Quincy Reporter

City of Quincy City Council Met March 22.

Here is the minutes provided by the council:

The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding. The following members were present:

Ald. McKiernan, Entrup, Bergman, Bauer, Finney, Holbrook, Farha, Sassen, Rein, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 14.

The minutes of the regular meeting of the City Council held March 15, 2021, were approved as printed, on a motion of Ald. Entrup. Motion carried.

Legal Counsel: Corporation Counsel Lonnie Dunn.

The City Clerk presented and read the following:

REPORTS OF THE ZONING BOARD OF APPEALS

Zoning Board of Appeals recommending the request to vary the Zoning Code of the City of Quincy 2015 to allow for the installation of a ground sign with a face in excess of 32 square feet at the northwest corner of the intersection of 12th Street and Broadway.

Ald. Bauer moved to concur in the recommendation of the Zoning Board of Appeals. Motion carried. Zoning Board of Appeals recommending the request to vary the Zoning Code of the City of Quincy 2015 to allow for the encroachment of the 30’ front yard setback for the construction of a dwelling at 5704 Country Lake Drive North. Ald. Rein moved to concur in the recommendation of the Zoning Board of Appeals. Motion carried.

SALES TAX REPORT

The report of the Illinois Department of Revenue showing sales tax collected for the month of December, 2020, in the amount of $1,020,601.42 was ordered received and filed on a motion of Ald. Farha. Motion carried.

HOME RULE SALES TAX REPORT

The report of the city’s 1-1/2% home rule sales tax collected for the month of December, 2020, in the amount of $963,717.06 was ordered received and filed on a motion of Ald. Farha. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy Department of Information Technology (DoIT) has the responsibility of maintaining the city’s Enterprise Resource Planning (ERP) solution used by all city departments; and,

WHEREAS, DoIT has secured pricing for a new ERP solution with Tyler Technologies, ESRI and Hewlett Packard; and,

THEREFORE BE IT RESOLVED, the Technology Committee and the Director of Information Technology recommend to the Mayor and City Council that the normal bidding requirements be waived and the amount of $927,227 be accepted for the purchase of a new Enterprise Resource Planning solution and associated hardware/software. 

Jim Murphy

Director of Information Technology

Ald. Reis moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN INTERGOVERNMENTAL AGREEMENT FOR QUINCY BAY AREA RESTORATION AND ENHANCEMENT ASSOCIATION

WHEREAS, there has been presented to and there is now before the meeting of the City Council of the City of Quincy, Adams County, Illinois (the “City”) at which this Resolution is adopted, the form of an “Intergovernmental Agreement for the Restoration of Quincy Bay (the “Agreement”), to be entered into by and between the City, the County of Adams, State of Illinois and the Quincy Park District, State of Illinois (collectively, the “Parties”).

NOW, THEREFORE, BE IT RESOLVED by the Mayor and the City Council of the City of Quincy, Adams County, Illinois, as follows:

1. That the form of the Agreement by and between the Parties, in substantially the form thereof which has been pre sented to and is now before the meeting of the Corporate Authorities at which this Resolution is adopted, be and the same is hereby authorized and approved.

2. That for and on behalf of the City, the Mayor is hereby authorized to execute and deliver the Agreement and the City Clerk is hereby authorized to attest to the same.

This Resolution shall be in full force and effect from and after its passage, as provided by law. PASSED and APPROVED this 23rd day of March, 2021.

SIGNED: Kyle Moore, Mayor

ATTEST: Laura Oakman, City Clerk

Ald. Holbrook moved for the adoption of the resolution, seconded by Ald. Entrup, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the City of Quincy annually purchases materials for the maintenance of streets and sidewalks funded by Motor Fuel Tax Funds (MFT); and,

WHEREAS, the Department of Utilities and Engineering requested sealed, competitive bids for the materials required for annual street and sidewalk maintenance; and,

WHEREAS, the following bids were received:

Concrete

R.L. Brink Corporation

Quincy, Illinois                                $178,112.50

Bleigh Ready Mix

Quincy, Illinois                                $172,452.50

Engineer’s Estimate                       $202,825.00

Patching Material

Emery Sapp & Sons, Inc.

