Quincy Reporter

City of Quincy City Council met June 6.

Here are the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup presiding.

The following members were physically present:

Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Freiburg, Farha, Sassen, Rein, Reis, Maples, Uzelac, Holtschlag. 13. Absent: Ald. Mast. 1.

Ald. Entrup moved Ald. Mast be allowed the usual compensation for this meeting. Motion carried.

The minutes of the regular meeting of the City Council held May 31, 2022, were approved as printed on a motion of Ald. Bergman. Motion carried.

Corporation Counsel: Lonnie Dunn.

PUBLIC FORUM

There was no one present to speak.

The City Clerk presented and read the following:

MONTHLY REPORTS

The monthly reports of the City Clerk and the City Treasurer for the month of May, 2022, and the Street Cleaning Department, the Recycling Division, the Sign & Paint Department and the City Forestry Department for the month of April, 2022, were ordered received and filed on a motion of Ald. Farha. Motion carried.

ANNUAL REPORT

The annual report for the Quincy Transit Lines for FY 2021-2022 was ordered received and filed on a motion of Ald. Bauer. Motion carried.

REPORTS OF THE PLAN COMMISSION

Recommending approval to rezone 2009 Broadway Street from R1C (Single-Family Residential) to C2 (Commercial) for continued use as a parking lot, as requested.

Ald. Sassen moved the report be received and concurred in and an ordinance drafted. Motion carried.

Recommending denial of an amendment to a Special Permit for Planned Development (Ordinance 93-51) for property located at 1537 North 24th Street (formerly 2304 Locust Street) to increase the number of overhead doors allowed from four to six and to replace the phrase “body shop” with the phrase “general auto repair.”

Requests to Speak

Rules Suspended

Ald. Freiburg moved the rules be suspended at this time to hear from speakers. Motion carried. Gerald Huner asked the council to uphold the decision and enforce ordinance 93-51.

Kathleen Huner hopes the council votes with the Plan Commission.

Lonnie Schuyler stated that he thought they had a green light to proceed.

Ben Sheedy stated he attempted to reason with the Huner’s with a new fence and landscaping.

Tony Baxter that 12’ was given to the neighbors and Shottenkirk maintains that area.

Chris Scholz asked the council to listen to both sides and a blatant disregard is not here.

Paul Westerhoff stated he was told by Michael Seaver that a building permit was not needed for any interior work..

Ald. Freiburg moved the rules be resumed. Motion carried.

Ald. Freiburg moved the report be received and concurred in and on a roll call vote the following vote resulted: Yeas: Ald. Fletcher, Entrup, Bergman, Mays, Freiburg, Farha, Sassen, Rein, Reis, Maples, Uzelac, Holtschlag. 12. Abstain: Ald. Bauer. 1. Absent: Ald. Mast. 1. Motion carried.

MAYOR’S APPOINTMENT

By Mayor Michael A. Troup making the appointment of Todd Moore to the Zoning Board of Appeals for a one-year term expiring July 31, 2023.

Ald. Reis moved the appointment be confirmed. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is required by a March 1996 United States District Court order to participate in the maintenance of the closed Quincy Municipal Landfills 2 & 3; and,

WHEREAS, the Adams County Quincy Landfills 2 & 3 Superfund Steering Committee has requested payment from the bodies required to participate in the maintenance of this site pursuant to the Quincy Landfill RD/RA Site Participation Agreement; and,

WHEREAS, funding for this obligation is available in the 2022/2023 fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering recommends to the Mayor and Quincy City Council that authority be given to issue payment to the Quincy Landfills 2 & 3 Superfund in the amount of $76,000.00.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Freiburg, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the Phase 3 Water Supply Improve ment Project which includes the demolition of the existing Water Treatment Plant pump station and construction of a new pump station out of the flood plain; and,

WHEREAS, the following bids were received:

L. Keeley Construction

St. Louis, Missouri                    $12,820,000.00

Leander Construction

Canton, Illinois                         $12,816,000.00

Williams Brothers Construction

Peoria, Illinois                          $12,470,000.00

Engineer’s Estimate                 $ 8,260,000.00

WHEREAS, the Director of Utilities and Engineering has reviewed the bids and finds them acceptable for consideration.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the bids received for the Phase 3 Water Supply Improvement Project be rejected and the project be redesigned.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Freiburg, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering requested sealed competitive bids for the purchase of mono sodium phosphate which is used for the treatment of drinking water at the Water Treatment Plant; and 

WHEREAS, the following bids were received:

Shannon Chemical Corporation

Malvern, PA                         $7,540.00 per ton

Carus Corporation

Peru, IL                                $6,900.00 per ton

WHEREAS, the Director of Utilities and Engineering has reviewed the bids and finds them to be acceptable; and,

WHEREAS, funding for this purchase is available in the 2022/2023 Water Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that the low bid from Carus Corporation of Peru, Illinois, for the purchase of monosodium phosphate at the cost of $6,900.00 per ton be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Freiburg, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy owns the Waste Water Treatment Plant and is permitted by the Illinois Environmental Protection Agency to discharge treated municipal and industrial effluent and storm water; and, 

WHEREAS, the permit requires the collection of composite samples of plant raw sewage and treated effluent three days per week; and,

WHEREAS, one of the automatic devices used for the collection of samples recently failed and requires replacement; and,

WHEREAS, the City requested quotes for a replacement sampler and the following quotes were received: Hydro-Kinetics

St. Louis, Missouri                $8,708.00

USA Blue Book

Gurnee, Illinois                     $8,977.25

WHEREAS, the quotes have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, funding for this purchase is available in the 2022/2023 Sewer Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee rec ommend to the Mayor and Quincy City Council that the low quote from Hydro-Kinetics Corporation of St. Louis, Missouri, in the amount of $8,708.00 be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Freiburg, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the chemical feed control panel at the Wisman Pump Station was damaged by lightning and required re pair; and,

WHEREAS, the control panel was returned to the original manufacturer for the repair and replacement of damaged electronic components; and,

WHEREAS, the control panel has been repaired and an invoice received in the amount of $15,720.00 for the repair of the equipment; and,

WHEREAS, funding for this repair is available in the 2022/2023 Water Fund fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Utilities Committee recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and the invoice from Hy dro-Kinetics Corporation of St. Louis, Missouri, in the amount of $15,720.00 be approved for payment. Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Freiburg, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

Governing Board Resolution

This resolution authorizes the submittal of two (2) applications Dated July 29, 2022, for a Public Transportation Capital Assistance Grant under the Illinois Department of Transportation’s general authority to make such grants

WHEREAS, The provision and improvement of public transportation facilities, rolling stock, equipment and services is essential to the development of safe, efficient, functional public transportation; and

WHEREAS, The Illinois Department of Transportation has the authority to make such Grants and makes funds avail able to offset eligible capital costs required for providing and improving public transportation facilities, rolling stock, equipment and services; and

WHEREAS, Grants for said funds will impose certain obligations upon the recipient.

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF THE CITY OF QUINCY:

Section 1. That an application be made to the Division of Public & Intermodal Transportation, Department of Transportation, State of Illinois (The Department), for a financial assistance grant under the Illinois Department of Transportation’s general authority to make such Grants, for the purpose of off-setting eligible public transportation capital costs of the City of Quincy.

Section 2. That the Mayor of the City of Quincy is hereby authorized and directed to sign and submit such application on behalf of the City of Quincy.

Section 3. That the Mayor of the City of Quincy is authorized to furnish such additional information as may be required by the Department in connection with the aforesaid application for said Grant.

Section 4. That the Mayor of the City of Quincy is hereby authorized and directed to execute on behalf of the City of Quincy the Grant Agreement or subsequent Grant Agreement Amendments resulting from aforesaid application. Section 5. That the Mayor of the City of Quincy is hereby authorized and directed to sign such documents as may be required by the Department to request payment for the project funding authorized under aforesaid Grant Agreement.

PRESENTED and ADOPTED the 6th day of June, 2022.

Michael A. Troup ATTEST: Laura Oakman

Mayor City Clerk

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the Quincy Regional Training Facility hosted the Western Illinois University Firefighting Practicum; and,

WHEREAS, the event ran from March 20 – April 29, 2022; and,

WHEREAS, the event required that all students reside on the Quincy University campus during the event; and,

WHEREAS, the students were housed with meals provided by Quincy University; and,

WHEREAS, the total costs for the housing and meals provided by Quincy University combined was $22,140.00; and, 

WHEREAS, the 9 students each paid a lab fee in the amount of $6,200 each for the course; and,

WHEREAS, the total lab fee of $55,800 covers all of the costs associated with the class; and,

WHEREAS, the lab fee was deposited in the Quincy Regional Training Facility Enterprise Fund to cover the costs of the practicum; and,

NOW THEREFORE BE IT RESOLVED, that the Fire Aldermanic Committee and the Fire Chief recommend to the Mayor and City Council that the Fire Chief be authorized to pay the invoice in the amount of $22,140.00 to Quincy University of Quincy.

