City of Quincy City Council Met Feb. 22.
Here is the agenda provided by the council:
The regular meeting of the City Council was held this day at 7:00 p.m. with Mayor Kyle A. Moore presiding. The following members were present:
Ald. McKiernan, Bergman, Bauer, Finney, Rein, Mast, Reis, Awerkamp, Uzelac, Holtschlag. 10. Virtual: Ald. Holbrook, Farha, Sassen. 3.
Absent: Ald. Entrup. 1.
Ald. Uzelac moved Ald. Entrup be excused from this meeting. Motion carried.
The minutes of the meeting of the City Council held February 16, 2020, were approved as printed on a motion of Ald. Uzelac. Motion carried.
Legal Counsel: Corporation Counsel Lonnie Dunn.
The City Clerk presented and read the following:
PETITIONS
A Special Event application from Quincy YMCA requesting permission to hold the “Kelly’s Fun Run” on March 14th starting at 9:15 a.m. and ending at noon. The run/walk will begin at Kelly’s, proceed east towards 30th St., south on 30th St., turn left on Maine St. towards Flynn Stadium, turn around near Flynn Stadium and return to the starting point. The event requires closing the inner traffic lanes of Maine St. between 30th and 48th and temporary blockage of the 30th and Maine and 36th and Maine intersections. Barricades and cones needed. The Quincy Police Department has reviewed and approved the event application. The applicant has submitted all of the required documentation and approval is recommended by the Department of Utilities & Engineering.
Ald. Finney moved the prayer of the petition be granted and the proper authorities notified. Motion carried. A Special Event application from the Early Childhood and Family Center located at 401 South 8th St. requesting permission to hold its annual student parade in recognition of the “Week of the Young Child” at 10:00 a.m. and 1:45 p.m. on April 12th. They request closure of South 8th and South 9th Streets from State to Kentucky Streets and State and Kentucky Streets between South 8th and South 9th Streets. The streets will be closed for approximately twenty (25) minutes for each parade. Barricades and assistance in closing the intersections and diverting traffic is needed. The applicant has submitted all of the required documentation and approval is recommended by the Department of Utilities & Engineering. Ald. Holbrook moved the prayer of the petition be granted and the proper authorities notified. Motion carried.
RESOLUTION
WHEREAS, the Quincy Police Department considers officer safety one of its highest priorities; and
WHEREAS, officer-involved shootings are dynamic, spontaneous situations that can occur at any time without warn ing; and
WHEREAS, the wearing of ballistic vests, or body armor, has been cited as a major factor in that police officer fatalities have experienced a steady decline in recent years; and
WHEREAS, the Quincy Police Department’s Emergency Response Team (ERT) is expected to respond to high risk situations that carry an increased probability of encountering armed, hostile subjects; and
WHEREAS, the body armor worn by the ERT is more than five years expired; and
WHEREAS, the police department sought three quotes from the following companies for five tactical ballistic vests and ballistic plates;
Streicher’s $11,180.00
Kiesler Police Supply $15,841.35
Larry J. Fredricks, LLC $ 9,625.00
WHEREAS, Streicher’s of Minneapolis, MN was the only company to bid the exact specifications listed in the pub lished bid at a cost of $11,180.00; and
WHEREAS, the Quincy Police Department has budgeted funds available for this purchase; now
THEREFORE BE IT RESOLVED, the Chief of Police recommends to the Mayor and City Council that the Police Department purchase five tactical Shift 360 Vests and ballistic plates from Streicher’s of Minneapolis, MN, for a total cost of $11,180.00.
Robert A. Copley
Chief of Police
Ald. Rein moved for the adoption of the resolution, seconded by Ald. Mast, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the Central Services Department is in need of a replacement dump truck with a salt spreader; and
WHEREAS, the truck will be used in the Nuisance Division, used when filling potholes, and for parking lot snow re moval at the Airport and at all city owned parking lots; and
WHEREAS, the dump truck is a 2021 F-450 4x4 with a purchase price of $77,040 and meets our requirements; and
WHEREAS, funding for the purchase of this truck has been included in the current 2021 Fiscal Year Central Services Vehicle Replacement Fund; now
THEREFORE BE IT RESOLVED, the Director of Central Services and the Central Services Committee recommend to the Mayor and City Council that the purchase of the dump truck from Knapheide Truck Equipment in the amount of $77,040 be accepted.
