City of Quincy City Council met Jan. 18.
Here are the minutes provided by the council:
The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup absent, the meeting was called to order by the City Clerk.
The following members were physically present:
Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Freiburg, Farha, Sassen, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 13. Absent: Ald. Rein. 1.
ALD. FARHA ELECTED TEMPORARY CHAIRMAN
Ald. Uzelac nominated Ald. Farha for Temporary Chairman. Motion carried.
There being no further nominations, Ald. Uzelac moved the nominations be closed. Motion carried. Ald. Sassen moved Ald. Farha be declared elected Temporary Chairman. Motion carried.
Ald. Farha took the chair and presided over the meeting.
Ald. Mast moved the absent Alderman be excused from this meeting. Motion carried.
The minutes of the regular meeting of the City Council held January 10, 2022, were approved as printed on a motion of Ald. Entrup. Motion carried.
Legal Counsel: Assistant Corporation Counsel Bruce Alford.
The City Clerk presented and read the following:
PUBLIC FORUM
Jason Priest spoke to the council.
PETITION
By Quincy Medical Group Foundation Cancer Crush requesting permission to conduct a raffle and have the bond requirement waived from now through 04/15/22. The City Clerk recommends approval of the permit. Ald. Holtschlag moved the prayer of the petition be granted. Motion carried.
SALES TAX REPORTS
The report of the Illinois Department of Revenue showing sales tax collected for the month of September, 2021, in the amount of $984,939.47 and for the month of October, 2021, in the amount of $999,567.43 were ordered received and filed on a motion of Ald. Uzelac. Motion carried.
HOME RULE SALES TAX REPORTS
The report of the city’s 1-1/2% home rule sales tax collected for the month of September, 2021, in the amount of $927,337.27 and for the month of October, 2021, in the amount of $957,631.22 were ordered received and filed on a motion of Ald. Uzelac. Motion carried.
MAYOR’S APPOINTMENTS
By Mayor Michael A. Troup making the appointments of Dr. Tim Jacobs to the Police Pension Fund Board of Trustees for a two-year term and Ed Holthaus to the Quincy Tree Commission for a three-year term.
Ald. Sassen moved the appointments be confirmed. Motion carried.
PROCLAMATION
By Mayor Michael A. Troup proclaiming January 18th through January 25, 2022, as “Sanctity of Human Life Week.” Ald. Sassen moved the proclamation be received and filed. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy health insurance plan transferred from a one card Blue Cross Blue Shield plan to a two card Blue Cross Blue Shield plan plus Secondary Reinsured HRA as of January 1st, 2022; and,
WHEREAS, the transferring of plan adjudication processes does not affect the final experienced deductible amount, out-of-pocket limits, and covered services; and,
WHEREAS, all deductible and out-of-pocket incurred since May 1, 2021, to December 31, 2021, carries over to this new plan deductible/OOP structure through April 30, 2022, and participant deductible/OOP will not reset until May 1, 2022; and,
WHEREAS, the same Blue Cross Blue Shield provider network is in place; and,
WHEREAS, the same May 1, 2021, payroll deduction remains until further notice.
NOW THEREFORE BE IT RESOLVED, that the HR Manager recommends Council approval of the transfer from the single Blue Cross Blue Shield plan to the primary and secondary HRA benefit plan that results in the same benefits, coverage, and cost to the employee.
WHEREAS, the City of Quincy dental insurance plan transferred from a Blue Cross Blue Shield plan to a MetLife dental plan as of January 1st, 2022; and
WHEREAS, the new MetLife dental plan replicates the annual benefit caps, deductible amount, out-of-pocket limits, and covered services; and,
WHEREAS, all employees benefit from an immediate January 1, 2022, reset of the per person $1,200 annual benefit and lifetime ortho benefit caps. The plan will not carry over any prior use history with the exception of Orthodontic Bene fits, which carry over and integrate the prior lifetime usage per person; and,
WHEREAS, the same May 1, 2021, payroll deduction remains until further notice.
NOW THEREFORE BE IT RESOLVED, that the HR Manager recommends Council approval of the transfer from the Blue Cross Blue Shield dental plan to the MetLife dental plan that results in the same benefits, coverage, and cost to the employee.
WHEREAS, the City of Quincy partnership with Quincy Medical Group (QMG) Employee Clinic was restructured January 1st, 2022, to integrate the same Employee Clinic Benefits into the Secondary Reinsured HRA; and,
WHEREAS, the same original 100% covered services will remain the same with no charge for employees and their dependents who are covered on our Blue Cross Blue Shield health insurance, but all charges will be submitted to BCBS and the secondary HRA to achieve the 100% coverage; and,
WHEREAS, QMG has cooperated in adjusting the pricing and method of billing to create a certainty savings for the City by fully integrating with the secondary HRA benefit to produce immediate and lasting savings compared to the prior contract; and,
WHEREAS, the same process of determining the events and providers that are covered at 100% at QMG will remain the same; and,
WHEREAS, the same May 1, 2021, payroll deduction remains until further notice.
