Quincy Reporter

City of Quincy City Council met Aug. 23.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup presiding. The following members were physically present:

Ald. Fletcher, Entrup, Bergman, Bauer, Mays, Freiburg, Sassen, Rein, Mast, Awerkamp, Uzelac, Holtschlag. 12. Absent: Ald. Farha, Reis. 2

Ald. Entrup moved the absent Aldermen be excused from this meeting. Motion carried.

The minutes of the regular meeting of the City Council held August 16, 2021, were approved as printed on a motion of Ald. Entrup. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following:

PETITIONS

By Scott Edlin requesting consideration for a quarterly Live Entertainment/Public Gathering license to host bands outside on the patio at On the Rail, 129 S. 4th St., beginning now until September 30, 2021. The Quincy Police Department has approved the request.

Ald. Holtschlag moved the prayer of the petition be granted and the proper authorities notified. Motion carried. 

Special Event Application from Josh Rabe, Director of Athletics for Quincy University, requesting permission to close the following streets for game day parking for Quincy University home footballs games: City-owned portion (east end) of Sycamore St. between 18th and 20th St., 20th St. between Spruce and Sycamore St. Applicant requests street closures for the following dates and times: September 4th, September 11th, September 18th, October 2nd, October 23rd and November 6th from 10:00 a.m. through 5:30 p.m. and October 16th from 12:00 (noon) through 7:30 p.m. The applicant has submitted all of the required documentation and approval is recommended by the Department of Utilities & Engineering. 

Ald. Bauer moved the prayer of the petition be granted and the proper authorities notified. Motion carried. 

Special Event Application from Todd Pettit, Director of Music and Fine Arts Education for the Quincy Public Schools Music Department, requesting permission to hold the annual Octoberfest Marching Band Parade on Saturday, October 16, 2021. The parade will begin at 2:00 p.m. at 33rd and Maine St. and go west on Maine St. to the Quincy Junior High School parking lot on 14th and Maine St. lasting approximately two hours. Applicant requests the closure of the following streets and that the City provide barricades for the closures: Maine St., 12th to 33rd St. (barricades placed at all intersecting streets), 14th St., Jersey to Maine St., Jersey St., 12th to 16th St. Applicant further requests that “No Parking” signs be placed on both sides of the following streets by 5:00 p.m. on Friday, October 15th: Maine St., 12th to 33rd St., 25th St., Maine St. to Prentiss Ave., Jersey St., 12th to 16th St., 14th St., Jersey to Maine St. and City run the Street Sweeper along the parade route on Friday, October 15th. The applicant has submitted all of the required documentation and approval is recommended by the Department of Utilities & Engineering.

Ald. Sassen moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

REPORTS OF TRAFFIC COMMISSION

Recommending the referral to install “Stop” signs at the intersection of 6th and Maple Streets be denied. 

Ald. Entrup moved the report be received and concurred in. Motion carried.

Recommending the referral to lower the speed limit along Brook Drive be denied.

Ald. Fletcher moved the report be received and concurred in. Motion carried.

MAYOR’S APPOINTMENTS

By Mayor Michael A. Troup making the appointments of Phil Conover and Kyle Moore to the Quincy Next Development Commission.

Ald. Sassen moved the appointment be confirmed. Motion carried.

RESOLUTION

BE IT RESOLVED, by the Council of the City of Quincy Illinois that there is hereby appropriated the sum of One Hundred Twenty-eight Thousand Dollars ($128,000.00) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 05/01/21 to 04/30/22. 

BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Main tenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.

BE IT FURTHER RESOLVED, that City of Quincy shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation.

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the 2021 Motor Fuel Tax Fund (MFT) Asphalt Maintenance Project; and,

WHEREAS, the following bid was received:

Diamond Construction Company

Quincy, IL                    $934,419.35

Engineer’s Estimate    $884,664.00

WHEREAS, the bid has been reviewed by the Director of Utilities and Engineering and found to be acceptable; and, 

WHEREAS, to allow for the uninterrupted progression of the project in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for this project; and, 

WHEREAS, funding for this project is available in the 2021/2022 Motor Fuel Tax Fund fiscal year budget. 