Kevin McClean
Director of Central Services
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the Central Services Department is in need of a replacement dump truck with a salt spreader; and
WHEREAS, the truck will be used in the Concrete Division, used when filling potholes, and for parking lot snow re moval at the Airport and at all city owned parking lots; and
WHEREAS, the dump truck is a 2021 F-450 4x4 with a purchase price of $74,478 and meets our requirements; and
WHEREAS, funding for the purchase of this truck has been included in the current 2021 Fiscal Year Central Services Vehicle Replacement Fund; now
THEREFORE BE IT RESOLVED, the Director of Central Services and the Central Services Committee recommend to the Mayor and City Council that the purchase of the dump truck from Knapheide Truck Equipment in the amount of $74,478 be accepted.
Kevin McClean
Director of Central Services
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy is responsible for lawn maintenance of all city owned properties and certain right-of way locations; and
WHEREAS, the city did seek proposals for lawn maintenance services; and
WHEREAS, the Central Services Committee reviewed all of the proposals; and
WHEREAS, Leffers Landscape & Nursery, Inc. provided the lowest proposal in the amount of $30,562.00 and met the specified requirements; now
THEREFORE BE IT RESOLVED, the Central Services Director, the Engineering and Utilities Director, and the Central Services Committee recommend to the Mayor and City Council that the low quote from Leffers Landscape & Nursery, Inc. of Quincy, Illinois, in the amount of $30,562.00 be accepted.
Kevin McClean
Central Services Director
Jeffrey Conte
Engineering and Utilities Director
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
Central Services Committee recommending approval of the low bid from All Phase Property Solutions LLC for a CBD Beautification Program contract in the amount of $40,000 a year for a total of $160,000 for a 4 year contract, subject to the contract being cancelled by the city upon 30 days notice.
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call the following vote resulted: Yeas: Ald. Finney, Holbrook, Sassen, Awerkamp, Uzelac, Holtschlag. 6. Nays: Ald. Bauer, Farha, Rein, Reis, McKiernan, Bergman. 6. Abstain: Ald. Mast. 1. Absent: Ald. Entrup. 1. Motion Failed.
RESOLUTION
WHEREAS, on January 11, 2021, the Quincy City Council approved the allocation of funds for the reconstruction of Maine Street between 24th and 30th Streets;
WHEREAS, the City of Quincy recently advertised a Request for Qualifications for construction inspection and engi neering services for this project and qualifications were received from one (1) engineering firm; and,
WHEREAS, Klingner and Associates of Quincy has agreed to provide the construction inspection and engineering services for an amount not to exceed $99,956.00; and,
WHEREAS, funding for these services is available in the Motor Fuel Tax Fund fiscal year budget.
NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the City enter into a contract with Klingner and Associates of Quincy, Illinois, for construction inspection and engineering services and that the Mayor be authorized to sign necessary contract documents on behalf of the City of Quincy.
Jeffrey Conte, P.E.
Director of Utilities & Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, the City of Quincy recently advertised a Request for Qualifications for construction inspection and engi neering services for various Phase 2 and Phase 3 Capital Infrastructure Improvement Plan projects; and,
WHEREAS, qualifications were received from one (1) engineering firm; and,
WHEREAS, Klingner and Associates of Quincy has agreed to provide the construction inspection and engineering services for an amount not to exceed $949,039.00; and,
WHEREAS, funding for these services is available through the 2019B GO Street Project Fund. NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the City enter into a contract with Klingner and Associates of Quincy, Illinois, for construction inspection and engineering services and that the Mayor be authorized to sign necessary contract documents on behalf of the City of Quincy.
Jeffrey Conte, P.E.