Hannibal, Missouri                         $ 55,100.00

Diamond Construction Company

Quincy, Illinois                                $ 48,400.00

Engineer’s Estimate                       $ 62,200.00

WHEREAS, the Director of Utilities and Engineering has reviewed these bids and finds them to be acceptable; and,

WHEREAS, funding for these materials will be made available in the 2021/2022 Motor Fuel Tax Fund fiscal year bud get.

NOW, THEREFORE BE IT RESOLVED, the Director of Utilities and Engineering and the Central Services Commit tee recommend to the Mayor and Quincy City Council that the low, responsible, qualified bid for each material, as listed above, be considered by the Mayor and Quincy City Council, subject to full approval from the Illinois Department of Transportation.

Jeffrey Conte, P.E.

Director of Utilities & Engineering Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holbrook, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, on August 3, 2020, the Quincy City Council approved the appropriation of Rebuild Illinois funds for the reconstruction of North 16th Street from Locust Street to Seminary Road; and,

WHEREAS, the Department of Utilities and Engineering recently requested bids for this project which includes the replacement of pavement, storm sewers, water mains, and curb and gutter; and,

WHEREAS, one bid was received:

Laverdiere Construction, Inc.

Macomb, Illinois                 $1,397,300.00

Engineer’s Estimate           $1,376,306.00

WHEREAS, the bid has been reviewed by the Director of Utilities and Engineering and found to be acceptable; and, 

WHEREAS, funding for this project is available in the Motor Fuel Tax Fund (Rebuild Illinois funding), Water Fund, and Sewer Fund fiscal year budgets; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for these projects. NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Ser vices Committee recommend to the Mayor and Quincy City Council that the bid from Laverdiere Construction, Inc. of Macomb, Illinois, in the amount of $1,397,300.00 be accepted and that the Mayor be authorized to sign the necessary contract documents.

Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Sassen, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, the Department of Utilities and Engineering recently requested bids for the reconstruction of Jersey Street from 4th to 5th Street which includes the replacement of pavement, curb and gutter, sidewalk, water mains, sanitary and storm sewer, and street lighting; and,

WHEREAS, the following bids were received:

Laverdiere Construction, Inc.

Macomb, Illinois             $892,200.00

D&L Excavating

Liberty, Illinois                $815,267.40

Engineer’s Estimate       $954,773.10

WHEREAS, the bids have been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,

WHEREAS, funding for this project is available in the 2019B GO Bond Street Project Fund, TIF Fund, Water Fund and Sewer Fund fiscal year budgets; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for these projects. 

NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Com mittee recommend to the Mayor and Quincy City Council that the bid from D&L Excavating of Liberty, Illinois, in the amount of $815,267.40 be accepted and that the Mayor be authorized to sign the necessary contract documents. Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

RESOLUTION

WHEREAS, on January 11, 2021, the Quincy City Council approved the appropriation of Motor Fuel Tax Funds (MFT) for the improvement of Maine Street between 24th and 30th Streets; and,

WHEREAS, the Illinois Department of Transportation (IDOT) recently advertised for bids for this project that includes street resurfacing and new curb, gutter and sidewalks; and,

WHEREAS, the following bid was received:

Rees Construction Company

Quincy, Illinois                 $ 899,527.32

Engineer’s Estimate        $ 900,893.00

WHEREAS, the bid has been reviewed by IDOT and the Director of Utilities and Engineering and found to be accept able; and,

WHEREAS, eighty percent (80%) of the project is being funded with Federal Aid Urban (FAU) funding with a twenty percent (20%) match by the City of Quincy; and,

WHEREAS, the City’s portion of the project will not exceed the amount of $300,000.00 that was previously approved by the Quincy City Council; and,

WHEREAS, the funds have been included in the 2021/2022 Motor Fuel Tax Fund fiscal year budget; and,

WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for these projects. NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the City of Quincy concur with the Illinois Department of Transportation and the bid of Rees Construction Company of Quincy, Illinois, in the amount of $899,527.32 be accepted. Jeffrey Conte, P.E.