NOW THEREFORE BE IT RESOLVED, that the HR Manager recommends Council approval of the restructure of the QMG Employee Clinic to be included under the reinsured HRA plan to eliminate redundant expenses and the prior indepen dent contract discontinued and replaced by this new integrated structure.
Ald. Sassen moved for the adoption of the resolutions, seconded by Ald. Holtschlag, and on a roll call the following vote resulted: Yeas: Ald. Mays, Freiburg, Farha, Sassen, Mast, Awerkamp, Uzelac, Holtschlag, Fletcher, Entrup, Bauer. 11. Present: Ald. Reis, Bergman. 2. Absent: Ald. Rein. 1. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy and Adams County applied for the Justice Authority Grant (JAG) in a combined effort and must share the award; and
WHEREAS, the JAG grant totals $15,169.52 and each agency to split the amount evenly; and
WHEREAS, the Quincy Police Department and the Adams County Sheriff’s Department jointly agreed that the Quincy Police Department will act as administrator of the JAG grant; now
THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the Police Department be granted authority to transfer one-half of the JAG grant funds ($7,585.00) to Adams County. Robert Copley
Chief of Police
Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Reis, and on a roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy contracts with an actuary to provide the fiscal year end actuarial valuations of the Fire Pension Fund and Police Pension Fund each year; and,
WHEREAS, the actuarial valuations provided by the actuary are used to establish the funding requirements for each of the pension funds and essential to the preparation of the tax levy for the upcoming year; and,
WHEREAS, the actuarial valuation scope includes providing the GASB 67 & GASB 68 disclosures required for the City’s annual financial statements; and,
WHEREAS, the Finance Committee recommended quotes for this professional service and the following quotes were received:
WHEREAS, Lauterbach & Amen have provided excellent service in the past and are the lowest proposal over the three year period; and,
THEREFORE BE IT RESOLVED, the Comptroller and the Finance Committee recommend to the Mayor and City Council that the City engage Lauterbach & Amen, Naperville, IL, to provide the actuarial valuations for both the Fire and Police Pension Fund for a total three-year cost of $34,080.
Ald. Reis moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on a roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy Purchasing Department did advertise for sealed competitive bids for office supplies for all City offices; and
WHEREAS, the bid request called for pricing for our core item list and a percentage off of catalog prices; with no ex ceptions; and
WHEREAS, the following sealed bids were received for 43 items:
*Office Essentials $10,331.02 Offering 37% off Catalog pricing
(*included an Extraordinary Price Adjustment Clause)
The Golden Ruler $10,537.57 Offering 29% off Catalog pricing
WHEREAS, the Purchasing Agent has reviewed the bids received and found the bid from The Golden Ruler to be sat isfactory; now
THEREFORE BE IT RESOLVED, the Purchasing Agent recommends to the Mayor and City Council that the bid from The Golden Ruler of Hannibal, MO, in the amount of $10,537.57 with 29% off catalog pricing be accepted for a one-year contract period of February 1, 2022, through January 31, 2023.
Mary-Ann Ervin
Purchasing Agent
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on a roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy has union contracts with various departments that require the City to provide uniforms for employees; and
WHEREAS, the City of Quincy also requires linen service for shop rags, mops, and floor mats at various locations; and
WHEREAS, the City of Quincy did advertise for sealed competitive bids for the linen and uniform rental service; and
WHEREAS, the following sealed competitive bids were received:
Aramark Uniform Services $ 9,545.64
Cintas $16,762.26
WHEREAS, this bid has been reviewed by the Purchasing Agent and the low bid from Aramark Uniform Services was found to be acceptable; now
THEREFORE BE IT RESOLVED, the Purchasing Agent recommends to the Mayor and City Council that the bid of Aramark Uniform Services be accepted for a two-year contract beginning February 1, 2022, and ending January 31, 2024; for an annual cost of $9,545.64.
Mary-Ann Ervin
Purchasing Agent
Ald. Reis moved for the adoption of the resolution, seconded by Ald. Awerkamp, and on a roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the Quincy Regional Airport rents approximately 400 acres of land for agricultural revenue; and
WHEREAS, Moss Family Farms, Inc., has operated the tillable acreage located on the premises of the Quincy Regional Airport since 1992; and,
WHEREAS, the current farm lease terminates at the end of the 2021 harvest season or February 29th, 2022, whichever occurs first; and,
WHEREAS, Moss Family Farms, Inc., has demonstrated its competence in complying with FAA regulations and pos sesses other specialized knowledge necessary to properly maintain an agricultural operation on the premises of the Quincy Regional Airport; and,
WHEREAS, the current airfield project requires annual changes to the number of tillable acres, including creating ad ditional tillable acreage; and,
WHEREAS, the new term of an agricultural lease is proposed to be five (5) years as outlined in the proposed Lease Agreement; and,
WHEREAS, the Aeronautics Committee and the Airport Director are requesting to waive the normal bidding require ments of Section 44.045 of the City Code of the City of Quincy; now,
THEREFORE BE IT RESOLVED, the Aeronautics Committee and the Airport Director recommend to the Mayor and City Council the authorization of the proposed ground lease with Moss Family Farms, Inc., for the farming of the agricul tural acreage at Quincy Regional Airport.