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Com mittee recommend to the Mayor and Quincy City Council that the bid of Diamond Construction Company of Quincy, Illi nois, in the amount of $934,419.35 be accepted, subject to approval by the Illinois Department of Transportation, and that the Mayor be authorized to sign the necessary contract documents.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the Elm Street 6th to 7th Street Reconstruction Project which includes street reconstruction, replacement of watermain and lead service lines, and replace ment of sanitary sewer; and,

WHEREAS, the following bids were received:

Laverdiere Construction, Inc.

Macomb, Illinois                       $1,091,995.50

Rees Construction Company

Quincy, Illinois                            $ 950,408.00

Engineer’s Estimate                 $1,151,600.00

WHEREAS, the bids have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, funding for this project is available in the 2021/2022 Capital Fund, Water Fund, and Sewer Fund fiscal year budgets; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for these projects. 

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the low bid from Rees Construction Company of Quincy, Illinois, in the amount of $950,408.00 be accepted and the Mayor be authorized to sign the necessary contract documents.

Jeffrey Conte, P.E.

Director of Utilities and Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Bergman, and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is responsible for the biennial inspection of twelve (12) bridge and culvert structures within the city in accordance with National Bridge Inventory Standards; and,

WHEREAS, the inspection of the bridges and culverts requires the services of a professional structural engineer; and, 

WHEREAS, Klingner and Associates of Quincy submitted a written quote in the amount of $8,500.00 for the bridge and culvert inspection services; and,

WHEREAS, the Director of Utilities and Engineering has reviewed the quote and finds it to be acceptable; and,

WHEREAS, funding for this service is available in the 2021/2022 Motor Fuel Tax fiscal year budget. 

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Com mittee recommend to the Mayor and Quincy City Council that the low quote of Klingner & Associates of Quincy, Illinois, in the amount of $8,500.00 be accepted and that the Mayor be authorized to sign the necessary contract documents. 

Jeffrey Conte, P.E.

Director of Utilities and Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development. (1800 State, to serve alcohol and operate video gaming terminals.)

Ald. Awerkamp moved the adoption of the ordinance, seconded by Ald. Sassen, and on a roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

The Chair, Michael A. Troup, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an Ordinance entitled: An Ordinance Amending The 2021-2022 Fiscal Year Budget. (Increase the General Fund budget for excess revenues.)

Ald. Sassen moved the adoption of the ordinance, seconded by Ald. Holtschlag, and on a roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

The Chair, Michael A. Troup, declared the motion carried and the ordinance adopted.

REPORT OF FINANCE COMMITTEE

Jack Holtschlag

Anthony E. Sassen

Mike Rein

Finance Committee

Ald. Rein, seconded by Ald. Sassen, moved the report be received and vouchers be issued for the various amounts and on the roll call each of the 12 Aldermen voted yea, with 2 absent. Motion carried.

WORKER’S COMPENSATION OVERVIEW

Kaylee Jansen, Risk Management Specialist, gave a Power Point presentation showing the number of Workman Comp claims and total amounts incurred by the policy years 2017 - 2020. She answered questions from the Aldermen.

RESIDENTIAL RENTAL PROPERTY

REGISTRATION UPDATE

Jeff Mays gave a Residential Rental Property Registration program update and provided the cost side of the current program. After the ordinance was tabled on June 14th, a committee was formed and there have been four hearings with one, maybe two more, before the ordinance will be brought back in September to the council for consideration. The meetings have changed and molded the ordinance so far. He answered questions from the Aldermen.

MOTION

Ald. Sassen moved to allow a block party on Poinsettia Drive on September 4th from 4:00 p.m. to midnight. Barricades needed. Motion carried.

The City Council adjourned at 7:40 p.m. on a motion of Ald. Holtschlag. Motion carried.

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