Bernard Vahlkamp

Fire Chief

Ald. Bergman moved for the adoption of the resolution, seconded by Ald. Fletcher, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining the email system for use by all city departments; and,

WHEREAS, the City of Quincy currently utilizes in house Microsoft Exchange Servers for the email infrastructure; and,

WHEREAS, the current state of the Microsoft Exchange Servers is degraded; and,

WHEREAS, the Microsoft Office 365 Exchange Online solution provides more security and protection than the in house Microsoft Exchange server infrastructure; and,

WHEREAS, the repair process would be best accomplished migrating to the Microsoft Office 365 Exchange Online solution; now

THEREFORE BE IT RESOLVED, the Technology Committee and the IT Manager recommend to the Mayor and City Council that the proposal to purchase the necessary Microsoft Office 365 licenses and that the contract with Kroll to perform the migration be approved for an amount not to exceed $150,000 for the remainder of Fiscal Year 2023. Corey Dean

IT Manager

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining the AS/400 computer system for use by all city departments; and,

WHEREAS, the financial and utility billing systems are maintained by Superion for the City of Quincy and the Quincy Public Library; and,

WHEREAS, Superion LLC, formally SunGard Public Sector, will provide software support services, yearly program ming upgrades and make any changes mandated by state or federal regulations; and,

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Technology Committee and the IT Manager recommend to the Mayor and City Council that the normal bidding requirements be waived and the quote from Superion, LLC in the amount of $72,157.53 be accepted for the annual software services agreement.

Corey Dean

IT Manager

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Information Technology Department has the responsibility of maintaining the email system for use by all city departments; and,

WHEREAS, the City of Quincy currently utilizes appliance solutions from Barracuda Networks to provide security and archiving services; and,

WHEREAS, Barracuda Networks charges an annual maintenance contract which expires on 5/31/2022; and, 

WHEREAS, funding has been appropriated in the current fiscal year budget; now

THEREFORE BE IT RESOLVED, the Technology Committee and the IT Manager recommend to the Mayor and City Council that the low quote of SHI International Corp. in the amount of $9,048 be accepted for the annual maintenance con tract renewal and migration to the cloud solution.

Corey Dean

IT Manager

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea with 1 absent. Motion carried.

RESOLUTION APPROVING USE OF GOV HR REPORT AS GUIDELINE AND SCALE FOR CITY ADMINISTRATION TO USE FOR NON-UNION EMPLOYEE REVIEWS

WHEREAS, the City Council of the City of Quincy requested a report on non-union employees duties and classifica tions compared to other similarly situated Illinois municipalities;

WHEREAS, the City of Quincy hired GOV HR to complete a report on non-union city employees duties and classifi cation;

WHEREAS, the Personnel Committee has reviewed the GOV HR report and the job duties and classifications listed therein.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council that the City Administration use the GOV HR report as a guideline and scale for non-union employees in the City of Quincy regarding employee duties and classification. Dated June 6, 2022

Michael A. Troup, Mayor

Laura Oakman, City Clerk

Ald. Uzelac moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call the following vote resulted: Yeas: Ald. Mays, Freiburg, Farha, Sassen, Rein, Maples, Uzelac, Holtschlag, Fletcher, Entrup. 10. Present: Ald. Reis, Bergman, Bauer. 3. Absent: Ald. Mast. 1. Motion carried.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Amending Chapter 39 (Other Officials And Departments) Of The Municipal Code Of The City Of Quincy. (Creating a Director of Public Works.)

Ald. Holtschlag moved for the adoption of the ordinance, seconded by Ald. Entrup, and on the roll call the following vote resulted: Yeas: Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Freiburg, Sassen, Rein, Maples, Uzelac, Holtschlag. 11. Nay: Ald. Reis. 1. Present: Ald. Farha. Absent: Ald. Mast. 1.

The Chair, Mayor Michael A. Troup, declared the motion carried and the ordinance adopted.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending The 2022-2023 Fiscal Year Budget. (Appropriate $506,000 for Non-Departmental Disbursements.)

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (1301 College Ave., renovate a single-family residence into a two-family residence (duplex).

REPORT OF FINANCE COMMITTEE

Michael Farha

Jack Holtschlag

Anthony E. Sassen

Michael Rein

Richie Reis

Finance Committee

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.

The City Council adjourned at 7:59 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument/6823