ARPA Expense – for a Revised Budget Amount of $7,108,217.69 and $110,000 to Account Line 001-301-5150 – Sheriff: Salary-Overtime & Warrants – for a Revised Budget Amount of $150,000. (Attachment C-4)
Mr. Austin made a motion to approve the additional fund appropriation. Mr. Obert seconded the motion.
Mr. Austin stated this is a transfer unlike the other ARPAs because we are moving money within the departments instead of writing checks. He stated we approved this ARPA spending in the resolution earlier. Mr. Zanger asked about the spelling on the resolution. Mr. Austin stated the resolution was fine.
A roll call vote was taken to approve the transfer of fund appropriation. Those in favor were: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Mark Sorensen, Barbara Fletcher, Ryan Hinkamper, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Total in favor was 17. Total opposed was 0. Total absent was 17.
The transfer of fund appropriation was approved.
c. Transfer of Funds Appropriation from Richard Wagner – Sheriff – in the Amount of $9,000 from Account Line 001-001-5999 – Contingency – for a Revised Budget Amount of $133,500 and $9,000 to Account Line 001-301-5637 – Jail Operating Supplies – for a Revised Budget Amount of $29,000. (Attachment C-5) Mr. Austin made a motion to approve the additional fund appropriation. Mr. Obert seconded the motion.
Mr. Austin stated this was related to the filing cabinet resolution approved earlier. A roll call vote was taken to approve the transfer of fund appropriation. Those in favor were: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Mark Sorensen, Barbara Fletcher, Ryan Hinkamper, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Total in favor was 17. Total opposed was 0. Total absent was 4.
The transfer of fund appropriation was approved.
Budget/Levy
Mr. Austin stated they did discuss the budget and levy moving forward. He stated we are tracking 5% under on revenue. He stated we receive the bulk of the money in July, August and September. He stated sales tax has been really good. He stated that they are doing well with the bond funds. He stated if we have a standard assessment, we should be good with a flat levy next year which is good news.
Insurance
Mr. Hoskins stated he went to the CIRMA meeting and brought our HR Director. CIRMA is in a strong financial position. He stated they are about to close out the 2012 and 2013 claim years. He reported he went to a meeting with Cottingham and Butler who is our health insurance broker. He stated our first quarter health insurance is running slightly over budget by 1.6% which is a little better than last year at this time. He reported that they have investigated health insurance trusts which is something QPS and the City have transferred to. He stated it allows groups to coop together to bypass the broker system and contract directly with the carrier. He had a meeting with the city who reported they have had significant savings on their annual cost. Mr. Hoskins stated after meeting with QPS and the City, the comfort level of exploring this is growing and they are planning to pursuit a more detailed quote. He also mentioned the city also went from being self-insured like us to being fully insured with a less deductible and risk. Mr. Hoskins stated they would continue to work on this but reported this had no change to the city employees, meaning no interruption in benefits or no major changes in the way their benefits were structured.
The committee’s next meeting will be June 13th, 2022.
Executive Committee
Committee Report (Mr. Austin)
The committee met on May 2nd, 2022.
Resolution
a. Resolution 2022-05-231-023 – Adams County Sheriff Filing Cabinets The clerk read the resolution by title only. (Attachment D-1)
Mr. Austin made a motion to approve the resolution.
Mr. Reich seconded the motion.
Mr. Austin stated this is $20,000 to go towards a filing system upgrade and the committee unanimously voted to approve it.
A roll call vote was taken to approve the resolution.
Those in favor were: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Mark Sorensen, Barbara Fletcher, Ryan Hinkamper, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Total in favor was 17. Total opposed was 0. Total absent was 4.
The resolution was approved.
b. Resolution 2022-05-231-024 – Adams County Sheriff Ballistic Vests The clerk read the resolution by title only. (Attachment D-2)
Mr. Austin made a motion to approve the resolution.
Mr. Hoskins seconded the motion.
Mr. Austin explained what vests this was for. He stated these have a 3-4 year lifespan. This will be an $88,000 request for ARPA funds. He also reported that this was unanimously approved by the committee. Mr. Demoss asked what they use the vests for when they are done. Mr. Austin stated that they use them for backup or training.
A roll call vote was taken to approve the resolution.
Those in favor were: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Mark Sorensen, Barbara Fletcher, Ryan Hinkamper, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Total in favor was 17. Total opposed was 0. Total absent was 4.
The resolution was approved.
c. Resolution 2022-05-231-025 – Adams County Sheriff Public Safety Worker Over Time COVID Response (Attachment D-3)
The clerk read the resolution by title only.
Mr. Austin made a motion to approve the resolution.
Mr. McCleary seconded the motion.