Director of Utilities and Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION
WHEREAS, on December 9, 2019, the Quincy City Council approved a list of road improvement projects as part of the City of Quincy’s 2019 Capital Infrastructure Improvement Plan; and,
WHEREAS, the City of Quincy recently requested bids for Phase 2 of the Bond Funded Capital Improvements that includes full street reconstruction and improvements to water and sewer infrastructure at six (6) locations throughout the City of Quincy; and,
WHEREAS, Phase 2 of the Bond Funded Capital Improvements includes the following projects: • Adams Street, 8th to 10th Streets
• Kentucky Street, 2nd to 3rd Streets
• Washington Street, 20th to 24th Streets, 23rd Street, Washington to Ohio Streets
• Holford Drive
• 22nd Street, Oak to Chestnut Streets
• Hamann Lane, 12th to 18th Streets
WHEREAS, one (1) bid was received from Rees Construction Company of Quincy in the amount of $8,041,949.44 for all costs associated with these projects; and,
WHEREAS, the bid has been reviewed by the Director of Utilities and Engineering and found to be acceptable; and,
WHEREAS, funding for these projects is available in the 2019B GO Bond Street Project Fund and Water and Sewer Fund fiscal year budgets; and,
WHEREAS, to allow for the uninterrupted progression of these projects in the event that changes or modifications are required, an additional 10% over the amount of the bid shall be included in the encumbrance for these projects. NOW, THEREFORE BE IT RESOLVED, that the Director of Utilities and Engineering and the Central Services Committee recommend to the Mayor and Quincy City Council that the bid from Rees Construction Company of Quincy, Illinois, in the amount of $8,041,949.44 be accepted and that the Mayor be authorized to sign the necessary contract doc uments.
Jeffrey Conte, P.E.
Director of Utilities and Engineering
Ald. Bauer moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
RESOLUTION ACCEPTING AUTHORIZING EXECUTION
OF TRANSPORTATION PLANNING AND RESEARCH GRANT AGREEMENT FOR THE PURPOSE OF CONDUCTING A ROUTE STUDY
WHEREAS, the City of Quincy through the City Council was authorized to apply for a Transportation Planning Grant to conduct a route study in November of 2018; and
WHEREAS, the State of Illinois, acting by and through the Illinois Department of Transportation, to provide grants and make funds available to assist in the distribution of grant funds; and
WHEREAS, the Illinois Department of Transportation has awarded the City of Quincy d/b/a Quincy Transit Lines $150,000 for the purpose of conducting a route study to determine the effectiveness of the current fixed route system and make recommendations to improve services; and
WHEREAS, the Transportation Planning and Research Grant received will pay $150,000 of the cost of a Route Study with no matching funds from the city; now,
THEREFORE, BE IT RESOLVED BY THE City of Quincy on behalf of the Quincy Transit Lines that the Mayor and Transportation Director are directed to complete the appropriate contract documents and supplemental information and documentation as needed to complete this Transportation Planning Grant and accept the grant on behalf of the City of Quincy.
PRESENTED AND ADOPTED this 22nd day of February, 2021.
AUTHORIZED OFFICIAL
ATTEST Kyle Moore
Mayor, City of Quincy
Date: February 22, 2021
Ald. Rein moved for the adoption of the resolution, seconded by Ald. Reis, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
CITY OF QUINCY COUNCIL RESOLUTION AUTHORIZING
EAB TREATMENT OF STREET ASH TREES
WHEREAS, the City of Quincy is a Tree City USA Community; and
WHEREAS, the City of Quincy advertised for bids to treat 290 ash trees located on city right of way; and
WHEREAS, two tree service companies submitted bids to treat city ash street trees for EAB and the bids were: Trees “R” Us, Inc. at $24,342.15 and Kinnacun Tree Service at $24,735; and
WHEREAS, based on past treatment service by Trees “R” US, the City Tree Commission recommends Kinnacun Tree Service at $24,735.
NOW THEREFORE, BE IT RESOLVED that the City Council be authorized to hire Kinnacun Tree Service at a cost of $24,735 for the two-year contract.
FURTHER BE IT RESOLVED that the Mayor be authorized to execute a contract with Kinnacun Tree Service for the treatment of 290 City street ash trees.
This Resolution shall be in full force and effect from and after its passage, as provided by law. PASSED and APPROVED this 23rd day of February, 2021.
SIGNED: Kyle Moore, Mayor
ATTEST: Laura Oakman, City Clerk
Ald. Holtschlag moved for the adoption of the resolution, seconded by Ald. Uzelac, and on the roll call the following vote resulted: Yeas: Ald. Reis, Awerkamp, Uzelac, Holtschlag, McKiernan, Bauer, Finney, Holbrook, Farha, Sassen, Rein, Mast. 12. Nay: Ald. Bergman. 1. Absent: Ald. Entrup. 1. Motion carried.