Sandra Shore
Airport Director
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on a roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy is the owner and operator of the Quincy Regional Airport; and,
WHEREAS, the City of Quincy has accepted and executed a grant with the FAA and the State of Illinois Department of Transportation for reconstruction of part of runway 4/22 and removal of runway 18/36; and,
WHEREAS, Crawford, Murphy, and Tilly, Inc. (CMT) was selected in accordance with state and federal procurement requirements to provide engineering and planning services for airport projects; and,
WHEREAS, the City of Quincy wishes to enter into an agreement with CMT for the letting of plans of Phase Two of the reconstruction and removal project; and,
WHEREAS, the total contract cost is not to exceed $118,600; and,
WHEREAS, in accordance with the FAA Airport Improvement Program, this cost will be 90% funded by the United States Department
of Transportation, 5% funded by the Illinois Department of Transportation, and 5% funded by the City of Quincy; and,
WHEREAS, the cost to the City of Quincy has been budgeted in the current fiscal year; and,
WHEREAS, the City of Quincy will act as the pass through for all federal funds;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY, IN ADAMS COUNTY, ILLINOIS, as follows:
1. The Aeronautics Committee and the Airport Director recommend that the Mayor and the City Clerk be authorized and directed to execute and attest, respectively, all agreements and other standard documents associated with the awarding of this project and proceed with the project; and,
2. The Comptroller and the Airport Director recommend to the Mayor and City Council that the Comptroller and the Airport Director be authorized to release the City share of the project; and,
3. The Comptroller and the Airport Director recommend to the Mayor and City Council that the Comptroller and the Airport Director be authorized to pay pass through funding to all vendors involved in this project. Sandra Shore
Airport Director
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on a roll call the following vote resulted: Yeas: Ald. Mast, Reis, Awerkamp, Uzelac, Fletcher, Entrup, Bergman, Bauer, Mays, Freiburg, Farha, Sassen. 12. Abstain: Ald. Holtschlag. 1. Absent: Ald. Rein. 1. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy is the owner and operator of the Quincy Regional Airport; and,
WHEREAS, as part of the Rebuild Illinois Program, the State of Illinois Department of Transportation awarded the City of Quincy funds to construct a general aviation apron and roadway for a new corporate hangar in the enterprise zone at Quincy Regional Airport; and,
WHEREAS, Crawford, Murphy, and Tilly, Inc. (CMT) was selected in accordance with state procurement requirements to provide engineering and planning services for airport projects; and,
WHEREAS, the City of Quincy wishes to enter into an agreement with CMT for engineering services of said construction project; and,
WHEREAS, the total contract cost is not to exceed $310,600; and,
WHEREAS, this project is to be 90% funded by the State of Illinois, and 10% by the City of Quincy; and
WHEREAS, the City share of $31,060.00 is included in the current fiscal year budget; and
WHEREAS, the City of Quincy will act as the pass through for all the state funds; and,
WHEREAS, invoices for this project will be sent to the City at various times for work completed and the invoices need to be paid in a timely manner to the appropriate vendors;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF QUINCY, IN ADAMS COUNTY, ILLINOIS, as follows:
1. The Aeronautics Committee and the Airport Director recommend that the Mayor and the City Clerk be authorized and directed to execute and attest, respectively, all agreements and other standard documents associated with the awarding of this project and proceed with the project; and,
2. The Comptroller and the Airport Director recommend to the Mayor and City Council that the Comptroller and the Airport Director be authorized to release the City share of the project; and,
3. The Comptroller and the Airport Director recommend to the Mayor and City Council that the Comptroller and the Airport Director be authorized to pay pass through funding to all vendors involved in this project. Sandra Shore
Airport Director
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on a roll call the following vote resulted: Yeas: Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Freiburg, Farha, Sassen, Mast, Reis, Awerkamp, Uzelac. 12. Abstain: Ald. Holtschlag. 1. Absent: Ald. Rein. 1. Motion carried.
ORDINANCE
Second presentation an Ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development (2634-2638 Broadway, specifically at 2636 Broadway, Suite 2).
ORDINANCE
Second presentation an Ordinance entitled: An Ordinance Amending The 2021-2022 Fiscal Year Budget.
REPORT OF FINANCE COMMITTEE
Michael Farha
Jack Holtschlag
Anthony E. Sassen
Richie Reis
Finance Committee
Ald. Reis, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on a roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
MOTION
Ald. Uzelac referred to Central Services a tree that needs to be trimmed at 632 S. 13th. Motion carried. The City Council adjourned at 7:26 p.m. on a motion of Ald. Holtschlag. Motion carried.
https://www.quincyil.gov/home/showpublisheddocument/6443
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