Mr. Austin stated that the department has tracked their overtime budget due to COVID. He stated they are trying to hire more correctional officers. He reported they are tracking about 50% over their budgeted amount for overtime and this is an approved ARPA fund cost.
A roll call vote was taken to approve the resolution.
Those in favor were: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Mark Sorensen, Barbara Fletcher, Ryan Hinkamper, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Total in favor was 17. Total opposed was 0. Total absent was 4.
The resolution was approved.
d. Resolution 2022-05-411-026 – Adams County Public Defender Case Management Software. (Attachment D-4)
The clerk read the resolution by title only.
Mr. Austin made a motion to approve the resolution.
Mr. Peter seconded the motion.
Mr. Austin stated this is a request of $55,000 to improve the software. He stated it is cloud-based backup which are approved ARPA expenses. He stated their office has a special-use fund that they have accrued money in to cover the yearly cost of the software. Mr. Demoss asked how many people work in the IT Department. Mr. Austin stated there are 8 employees. Mr. Kerkhoff asked how many there used to be. Mr. Hochgraber stated there used to be 3. A roll call vote was taken to approve the resolution.
Those in favor were: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin,
Steven Demoss, Mark Sorensen, Barbara Fletcher, Ryan Hinkamper, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Total in favor was 17. Total opposed was 0. Total absent was 4.
The resolution was approved.
The committee’s next meeting will be on June 6th, 2022.
Unfinished Business
There was no unfinished business to discuss.
New Business
Approval of Board Member Travel Vouchers
There were no board member vouchers to approve.
Monthly Reports
Supervisor of Assessments/Board of Review, the Probation Department, Juvenile Detention Center, the County Clerk & Recorder’s office, Sheriff’s Department, the Public Defender, the Circuit Clerk, and the Treasurer’s office, Monthly check register for April 2022, and Funds Summary report for April 2022 including revenue and expenses. (Attachment E-2)
Mr. Duesterhaus made a motion to receive and file the monthly reports with the appropriate committee.
Mr. Zanger seconded the motion.
Motion to receive and file the monthly reports with the appropriate committee adopted.
Resignation
a. Brian VonderHaar- Emergency Telephone Systems Board
The chairman entertained a motion to accept the resignation.
Mr. Austin made a motion to accept the resignation.
Mrs. Fletcher seconded the motion.
The resignation was accepted.
Appointments
a. David McCleary- Emergency Telephone Systems Board
The chairman entertained a motion to approve the appointment. Mr. Austin made a motion to approve the appointment.
Mr. Cooley seconded the motion.
The appointment was approved.
Discussion and Possible Action
a. Great River Economic Development Foundation Letter of Support for RISE Local and Regional Planning Grant. (Attachment E-1)
Mr. Austin stated that this is for economic planning and GREDF has offered to lead this. He stated this is to have one point person and the city has also said they will support this as well.
Mr. Austin made a motion to approve for the chairman to sign letters in agreement.
Mrs. Sparrow seconded the motion.
The motion was approved.
Correspondence
1) Illinois Environmental Protection Agency – Proposed Issuance of a Federally Enforceable State Operating Permit. (Attachment F-1)
2) Thank You Card from the Oakley Family. (Attachment F-2)
3) Thank You card from the Baker Family. (Attachment F-3)
Mr. Duesterhaus moved to receive and file the correspondence with the appropriate committee.
Mr. Zanger seconded the motion.
Motion to receive and file the correspondence with the appropriate committee adopted.
Mr. Obert made a motion to go into executive session to talk about salaries. Mr. Zanger seconded the motion.
The board went into executive session at 7:43 PM.
The board resumed regular session at 8:14 PM.
Mr. Peter made a motion to approve resolution 2022-05-001-022- Elected Officials Salary. (Attachment C-2)
Mr. Obert seconded the motion.
A roll call vote was taken to approve the resolution. Those in favor were: Mark Peter, Matt Obert, Robert Reich, David McCleary, Theresa Bockhold, Joe Zanger, David Hoskins, Todd Duesterhaus, Bret Austin, Steven Demoss, Mark Sorensen, Barbara Fletcher, Marvin Kerkhoff, Raquel Sparrow, Travis Cooley and Kent Snider.
Opposed was: Ryan Hinkamper
Total in favor was 16. Total opposed was 1. Total absent was 4.
The resolution was approved.
Mr. Cooley made a motion that we send the mileage reimbursement for county board members to the Legislative Committee to be reviewed and eliminated. Mr. Obert seconded the motion.
The motion was approved.
The May 10th, 2022 meeting was recessed until Tuesday, June 14th, 2022.
https://www.co.adams.il.us/home/showpublisheddocument/7208/637915812923630000
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