RESOLUTION
WHEREAS, firefighting apparatus is an essential piece of firefighting equipment; and,
WHEREAS, all firefighting apparatus must be in good, working order; and,
WHEREAS, the Quincy Fire Department’s Engine #6, a 2005 Pierce Enforcer Pumper, is in need of a new engine; and,
WHEREAS, the apparatus will be needed for at least 7 more years; and,
WHEREAS, the problem was diagnosed by Rush Enterprises of Quincy, and the Engine is currently at their shop and disassembled; and,
WHEREAS, the quote to rebuild the existing motor would be over $30,000 versus replacing the motor at $20,276; and,
WHEREAS, the Fire Department has identified money in the vehicle replacement fund to cover the costs of the repairs; and,
WHEREAS, the Fire Department seeks permission to execute this emergency repair as we currently have no reserve apparatus due to another truck being down as well for an electrical issue; and,
NOW THEREFORE BE IT RESOLVED, that the Fire Chief and the Fire Aldermanic Committee recommend to the Mayor and City Council that the Fire Chief be authorized to waive the normal bidding process and contract with Rush Enterprises in the amount of $20,276 for the emergency repair.
Joe Henning
Fire Chief
Ald. Bergman moved for the adoption of the resolution, seconded by Ald. McKiernan, and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
COUNCIL RESOLUTION AGREEMENT
FOR LEGAL SERVICES
WHEREAS, the City of Quincy is committed to improving the quality of life of its residents and elimination of blight; and
WHEREAS, the City of Quincy has established a program to address unsafe and dangerous buildings; and
WHEREAS, the City of Quincy has authorized pursuing legal action for 10 dangerous and unsafe buildings; and
WHEREAS, the city proposes to utilize Schmiedeskamp, Robertson, Neu & Mitchell to address dangerous and unsafe buildings by filing litigation under the Illinois Unsafe Property Statute.
NOW, THEREFORE, BE IT RESOLVED as follows:
That the Mayor be authorized to enter into a Memorandum of Understanding for Legal Services for Schmiedeskamp, Robertson, Neu & Mitchell to address dangerous and unsafe buildings by filing litigation under the Illinois Unsafe Property Statute for 10 dwellings at a cost not to exceed $20,000; and
This Resolution shall be in full force and effect from and after its passage, as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF QUINCY, ADAMS COUNTY, ILLINOIS, IN REGULAR AND PUBLIC SESSION THIS 22ND DAY OF FEBRUARY, 2021.
APPROVED: Kyle Moore, Mayor
ATTEST: Laura Oakman, City Clerk
Ald. Bergman moved for the adoption of the resolution, seconded by Ald. Bauer, and on the roll call the following vote resulted: Yeas: Awerkamp, Uzelac, Holtschlag, McKiernan, Bergman, Bauer, Finney, Holbrook, Rein, Mast, Reis. 11. Nays: Ald. Farha, Sassen. 2. Absent: Ald. Entrup. 1. Motion carried.
ORDINANCE
Adoption of an ordinance entitled: An Ordinance Granting A Special Use Permit For A Planned Development (Develop an area for storm water detention at property located near 4625 Broadway.)
Ald. Finney moved the adoption of the ordinance, seconded by Ald. Holbrook, and on the roll call each of the 13 Aldermen voted yea, with 1 absent.
The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.
ORDINANCE
Adoption of an ordinance entitled: An Ordinance Amending The District Map Which Is Made A Part Of Section 162.002 Of The Municipal Code Of The City Of Quincy Of 2015. (4625 Broadway, allow for consistent zoning in order to construct an addition to the distribution center.)
Ald. Finney moved the adoption of the ordinance, seconded by Ald. Holbrook and on the roll call each of the 13 Aldermen voted yea, with 1 absent.
The Chair, Mayor Kyle A. Moore, declared the motion carried and the ordinance adopted.
REPORT OF FINANCE COMMITTEE
Mike Farha
Jack Holtschlag
Richie Reis
Finance Committee
Ald. Reis, seconded by Ald. Awerkamp, moved the reports be received and vouchers be issued for the various amounts and on the roll call each of the 13 Aldermen voted yea, with 1 absent. Motion carried.
PRESENTATION - REVENUE PROJECTIONS FOR FYE 2022
A Power Point Presentation was given by City Comptroller Sheri Ray.
MOTION
Ald. McKiernan moved to allow a dumpster on city right-of-way at 825 Cherry starting February 24th to March 3rd. Motion carried.
The City Council adjourned at 8:02 p.m. on a motion of Ald. Holtschlag. Motion carried.
https://www.quincyil.gov/home/showpublisheddocument?id=5553
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