City of Quincy City Council met May 24

By Philip Gonzales

Jun 24, 2021

City of Quincy City Council met May 24.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Michael A. Troup presiding. The following members were physically present:

Ald. Fletcher, Entrup, Bergman, Bauer, Freiburg, Finney, Farha, Sassen, Holbrook, Rein, Mast, Awerkamp, Uzelac, Holtschlag. 14.

The minutes of the regular meeting of the City Council held May 17, 2021, were approved on a motion of Ald. Entrup. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following:

PETITIONS

By the following organizations requesting permission to conduct a raffle and have the bond requirement waived: Machinist Lodge 822 Retirees Club from 6/28/21 through 8/28/21 and St. Peter Catholic Church from 5/29/21 through 8/29/21. The City Clerk recommends approval of the permits.

Ald. Entrup moved the prayer of the petition be granted. Motion carried.

Special event application from the Quincy Grand Prix of Karting, Inc. requesting permission to hold the Quincy Grand Prix Go Kart Races on Saturday, June 5th, and Sunday, June 6th, in South Park. They request the closure of the southbound lane of traffic on South 12th Street between Harrison Street and Cherry Lane from 7:00 a.m. through 7:00 p.m. on Saturday, June 5th, and Sunday, June 6th, and the City provides barricades for the lane closure. They request “No Parking” signs be placed on the following streets from 7:00 a.m. through 7:00 p.m. on Saturday, June 5th, and Sunday, June 6th:

• South 14th Street, Jackson to Harrison Streets (both sides)

• South side of Jackson Street, South 14th Street to the east entrance of QND

• North side of South 12th Street, Harrison Street to Cherry Lane

The Quincy Police Department has approved a Live Entertainment/Public Gathering license for the use of loud speakers. The applicant requests permission to erect one 40x80 tent in the park for the event. The Department of Planning and Development approves the Temporary Structure Permit pending an inspection of the structure by the Quincy Fire Department once the tent is in place and prior to the start of the event. Emergency Management Services and the Quincy Park District have been involved with the coordination of the event.

The Department of Utilities & Engineering recommends approval of the application pending the submission of an executed contract between the applicant and the Adams County Ambulance Board.

Ald. Reis moved the prayer of the petition be granted and the proper authorities notified. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy strives to invest in the improvement of its infrastructure to provide its residents not only with a safe and secure community in which to work and reside, but also a sense of pride in its community; and,

WHEREAS, the City of Quincy and the Friends of the Trails desire to connect the Bill Klingner Trail to the residential neighborhoods along North 24th Street, located north of Cedar Creek; and,

WHEREAS, the Marion Gardner Jackson Foundation has awarded the Friends of the Trails a grant for the purpose of a sidewalk connection between Wisman Lane and the Bill Klingner Trail along North 24th Street; and,

WHEREAS, the Friends of the Trails has pledged to reimburse the City for fifty (50) percent of construction costs, or an amount not exceeding $50,000.00, for the construction of sidewalk between Northbrook Road and Southbrook Road upon completion of the project.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Com mittee recommend to the Mayor and Quincy City Council that the City enter into an agreement with the Friends of the Trails, and that the Mayor be authorized to execute the Agreement on behalf of the City of Quincy. Said Agreement is attached hereto.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Approved this 25th day of May, 2021.

Laura Oakman, City Clerk

Michael A. Troup, Mayor

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the construction of sidewalks along North 24th Street from Northbrook Road to Southbrook Road; and,

WHEREAS, the following bids were received:

Laverdiere Construction, Inc.

Macomb, Illinois $118,758.00

Rees Construction Company

Quincy, Illinois $101,192.00

Hood Demo & Excavating

Rushville, Illinois $ 87,144.74

Million Construction

Quincy, Illinois $ 76,795.00

Engineer’s Estimate $103,325.00

WHEREAS, the bids have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, funding for this project is available in the Capital Fund fiscal year budget; and,

WHEREAS, the Friends of the Trails has pledged to reimburse the City for fifty (50) percent of the construction costs, or an amount not exceeding $50,000.00, upon completion of the project; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for these projects.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the low bid from Million Construction of Quincy, Illinois, in the amount of $76,795.00 be accepted and the Mayor be authorized to sign the necessary contract documents.

Jeffrey Conte, P.E.

Director of Utilities and Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy is responsible for the repair and maintenance of traffic signals located throughout the City of Quincy; and,

WHEREAS, the State of Illinois acting through its Department of Transportation and the City of Quincy participate in an intergovernmental agreement for the repair and maintenance of the traffic signals located at intersections along State routes; and,

WHEREAS, the Illinois Department of Transportation reimburses the City for at least fifty (50) percent of the cost to maintain signals at intersections where State and City routes meet and one hundred (100) percent where two (2) State routes meet; and,

WHEREAS, the current agreement expires on June 30, 2021, and the City desires to enter into a ten (10) year agree ment beginning on July 1, 2021, and expiring on June 30, 2031; and,

WHEREAS, the Director of Utilities and Engineering has reviewed the proposed agreement and finds its terms and conditions to be acceptable.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend that the Mayor, on behalf of the City of Quincy, be authorized to enter into an agreement with the Illinois Department of Transportation for the maintenance of various traffic signals located within the City of Quin cy for the period beginning on July 1, 2021, and expiring on June 30, 2031.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Approved this 25th day of May, 2021.

Laura Oakman, City Clerk

Michael A.Troup, Mayor

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Departments of Utilities and Engineering and Central Services are responsible for the routine mainte nance and repair of streets, alleys, and public parking lots located throughout the City of Quincy; and, WHEREAS, the City desires the use of pavement patching equipment for the maintenance and repair of this infrastruc ture; and,

WHEREAS, the City has received a quote in the amount of $37,655.00 from Bergkamp, Inc. of Salina, Kansas, for the rental of a FP5 Flameless All-In-One Patch Truck; and,

WHEREAS, the Director of Utilities and Engineering and the Director of Central Services have reviewed this quote and find it to be acceptable; and,

WHEREAS, funding for the rental of this equipment is available in the current fiscal year budget.

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Director of Central Services recommend to the Mayor and Quincy City Council that normal bidding requirements be waived and that the quote in the amount of $37,655.00 from Bergkamp, Inc. of Salina, Kansas, for the rental of a FP5 Flameless All-In-One Patch Truck be accepted.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Kevin McClean

Director of Central Services

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

BE IT RESOLVED, by the Council of the City of Quincy Illinois that there is hereby appropriated the sum of one hundred forty-one thousand Dollars ($141,000.00) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 05/01/21 to 04/30/22.

BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Main tenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.

BE IT FURTHER RESOLVED, that City of Quincy shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation.

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Amending Title VII (Traffic Code) Of Chapter 82 (Parking Schedules) Of The Municipal Code Of The City Of Quincy Of 2015 (Add 2 hour parking on the east side of N. 12th St., 720 feet north of the center line of Locust St. and extending north a distance of 120 feet.)

Ald. Entrup moved the ordinance be read by its title, seconded by Ald. Fletcher. Motion carried.