Director of Utilities & Engineering

Ald. Sassen moved for the adoption of the resolution, seconded by Ald. Farha, and on the roll call each of the 14 Aldermen voted yea. Motion carried.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Granting a Special Use Permit for a Planned Development (To operate a video gaming parlor with alcohol sales at 2408 Cherry St., Suite 2 with the condition that the petitioner provide one off street parking stall for each gaming terminal and one off-street parking stall for each employee.)

Ald. Finney moved for the adoption of the ordinance, seconded by Ald. Holbrook, and on the roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Granting a Special Use Permit for a Planned Development. (For the development of a contractor’s office with a residence and enclosed storage at 201 Riverview Ave. with the conditions that all construction equipment, material and associated debris are stored within enclosed buildings; and the perimeter of the property is enclosed with a six-foot high fence or building wall.)

Ald. Entrup moved for the adoption of the ordinance, seconded by Ald. McKiernan, and on the roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Adoption of an ordinance entitled: An Ordinance Amending the District Map Which Is Made a Part of Section 162.002 of the Municipal Code of the City of Quincy Of 2015. (712 S. 4th St., 701 S. 4th St., 412 Payson Ave., 802 S. 4th St., 804 S. 4th St., 810 S. 4th St., 812 S.4th St., 820 S. 4th St., 826 S. 4th St., 736 S. 4th St., 712 S. 4th St., 412 Payson Ave., 726 S. 5th St., 736 S. 5th St., 418 Washington St., 500 Washington St., 501 Washington St., 401 Washington St., and 700 S. 5th St.)

Ald. Uzelac moved for the adoption of the ordinance, seconded by Ald. Holtschlag, and on the roll call each of the 14 Aldermen voted yea.

The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.

ORDINANCE

Second presentation of an ordinance entitled: An Ordinance Amending Section 162.194 (Designation Of Landmarks) Of Chapter 162 (Zoning Regulations) Of Title XV (Land Usage) Of The Municipal Code Of The City Of Quincy Of 2015. (2200 York, 231 East Avenue.)

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Variation From Zoning Regulations. (5704 Country Lake Dr. North, to allow a front yard setback by 30’ to allow construction of a dwelling.) Ald. Mast moved the ordinance be read by its title, seconded by Ald. Rein. Motion carried.

The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Granting A Variation From Zoning Regulations. (NW corner of the intersection at 12th St. and Broadway, to allow a ground sign with an approximately 82 sq. ft. sign face.) Ald. Bauer moved the ordinance be read by its title, seconded by Ald. Bergman. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Establishing The Bring Entertainment To Quincy (Bet On Q) Grant Program.

Ald. Holbrook moved the ordinance be read by its title, seconded by Ald. Finney. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Establishing And Designating The Mid-Town Business District And Approving The Mid-Town Business District Plan Within The City Of Quincy, Illinois. Ald. Finney moved the ordinance be read by its title, seconded by Ald. Holbrook. Motion carried. The City Clerk read the ordinance by its title.

ORDINANCE

First presentation of an ordinance entitled: An Ordinance Establishing And Imposing Certain Business District Taxes In The City Of Quincy Mid-Town Business District.

Request to Speak

Request to speak under suspended rules by Adam Stroud, with PGAV Planners, speaking about Quincy Mid-Town Business District.

Rules Suspended

Ald. Holbrook moved the rules be suspended at this time to hear from the above individual. Motion carried. Adam Stroud, with PGAV Planners, spoke about the Quincy Mid-Town Business District and answered questions from the council.

Ald. Finney moved the rules be resumed. Motion carried.

Ald. Finney moved the ordinance be read by its title, seconded by Ald. Holbrook. Motion carried. The City Clerk read the ordinance by its title.

REPORT OF FINANCE COMMITTEE

Mike Farha

Jack Holtschlag

Anthony E. Sassen

Mike Rein

Richie Reis

Finance Committee

Ald. Farha, seconded by Ald. Sassen, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 14 Aldermen voted yea. Motion carried.

FYE 2022 Budget and Infrastructure Review

City Comptroller Sheri Ray gave a power point presentation on the FYE 2022 Budget and answered questions from the council.

Utilities and Engineering Director Jeff Conte gave an infrastructure review power point presentation. The City Council adjourned at 8:05 p.m. on a motion of Ald. Holtschlag. Motion carried.

https://www.quincyil.gov/home/showpublisheddocument?id=5619